Loading...
03-26-2013 CCMMINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 26, 2013 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Chad Czmowski, Bill Arndt, Mary Christensen and Gary Forcier. Member absent: None Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney. 2. INVOCATION — Due to the absence of a pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS Diana Lindeman, Brownton, Minnesota, presented before the Council. Ms. Lindeman wished to speak regarding a Letter to the Editor she had written in the Hutchinson Leader. Mayor Cook noted that Ms. Lindeman could speak in general but no issues would be addressed regarding City personnel. Mayor Cook noted that he and the City Administrator would meet with Ms. Lindeman privately. 6. MINUTES (a) BID OPENING MINUTES FROM MARCH 20, 2013 (REVERSE OSMOSIS MEMBRANE REPLACEMENT) (b) BID OPENING MINUTES FROM MARCH 22, 2013 (2013 PAVEMENT MANAGEMENT PROGRAM) (c) REGULAR MEETING OF MARCH 12, 2013 Motion by Czmowski, second by Forcier, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES (b) PLANNING COMMISSION ITEMS CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF WALGREENS ADDITION AND CONDITIONAL USE PERMIT FOR DRIVE THRU SERVICE AND SITE PLAN REVIEW FOR WALGREENS DEVELOPMENT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NOS. 14122 AND 14123) (c) CONSIDERATION FOR APPROVAL OF 2013 LIQUOR LICENSE RENEWALS (d) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2013 PAVEMENT MANAGEMENT PROGRAM PROJECT - LETTING NO. 3, PROJECT NO. 13 -03 (DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON PROPOSED ASSESSMENT) CITY COUNCIL MINUTES MARCH 26, 2013 (e) CONSIDERATION FOR APPROVAL OF MNDOT MASTER PARTNERSHIP AGREEMENT (f) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL REQUEST FOR BRIAN MEHR TO ATTEND THE GENERAL ELECTRIC ANNUAL WASTEWATER USERS GROUP IN SEATTLE, WASHINGTON ON APRIL 28 — 30, 2013 (g) CONSIDERATION FOR APPROVAL OF PROJECT COOPERATIVE AGREEMENT FOR CONSTRUCTION ON CSAH 115 AND TRUNK HWY 15 (h) CONSIDERATION FOR APPROVAL OF PURCHASE OF WHEEL LOADER FOR CREEKSIDE OPERATIONS (i) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO BRIONY HOMIER ON APRIL 9, & 10, 2013, AT NATIONAL GUARD ARMORY FOR TOOL AND GENERAL MERCHANDISE SALE (j) CONSIDERATION FOR APPROVAL OF AUTHORIZING CROW RIVER WINERY TO DISPENSE WINE AT BRING IT HOME EXPO AT MCLEOD COUNTY FAIRGROUNDS ON APRIL 13, 2013 (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 7(d), 7(h) and 7(k) were pulled for separate action. Motion by Christensen, second by Arndt, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Mayor Cook recognized a member in the audience whom is the developer of the Walgreen's property that was approved this evening. The representative spoke to the favorable process used during the planning /zoning phase. Item 7(d) had further discussion. Kent Exner, City Engineer, noted that a revision had occurred with Resolution No. 14124. One property's assessment has been revised and therefore adjusts the assessment roll. Motion by Czmowski, second by Arndt, to approve Item 7(d). Motion carried unanimously. Item 7(h) had further discussion. Mayor Cook asked if with less than 3% interest does it make sense to finance it over three years or could there be better options available. Jeremy Carter, City Administrator, spoke to the advantages of using this option. Motion by Arndt, second by Czmowski, to approve Item 7(h). Motion carried unanimously. Motion by Czmowski, second by Christensen, with Forcier abstaining, to approve Item 7(k). Motion carried unanimously. 8. PUBLIC HEARINGS — 6:00 P.M. - NONE 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 10. UNFINISHED BUSINESS (a) CONSIDERATION OF ORDINANCE NO. 13 -0704 — AN ORDINANCE ADOPTING SECTION 123 2 CITY COUNCIL MINUTES MARCH 26, 2013 OF THE HUTCHINSON CITY CODE PERTAINING TO FOOD VENDORS (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora mentioned that a couple of additional revisions have been included. Those pertain to no tables /chairs for customer use and the requirement of vendors being four feet away from the curb on sidewalks. Motion by Arndt, second by Cook, to approve second reading and adoption of Ordinance No. 13 -704 pertaining to food vendors. Motion carried unanimously. (b) CONSIDERATION OF ORDINANCE NO. 13 -0705 — AN ORDINANCE AMENDING CHAPTER 93 OF THE HUTCHINSON CITY CODE — ANIMALS (FIRST READING, SET SECOND READING AND ADOPTION FOR APRIL 9, 2013) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that a couple of additions have also been added to this ordinance since the last Council meeting. These include referencing that animal licenses will be included in the fee schedule adopted by the Council and that the age of the animals included in the animal limit will begin at the age of six months, which is consistent with the kennel ordinance. Mayor Cook read a letter from the Heart of Minnesota Board of Directors, whom is in favor of the proposed ordinance revisions before the Council. Motion by Christensen, second by Forcier, to set second reading and adoption of Ordinance No. 13 -705 - Animals for April 9, 2013. Motion carried unanimously. 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF HUTCHINSON HEALTH CARE SIGNAGE REQUEST Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that Hutchinson Health is requesting that a directional sign be placed at the intersection of Hwy 15 and Century Avenue. The sign is currently located in the right -of -way. The Council has the authority to approve the placement of the sign. However, staff is recommending that a condition be attached in that should the right -of -way be necessary for City use, the sign will be replaced at Hutchinson Health's cost. Mr. Jochum did mention that the City is considering constructing a turn lane on Century Avenue perhaps in 2016 and the right -of -way area may need to be utilized at that time. City ordinance does allow for the Council to make such authorizations. Motion by Forcier, second by Czmowski, to approve Hutchinson Health Care signage request, adopting Resolution No. 14128 with the understanding that the sign may need to be moved /removed in the future and that will be at the cost of Hutchinson Health. