10-15-2002 HRAMHutchinson Housing & Redevelopment Authority
Regular Board Meeting — October 15th, 2002
MINUTES
CALL TO ORDER: Chairperson Joel Kraft, called the meeting to order. Members
Present: Duane Hoversten, Thor Skeie and Ian McDonald. Staff Present: Jean Ward, and
Judy Flemming. Absent: John Houle.
IL CONSIDERATION OF MINUTES OF BOARD MEETING ON September 17th, 2002.
John Houle moved to approve. Duane Hoversten seconded and the motion carried
unanimously.
III. FINANCIAL REPORT
Duane Hoversten moved to approve. Thor Skeie seconded and the motion carried
unanimously.
IV. PARK TOWERS
a. The Board received copies of the RASS Results. Due to the good scoring level, a
follow up plan is not required.
b. A memo from HUD was reviewed regarding the issue of allowing tenants possession
of firearms. There was general consensus that this is an issue for the Tenant Council.
c. Resolution 02 -14 Adopting a Risk Control Policy Statement was presented for
approval. Ian McDonald moved to approve. Duane Hoversten seconded and the
motion carried unanimously.
d. Approval of Change Order 41 was presented for approval. Duane Hoversten moved
to approve. Ian McDonald seconded and the motion carried unanimously.
e. The Board was informed that the 1st phase of construction is to be completed by
Friday, Oct. 25th Tenant moving day is scheduled for Wednesday, October 30tH
f. Jean Ward that the tenant who gave false income information has entered into a
Retro- Active Rent and Re- payment agreement of $50 /month.
g. Jean Ward reported on the October 1 lth court date of the Unlawful Detainer issue.
V. SCHOOL CONSTRUCTION PROGRAM
Discussion was held on setting the Purchase Price of the house, being built under the
School Construction Program, at $118,500. Duane Hoversten moved to approve. Ian
McDonald seconded and the motion carried unanimously.
VI. CONSIDERATION OF AUDIT PROPOSALS
The Board reviewed the two proposals that were submitted for auditing of the HRA.
Thor Skeie made a motion to award the audit to Babcock, Langbein & Co. for a total cost
of $1200. Duane Hoversten seconded and the motion carried unanimously.
VII. CASA APPLICATION— RESOLUTION 02 -17
A Consideration of Approving a CASA Application for mortgage financing of existing
units in Hutchinson was presented. Ian McDonald moved to approve. Duane Hoversten
seconded and the motion carried unanimously.
VIII. HOUSING REHABILITATION PROGRAMS
a. Mary Chelin reported on the HOME Rental Rehabilitation Projects being
administrated by the HRA.
• The 565 Jefferson Street Project loan closing and pre - construction meeting is
scheduled for October 24, 2002.
• The Tenant Verifications for the Willow Run Project in Willmar, MN are
completed, with 64 out of a total of 77 units qualifying. As soon as all Soft
Costs for the project are finalized the Project Costs will be established and
the Loan Closing date will be set.
b. Judy Flemming reported on the Franklin -Grove Street Program. 25 applications have
been received out of which 16 have been reviewed. Two units have been inspected
and work specifications are being written. Once the write -ups are received they will
be forwarded to DTED for approval of the way the work write -ups are to be written
for the Program.
IX. CONSIDERATION OF PURCHASE OF LAND FROM HHI
Proposal of purchasing the East 22 feet of Lot Ten (10), Block Twenty -Nine (29), South
Half of Hutchinson form Hutchinson Housing Inc., was presented for approval. After
discussion Thor Skeie moved that the HRA purchase the land for $1.00, thereby all land
associated with Park Towers will be owned by the HRA. Ian McDonald seconded and the
motion carried unanimously.
X. FYI
• The Board received copies of the Housing Initiative Golf Fund Raiser
Revenues /Expenses Report. Net Proceeds amounted to $5,821.02.
• The Board was informed that the Maxfield Housing Study is now available on CD at
the Cost of $15.
• The Board received information on a request for City Annexation and City Services
for a proposed 150 -200 lots.
XI. ADJOURNMENT
As there was no other business, Chairman Joel Kraft declared the meeting adjourned.
Recorded by Jean Ward, HRA Executive Director
John Houle, Secretary /Treasurer