02-26-2013 CCMMINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 26, 2013
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Chad Czmowski, Bill
Arndt and Gary Forcier. Member absent was Mary Christensen. Others present were Jeremy Carter, City
Administrator, Kent Exner, City Engineer and Marc Sebora, City Attorney.
2. INVOCATION — Rev. Kevin Oster, Our Savior's Lutheran, delivered the invocation.
PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Arndt congratulated DNR conservation officer Brett Oberg on his award as conservation
officer of the year. Council Member Arndt also thanked the Event Center staff and senior citizens on bringing
in a great entertainment group this past Saturday as a fundraiser for the senior center.
Council Member Forcier acknowledged five high school students going to the state wrestling tournament this
week.
PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF FEBRUARY 12, 2013
Motion by Czmowski, second by Arndt, to approve the minutes as presented. Motion carried unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14102 — RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY
2. RESOLUTION NO. 14108 — A RESOLUTION AMENDING THE GENERAL FUND BUDGET
FOR FISCAL YEAR 2012 (COPS GRANT)
3. RESOLUTION NO. 14113 — RESOLUTION RELATING TO PARKING RESTRICTIONS ON
JEFFERSON STREET SE
(b) CONSIDERATION FOR APPROVAL OF ISSUING TOBACCO LICENSE TO JOSEPH MAYLAND
OF MAIN STREET SPORTS BAR
(c) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
ADULT TRAINING AND HABILITATION CENTER ON JUNE 14, 2013, AT CROW RIVER GOLF
CLUB
(d) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HUTCHINSON HOCKEY ASSOCIATION ON SEPTEMBER 28, 2013, AT HUTCHINSON CIVIC
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CITY COUNCIL MINUTES FEBRUARY 26, 2013
(e) CONSIDERATION FOR APPROVAL OF ISSUING HAULING LICENSE TO RENVILLE SIBLEY
SANITATION
(f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Item 7(f) was pulled to allow Council Member Forcier to abstain from voting.
Motion by Czmowski, second by Arndt, to approve consent agenda with the exception of Item 7(f). Motion
carried unanimously.
Motion by Arndt, second by Czmowski, to approve Item 7(f), with Forcier abstaining. Motion carried
unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) 2013 PAVEMENT MANAGEMENT PROGRAM PROJECT (LETTING NO. 3, PROJECT NO. 13 -03) —
ORDERING IMPROVEMENT, APPROVING PLANS AND SPECIFICATIONS AND ORDERING
ADVERTISEMENT FOR BIDS
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project includes
pavement rehabilitation at several locations on the streets of Glen, Brown, Grove, Franklin and Division.
The proposed pavement mill and overlay method has shown to extend the roadway lifecycles approximately
10 to 20 years. The assessment process was explained as well as the hearings processes. Should the project
proceed, it is anticipated to start in the summer /fall of 2013 and should be completed in one construction
season. The estimated project cost is $444,000 with assessments covering approximately $180,000 of the
project. Mr. Exner explained a mastic — clearview process (joint sealant) used with the project.
Lenny Rutledge, Jefferson Street SE, spoke before the Council. Mr. Rutledge asked about the mastic —
clearview process being used. Mr. Exner noted that this process will most likely be used on the newer
streets but will be determined on a case by case basis.
Tony Benton, Miller Avenue, spoke before the Council. Mr. Benton asked the timeframe for the avenues in
the neighborhood and asked about the sealant program and whether or not it will be used on the avenues.
Mr. Exner noted that if the joint sealant program works well on the streets in this program, it may very well
be used on the avenues. Mr. Exner noted that the avenues in the neighborhood have not been placed on the
schedule yet, but will need a reclamation, therefore cannot be part of this program.
Glen Sladek 130th Street presented before the Council. Mr. Sladek clarified that if there are mill patches
that need to be done or curb spots that need to be done, there is no additional assessment. Mr. Sladek asked
about outright taxing properties for improvements rather than assessing specific properties for
improvements. General discussion was held on these two types of funding sources for improvement
projects. Mayor Cook noted that if assessments were not part of the programs, the levy would need to be
increased approximately $500,000 or more each year.
