07-09-2013 CCMMINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JULY 9, 2013
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Chad Czmowski, Bill
Arndt, Mary Christensen and Gary Forcier. Others present were Jeremy Carter, City Administrator, Kent Exner,
City Engineer and Marc Sebora, City Attorney.
2. INVOCATION — Amy Dufrene, Oak Heights Covenant Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen recognized the ceremony held this past Saturday in recognition of the
150th anniversary of the death of Little Crow.
Council Member Arndt thanked Word of Life Church for putting on a 4th of July celebration over the
holiday.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JUNE 25, 2013
Motion by Forcier, second by Arndt, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14169 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES (GOEBEL & GRAHAM INTERSECTION)
2. ORDINANCE NO. 13 -710 -AN ORDINANCE AMENDING ZONING ORDINANCE
REGARDING GARAGE REQUIREMENTS SECTIONS 154.026, 154.004, 154.056, 154.057
AND 154.058 (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF REESTABLISHING CITY OF HUTCHINSON
SECURITY OFFICER POSITION
(c) CONSIDERATION FOR APPROVAL OF RECIPROCAL EASEMENT AGREEMENT WITH
COVENANTS, CONDITIONS AND RESTRICTIONS FOR WALGREEN'S PROPERTY
(d) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO
KEITH HEIKES OF FACTORY DIRECT FURNITURE TO HOLD FURNITURE TENT SALE IN
HUTCHINSON MALL PARKING LOT FROM JULY 25 — AUGUST 4, 2013
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
CITY CO UNCIL MINUTES JULY 9, 2013
Item 7(b) was pulled for separate discussion.
Motion by Czmowski, second by Christensen, to approve consent agenda with the exception of Item
7(b). Motion carried unanimously.
Item 7(b) had further discussion. Jeremy Carter, City Administrator, noted that the job description has
been revised slightly by removing item 10 on the job description. All other items remain as written.
Motion by Arndt, second by Forcier, to approve Item 7(b) with the revision as stated. Motion carried
unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) ASSESSMENT HEARING FOR 2013 PAVEMENT MANAGEMENT PROGRAM (LETTING
NO. 3, PROJECT NO. 13 -03)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that Milwaukee
Avenue SW and Miller Avenue SW have been included within this letting utilizing the original bid
unit prices. City staff has had communications with adjacent property owners as this project was
developed, encompassing a total of six properties. The proposed special assessment will be $18 per
lineal foot of street frontage similar to the base bid roadways. The total assessment roll for this
portion of the project is approximately $6300.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
Motion by Arndt, second by Christensen, to approve 2013 pavement management program. Motion
carried unanimously.
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AMENDING SECTION 14 OF THE CITY
PERSONNEL POLICY PERTAINING TO SICK LEAVE
Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing
explained that a law change occurred in May 2013 which allows for employees to take
accrued personal sick leave to cover an absence due to illness or injury to an employee's
adult children, spouse, siblings, parents, grandparents and stepparents. This law change is an
expansion to sick leave that was able to be used to cover absences due to illness or injury of
an employee's children. The new law change is limited to no less than 160 hours be used in
any 12 -month period. Because of this law change, which becomes effective August 1, 2013,
the City's sick leave policy needs to be amended to be in compliance with the law. As the
policy stated previously, the employee must have already accrued the sick leave on or before
the date the leave is requested.
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Motion by Christensen, second by Czmowski, to approve amending Section 14 of the City
personnel policy pertaining to sick leave, adopting Resolution No. 14170. Motion carried
unanimously.
(b) CONSIDERATION FOR APPROVAL OF AIRPORT MASTER PLAN UPDATE
AGREEMENT WITH BOLTON & MENK, INC.
John Olson, Public Works Manager, explained that this agreement is a work order based off
of an agreement entered into in 2012 with Bolton & Menk, Inc. A large piece of this plan is
tied into an airport layout plan update. This plan will help the City determine necessary
airport development projects and related management issues for the airport well into the
future. The last Airport Master Plan was completed in the 1970s. The Plan was updated
beginning in 2005 and completed in 2009, however a number of conditions have changed
since 2005 and data needs to updated so it is compatible with the GIS format used by the
FAA. The Master Plan and layout plan update is budgeted at $209,000 and will be funded at
the 90% level by the FAA. Therefore, the City's portion of the plan and update costs are
planned at $20,920, which will be paid from planning funds. Bolton & Menk will lead the
planning process in project development and control, data collection and analysis, public
involvement and data collection and analysis. Mr. Olson spoke of some items pointed out in
the Work Order to be addressed.
