11-19-2002 HRAMHutchinson Housing & Redevelopment Authority
Regular Board Meeting
November 19th 2002
MINUTES
1. CALL TO ORDER: Chairperson Joel Kraft, called the meeting to order. Members
Present: Ian McDonald, Duane Hoversten, Thor Skeie and John Houle. Staff Present:
Jean Ward, and Judy Flemming.
2. MINUTES OF HRA BOARD MEETING ON OCTOBER 15, 2002
Thor Skeie moved to approve. Duane Hoversten seconded and the motion carried
unanimously.
3. FINANCIAL REPORTS
John Houle moved to approve the financials. Ian McDonald seconded and the motion
carried unanimously. Jean Ward discussed the status of the 2002 budget.
4. PARK TOWERS UPDATE
a. Consideration of Resolution 402 -18 to Approve 2002 Revised Budget 42. John Houle
moved to approve. Duane Hoversten seconded and the motion carried unanimously.
b. Consideration of Resolution 402 -19 to write off rental charges for apartment 616 for
evicted tenant. Thor Skeie moved to approve. Ian McDonald seconded and the motion
carried unanimously.
c. PHAS score for 12/31/2001
This year's PHAS score is 96, which is considered a High Performer. Last year's
score was 94.
5. CLOSE OUT 1999 DTED PROGRAM, EQUITY GAP
The last DTED loan closed November 1, 2002. The closeout report was sent into DTED
this week.
6. ROLLING MEADOWS MEETING UPDATE
Joel Kraft updated the board on what was discussed at the Rolling Meadows Extension
meeting with Greater MN Housing Fund.
7. HOME PROGRAM UPDATE
a. Jefferson Street Apartments the closing never occurred. The owner was non-
responsive. A letter was sent at the beginning of the month to the owner to respond
by the end of the month or the funds will not be available.
b. Jean Ward discussed the Willow Run revised contracts. Jean Ward asked for a board
member to help negotiate the revised contract if necessary. John Houle said that the
first step should be to figure the actual costs compared to the contract rate. Duane
Hoversten and Ian McDonald thought that it should be explained in the letter to the
Willow Run owners' lawyer that MHFA requested the Hutchinson HRA to do the
extra work for the third party income verifications. Basically anything over the actual
costs could be negotiable however the actual costs need to be paid.
8. MCLEOD COUNTY HRA — ADMINISTRATION OF SECTION 8 PROGRAM -
DISCUSSION
Jean Ward informed the board that she was approached to take over administration of the
Section 8 Program for McLeod County. One red flag that Jean Ward saw was that HUD
is considering lowering the administration fees. There will be some upfront costs too.
One would be computer program. Another one would be to hire an additional person to
work with the 85 vouchers in McLeod County. Administration fees are currently $46000
per year. John Houle wanted to know how it would affect the charter. Jean Ward said
there would have to be a joint powers agreement. Duane Hoversten suggested that the
board should put on hold the discussion until congress has made the changes to the fees.
The board would possibly be interested in a contract for the $46,000 and all the up -front
costs; however they would like to get more exact numbers first.
9. FYI
• Housing Minnesota Platform
Jean Ward suggested that the board go through one section of the platform at a time;
one section each board meeting until the board has went through all the sections.
• Downtown Association Thank You
Duane Hoversten updated the board on the upcoming events of the downtown master
plan. He also informed the board that the new EDA Director would be starting this
week.
10. ADJOURNMENT
There being no other business, Chairman Joel Kraft declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
John Houle, Secretary /Treasurer