04-09-2013 CCMMINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, APRIL 9, 2013
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Pastor Cindy Mueller, Congregational UCC, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF MARCH 26, 2013
Mayor Cook noted that there appeared to be a typographical error in Section 11(d) of the minutes during
the discussion of advertising for bids. Instead of ... "all legal requirements were meant..." it should read
"...all legal requirements were met... ".
Motion by Arndt, second by Christensen, to approve the minutes as corrected. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14129 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES
- "NO PARKING 2:00 A.M. — 6:00 A.M. — NOVEMBER 1 TO MAY 1 (MAIN STREET
NORTH, 5TH AVENUE NORTH TO NORTH HIGH DRIVE NORTH)
- "NO TRUCKS" (ARCH STREET AND 5TH AVENUE SE)
- "3M TRUCK ENTRANCE" (DIRECTIONAL SIGNS AT 5TH AVENUE SE &
HACKBARTH STREET SE AND 5TH AVENUE SE & ONTARIO STREET SE)
(b) APPOINTMENT OF JULIE LOFDAHL AND STEVE BAILEY TO LIBRARY BOARD TO
APRIL 2016
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
CROW RIVER HABITAT FOR HUMANITY ON MAY 3, 2013, AT CHRIST THE KING
LUTHERAN CHURCH
(d) CONSIDERATION FOR APPROVAL OF 2013 3.2 MALT LIQUOR LICENSE RENEWALS
(e) CONSIDERATION FOR APPROVALS AND PERMITS FOR THE 71sT ANNUAL
HUTCHINSON JAYCEE WATER CARNIVAL FOR JUNE 10 — 16, 2013
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
(g) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
CITY COUNCIL MINUTES APRIL 9, 2013
Items 7(a)1, 7(f) and 7(g) were pulled for separate discussion.
Motion by Forcier, second by Arndt, to approve consent agenda with the exception of the items noted
above. Motion carried unanimously.
Item 7(a)1 had further discussion. Council Member Arndt asked about the no trucks on 5h Avenue/Arc
k
Street. Kent Exner, City Engineer, noted that this is the gravel section of Arch Street south of 5`
Avenue. Mr. Exner explained that navigational systems are directing trucks to travel on this section of
Arch Street and then they get stuck and have to attempt to turn around.
Motion by Arndt, second by Christensen, to approve Item 7(a) 1. Motion carried unanimously.
Item 7(f) was pulled for separate action to allow Council Member Forcier to abstain from voting.
Motion by Arndt, second by Czmowski, with Forcier abstaining, to approve Item 7(f). Motion carried
unanimously.
Item 7(g) was pulled for separate action to allow Council Member Forcier to abstain from voting.
Motion by Arndt, second by Cook, with Forcier abstaining, to approve Item 7(g). Motion carried
unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) CONSIDERATION OF COMMENTS AND INPUT ON THE STORM WATER POLLUTION
PREVENTION PLAN
John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson noted that an annual
review and public hearing of the City's Storm Water Pollution Prevention Plan is required as part of the
submittal of the City's annual report. This regulation applies to all cities that have and maintain a
Municipal Separate Storm Sewer System. Mr. Paulson reviewed the following topics: public education
and outreach, public participation and involvement, illicit discharge detection and elimination,
construction site stormwater runoff control, and pollution prevention/good housekeeping. Mr. Paulson
explained that a public forum on the Crow River will be held on May 8, 2013, at 6:30 p.m. at the Event
Center.
Motion by Christensen, second by Cook, to set Waters public forum as public meeting. Motion carried
unanimously.
Motion by Arndt, second by Forcier, to close public hearing. Motion carried unanimously.
Motion by Czmowski, second by Arndt, to approve submittal of storm water pollution prevention plan
2012 annual report. Motion carried unanimously.
9. COMMUNICATIONS REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise po icy. Always looking toward t e uture, not monitoring past)
(a) DISCUSSION OF 2012 CITY ENERGY USAGE AND CONSERVATION EFFORTS
John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson provided an
overview of the recently compiled 2012 energy usage data relative to specific City departments and
ongoing energy conservation efforts. The suggestion was made that energy usage be indexed to
heating /cooling days to give a better understanding of energy variations from one year to the next and to
separate enterprises from the rest of the city measurements and index energy usage to production units
for each enterprise.
(b) CONSIDERATION FOR APPROVAL OF RESOLUTION 14130 — RESOLUTION OF SUPPORT
FOR MUNICIPAL STREET IMPROVEMENT DISTRICTS LEGISLATION
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that legislation is being
discussed that would allow cities to create street improvement districts. This type of structure would
allow cities to collect fees from property owners within a district to fund municipal street maintenance,
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CITY COUNCIL MINUTES APRIL 9, 2013
construction, reconstruction and facility upgrades. This potential legislation would provide cities with
an additional tool to build and maintain city streets. Even with this legislation, the City would still
utilize its special assessments policy.
Motion by Czmowski, second by Forcier, to approve Resolution No. 14130. Motion carried
unanimously.
(c) DISCUSSION OF DESIGNATING FUNDS FOR ANIMAL LICENSE FEES
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter noted that, with the
revision of the animal ordinance, discussion has been held on how best to use animal license fees. It has
been proposed to designate funds for these license fees that are collected. Some ideas that have been put
forth for use of these fees is for development/maintenance of a dog park, spay /neuter program, etc. Mr.
Carter presented a draft Resolution designating funds with a tiered approach. This includes the first
$2500 being designated to the police department; $2500 - $17,500 split evenly between police department
and a pet program fund; excess of $17,500 applied 100% to a pet program fund.
Council Member Czmowski suggested increasing the amount designated to the police department due to
the low number of license fees currently being collected. Mayor Cook noted that he hopes this initiative
will entice animal owners to license their animals and provide them a more direct benefit for doing so.