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON INVESTMENT POLICY Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that the City's investment policy is required to be approved on a biennial basis. Staff is proposing the following changes to the policy: remove restrictions from the policy pertaining to the investment options to specific types of investments preferred by City staff and instead reference state statute and to change the review period of the policy to annually. Mr. Carter explained municipal investment practices. Motion by Czmowski, second by Forcier, to approve City of Hutchinson investment policy. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF SOLAR PHOTOVOLTAIC RENEWABLE DEVELOPMENT FUND GRANT APPLICATION John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson explained that staff has been working with Ameresco to develop an application in pursuit of the Xcel Energy Renewable Development Fund grant program. 3 CITY COUNCIL MINUTES MARCH 26, 2013 Mike Zukowski, Ameresco, provided an overview of the project. A 55% grant is being sought for a wastewater treatment plant landfill solar photovoltaic stem. This is a $1.74 million project. The City will use $100,000 to help fund the project and will enter into a 12 -year energy services agreement. The energy services payments are at 90% of current utility rate, with year one payment of $38,600. Ameresco provides a production guarantee and all excess energy production goes 100% to the City with energy production after a year going back to the City 100 %. The grant application is due April 1, 2013 with the Xcel Energy submitting proposals selected for funding by July 1, 2013, to Minnesota Public Utilities Commission. The PUC will make its decision by October 1, 2013. Council Member Christensen asked what happens with the system after 25 years. Mr. Zukowski noted that these types of solar systems have a life expectancy of 25 years, which is industry- standard. Mr. Paulson explained how pieces of the system may be recycled and replaced over the years and following year 25. Mayor Cook clarified that even if the City is awarded the grant, the City does have the ability to opt out of the project if a further analysis reveals it is not favorable. Council Member Arndt asked if Ameresco is bonded for this project. Mr. Zusoski noted that a performance payment bond was provided pursuant to state statute. Motion by Christensen, second by Cook, to approve grant application for solar photovoltaic renewable development fund. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR WATER TREATMENT PLANT REVERSE OSMOSIS MEMBRANE ELEMENTS — LETTING NO. 7, PROJECT NO. 13 -07 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the City received one bid for the water treatment plant reverse osmosis membrane elements project. Staff has reviewed the bid and it appears to be responsive and responsible. The bidder was Goldeneye Solutions, Inc. in the amount of $313,090.31. Implementation should occur in mid -May with staff providing the necessary labor and equipment in an effort to minimize overall project costs. Staff does not anticipate any disruptions to or noticeable capacity reductions within the water distribution system during the replacement of the membranes. Mr. Exner noted that overall three vendors were potential bidders on the project, however the bid documents were very specific as to the necessities of the project, which more than likely narrowed it down to the one lone bidder. City Attorney Sebora noted that all legal requirements were met in advertising for bids. Motion by Arndt, second by Forcier, to approve awarding project for water treatment plant reverse osmosis membrane elements. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF ADOPTION OF 2012 CITY OF HUTCHINSON TRANSPORTATION PLAN Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that minor revisions /corrections have been made to this plan following the Council's workshop on February 12, 2013. Mr. Exner will not be providing a formal review of the document, however the Plan is available for viewing if requested. Motion by Czmowski, second by Christensen, to approve adoption of 2012 transportation plan. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items) (a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM MARCH 5, 2013 (b) PLANNING COMMISSION MINUTES FROM MARCH 5, 2013 11 CITY COUNCIL MINUTES MARCH 26, 2013 (c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM FEBRUARY 19, 2013 (d) CITY OF HUTCHINSON FINANCIAL AND INVESTMENT REPORT FOR FEBRUARY 2013 13. MISCELLANEOUS Steve Cook — Mayor Cook noted that emerald ash borer has been found in Roseville. Mayor Cook reminded that money is being set aside to address emerald ash borer when it hits Hutchinson. Mayor Cook suggested using the funds for replacement trees of other species and be proactive and perhaps remove some now. Jeremy Carter spoke to the overall county plan in response to emerald ash borer. Creekside is licensed to handle emerald ash borer infested materials. Jeremy Carter — Mr. Carter provided an update on the Burns Manor project. He noted that he has been informed that a feasibility report has been completed for asbestos removal and the contractor is ready to go begin work on the removal. Mr. Carter noted that the property is to be removed within six months after this work begins.. 14. ADJOURN Motion by Czmowski, second by Forcier, to adjourn at 6:30 p.m. Motion carried unanimously. 5