Motion by Arndt, second by Forcier, to approve airport master plan update agreement with
Bolton & Menk, Inc. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF AUTHORIZING PRE -SALE REPORT FOR
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2013A
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that it
is time to issue bonds to fund major capital expenditure projects. The first step is to
authorize Resolution No. 14171 to move forward with providing a bond issuance. Upon
approval of the Resolution, the City's financial advisor will initiate the process, start putting
documents together, coordinate a bond rating call and start soliciting and collecting
competitive bids on behalf of the City. The debt payments will be paid from debt tax levy
dollars and special assessments and fall under the guidelines of the City's debt management
plan. The proposed awarding of the sale is scheduled for the August 13, 2013, City Council
meeting.
Motion by Forcier, second by Christensen, to approve authorization of pre -sale report for
general obligation improvements bonds, Series 2013A, adopting Resolution No. 14171.
Motion carried unanimously.
(d) DISCUSSION REGARDING ALLOWING A HUEY HELICOPTER TO BE PLACED IN
MCLEOD COUNTY VETERAN'S MEMORIAL PARK
Mayor Cook explained that a Council workshop was held two weeks ago on this topic and a
number of veterans were in attendance providing information on the significance of the
placement of a helicopter. Mayor Cook noted that he had visited Arlington's and Belle
Plaine's parks which hold veteran memorabilia. He also stepped off the proposed placement
of the helicopter in Hutchinson's Veterans' park. Mayor Cook also thought of alternate
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locations, such as at the airport. However, he was informed that if the location on the
application would be changed, the process would have to start over with the helicopter
provider, and thus far it has been a seven year process. Mayor Cook noted that he has
accepted the idea and prefers that the helicopter be placed at a northwest position within
Veterans Memorial Park.
Council Member Forcier noted that he has spoken with veterans group who have set aside
funds to help maintain the helicopter.
Motion by Forcier, second by Arndt, to approve placement of Huey helicopter in Veterans
Memorial Park. Dave Skoog, Vice President of McLeod County Veterans Park, presented
before the Council. Mr. Skoog explained that the helicopter applied for is a very sought after
piece of memorabilia. Mr. Skoog noted that there still may be a waiting period, but
hopefully one will be allotted in the near future. Mr. Skoog explained that the helicopter is a
symbol to veterans and symbolizes the vast amount of lives saved by it. Motion carried
unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JUNE 4, 2013
(b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 3, 2013
(c) FIRE DEPARTMENT MONTHLY REPORT FOR JUNE 2013
(d) LIQUOR HUTCH QUARTERLY FINANCIAL REPORT FOR APRIL — JUNE 2013
(e) WEED NOTICES MONTHLY REPORT FOR JUNE 2013
13. MISCELLANEOUS
Mary Christensen — Council Member Christensen noted that Riversong will be taking place next week,
July 19 -20 down by the river. In addition, Historic Hutchinson is holding a gala event on July 25, 2013,
at the Center for the Arts.
Bill Arndt — Council Member Arndt noted that picnic in the park for Crazy Days will be held on Friday,
July 12, 2013.
Jeremy Carter — Mr. Carter reminded the Council of the workshop scheduled for July 23, 2013, at 4:00
p.m. to review 2012 financials.
Kent Exner — Mr. Exner provided a project update: Jefferson Street is on schedule; Depot project going
well, foundation poured and building floor will be poured later this week, storm sewer is being worked
on, as well as other site work; Hwy 15 roundabout going very well and pavement may be laid next
week; South Grade Road bridge bids received last week — preconstruction meeting being held tomorrow
— may begin Monday, July 15, 2013, at the earliest.
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Steve Cook — Mayor Cook asked if a swimming pool analysis had been completed yet. Jeremy Carter
noted that staff is collecting data and will be ready to be brought forth in August/September for a
workshop. Mayor Cook also mentioned at one time mannequins had been proposed to be placed in the
Huey helicopter that will be placed in Veterans Memorial Park, however the Council made clear that no
mannequins will be placed in the helicopter and the veterans were in agreement with that. Mayor Cook
lastly mentioned that the trees /shrubs near Event Center are getting rather tall and may be obstructing
pedestrian/vehicle sitelines.
14. ADJOURN
Motion by Christensen, second by Forcier, to adjourn at 6:30 p.m. Motion carried unanimously.
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