Council Member Forcier suggested that perhaps this item could be revisited in a few months to see the
amount of fees being collected. Council Member Christensen noted that she feels this is worth a try to
see if more animal owners will license their pets.
The Council concurred the allocation proposed is acceptable as well as the programs proposed to use the
funds for, with a $5.00 credit for the spay /neuter and microchip programs. This Resolution will come
before the Council at the next meeting for formal consideration.
10. UNFINISHED BUSINESS
(a) CONSIDERATION OF ORDINANCE NO. 13 -0705 — AN ORDINANCE AMENDING CHAPTER 93
OF THE HUTCHINSON CITY CODE — ANIMALS (SECOND READING AND ADOPTION)
Jeremy Carter, City Administrator, noted that in addition to the ordinance is a summary ordinance for
the Council to consider for publication purposes.
Motion by Christensen, second by Cook, to approve Ordinance No. 13 -705 and summary ordinance.
Motion carried unanimously.
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF ADOPTION OF IMAGINE HUTCHINSON DOWNTOWN
ACTION PLAN
Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that extensive
public hearings, steering committees and staff time has been spent on this project and was most recently
reviewed at a Council workshop held on March 12, 2013. Mr. Jochum provided an overview of the
plan. The plan in its entirety can be found on the City's web site at www.ci.hutchinson.mn.us under
"Hot Topics ". High points of the plan include redeveloping the West Crow River District/former Cenex
site, south side of river would hold medical building site and townhomes, bike trails and bike friendly
routes, fishing pier /overlook, arts plaza, depot marketplace, historic preservation and water - oriented
recreation. A group will begin to meet on a regular basis to continue to move forward with this plan.
Motion by Arndt, second by Cook, to approve Imagine Hutchinson Downtown Action Plan. Motion
carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 13 -706 — AN ORDINANCE
AMENDING SECTION 154.004 OF THE HUTCHINSON CITY CODE SPECIFICALLY
PERTAINING TO THE DEFINITION OF DOG KENNEL
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that with the revision
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of the animal ordinance and the animal limit set at a maximum number of seven, the definition of dog
kennel found in Section 154.004 should be amended. The proposal is simply to refer to the animal
ordinance in Section 154.004 to ensure that the animal limits are met.
Motion by Christensen, second by Forcier, to set second reading and adoption of Ordinance No. 13 -706
for April 23, 2013. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance
process items)
(a) HUTCHINSON UTILITIES COMMISSION MINUTES FROM FEBRUARY 21 AND FEBRUARY
27, 2013
(b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 25, 2013
(c) FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2013
(d) PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORT FOR MARCH 2013
13. MISCELLANEOUS
(a) Jeremy Carter, City Administrator, noted that local government aid reform is being considered at the
Minnesota legislature. This includes an additional appropriation of $80 million for LGA and a new,
fairer distribution formula. The Coalition of Greater Minnesota Cities, LMC and other advocacy groups
have worked to agree on the new formula. It is being recommended amongst cities that each city
approve a Resolution of support of the new formula and the appropriation. Resolution No. 14131 was
put forth for the Council's consideration.
Motion by Forcier, second by Cook, to approve Resolution No. 14131. Motion carried unanimously.
(b) Jeremy Carter noted that a transient merchant application had been submitted by Jay Malone Motors to
hold a tent sale in the Hutchinson Mall parking lot from April 19 — 29, 2013, and August 9 — 19, 2013.
Jay Malone Motors has held similar type of sales since 2008 in the same location.
Motion by Arndt, second by Christensen, to approve transient merchant application for Jay Malone
Motors. Motion carried unanimously.
(c) Kent Exner noted that staff, the mayor and local legislators have drafted a letter to submit to MnDOT
requesting that segments of TH 15 be considered to be moved up earlier on the reconstruction schedule
due to the conditions of the roadway.
Motion by Czmowski, second by Forcier, to approve submitting letter to MnDOT for TH 15
improvements. Motion carried unanimously.
Kent Exner — Exner noted that bids will be opened on Thursday for the Jefferson Street project. Depot
proj ect is developing — re hmediation one phase and site work in another phase. Hwy 15 roundabout bids
may be opened on May 6 . It is being considered to run the Hwy 15 roundabout and South Grade Road
bridge replacement projects concurrently.
Mayor Cook spoke about economic development initiatives available through the Coalition of
Greater Minnesota Cities. In this challenging economic climate, it's critically important that Greater
Minnesota cities, businesses, non - profits and other organizations work together to advocate policies
that will create jobs and boost investments in rural communities. The Coalition of Greater Minnesota
Cities' Economic Development Partnership offers the opportunity to support job creation in
communities while marketing organizations across Greater Minnesota.
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All proceeds to the Economic Development Partnership are directed to research, development, and
advocacy of the CGMC Greater Minnesota Economic Development Partnership Program, which
includes A Greater Minnesota Jobs Training Program, Greater Minnesota Internship Program,
Expansion of the Angel Investment Tax Credit for Greater Minnesota. Partnership programs are
available in gold, silver and bronze levels. Mayor Cook suggested the City of Hutchinson becoming
a bronze member for a membership amount of $500. Mayor Cook also suggested that perhaps the
EDA and the Chamber of Commerce could partner on a bronze membership. The Council budget
could be utilized for these funds. The Council will consider that at the next meeting.
Luce Line Trail update — Minnesota House introduced bill today that includes Luce Line Trail
improvements (Winsted to Cedar Mills for $2.5 million). .
14. ADJOURN
Motion by Czmowski, second by Christensen, to adjourn at 7:40 p.m. Motion carried unanimously.
Steven W.
Mayor
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ATTEST:
Jeremy J. Carter
City Administrator