Mr. Exner spoke of a street utility district approach that the legislature may be considering.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
Mayor Cook noted that the day of the week the bids will be opened is Thursday, March 21, 2013 (the
Resolution states Tuesday, March 21, 2013).
(b) Motion by Czmowski, second by Forcier, with the day change, to order improvement, plans and
specifications and order advertisement for bids for Letting No. 3, Project No. 13 -03. Motion carried
unanimously.
9. COMMUNICATIONS REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise po icy. Always looking toward t e uture, not monitoring past)
(a) RECYCLING FOR FUTURE OF MCLEOD COUNTY — MCLEOD COUNTY COMMISSIONERS
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CITY COUNCIL MINUTES FEBRUARY 26, 2013
County Commissioner Paul Wright presented before the Council. Commissioner Wright explained the staff
that operates the County's solid waste program. Commissioner Wright described the funding sources for the
program, as well as the subsidized programs. Commissioner Wright explained other programs, such as the
penny per lb program, backpack program, redemption area collections and commercial and paper drives.
The curbside recycling program has increased immensely from 2011 to 2012. Commissioner Wright showed
graphics of trends over the last several years related to commodity sales, residential recycling history, and
rebates in schools. Commissioner Wright spoke of alternatives being reviewed for the recycling program,
such as perhaps moving to single sort or dual sort versus the five -sort program. Commissioner Wright
explained how the solid waste program assists in keeping the County's tax levy down.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF MOSQUITO CONTROL OPERATIONS CONTRACT WITH
CLARKE ENVIRONMENTAL
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that when the
mosquito control referendum ended, the referendum amount was rolled into the general fund. Mr. Carter
noted that three quotes have been received from different vendors. The Resource Allocation Committee
discussed various aspects of the program and have recommended that a three -year contract be entered into
with Clarke Environmental Mosquito Management, Inc. A three -year contract offers more favorable
pricing. The Committee is recommending that the contract remain as the core program, which the City
currently utilizes.
Council Member Arndt asked if a drought were to occur, could spraying applications be reserved to the next
year. John Olson, Public Works Manager, explained that six applications are set and scheduled for the
season, with additional applications or reserves that could be tapped in to. However, the six applications are
specified to occur each contract year.
Motion by Czmowski, second by Cook, to approve a three -year contract with Clarke Mosquito Control.
Motion carried unanimously.
(c) WATER TREATMENT PLANT REVERSE OSMOSIS MEMBRANE (LETTING NO. 7, PROJECT NO.
13 -07) — WAIVING HEARING, ORDERING IMPROVEMENT, APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS
Jeremy Carter, City Administrator, explained that staff has been researching the best funding options for this
project. Staff recommendation is to solely utilize Water funds to pay for the project. This approach will
allow for the administration of this project to be expedited to address evolving water treatment concerns.
Therefore, the public hearing may be waived due to no bonding dollars being used.
Motion by Arndt, second by Forcier, to waive hearing, order improvement, approve plans and specifications
and order advertisement for bids for Letting No. 7, Project No. 13 -07. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO J &N SCHLAGEL
ENTERPRISES II, LTD. ON JULY 20 AND SEPTEMBER 21, 2013, AT HUTCHINSON EVENT
CENTER
Marc Sebora, City Attorney, noted that the applicant has submitted a caterer's application to cater two
events at the Event Center. Mr. Sebora noted that he has requested the Council to add a condition that the
caterer's permit will be approved pursuant to the applicant providing updated licenses prior to tie events
occurring. In addition, the applicant has noted that the July 20 event has moved to August 17 .
Motion by Czmowski, second by Forcier, to approve caterer's permit to J &N Schlagel Enterprises IL Ltd.
on August 17, 2013, and September 21, 2013, with the condition that the applicant provide all updated
licenses and insurance prior to the catered events occurring. Motion carried unanimously.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
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CITY COUNCIL MINUTES FEBRUARY 26, 2013
process items.)
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM FEBRUARY 5, 2013
(b) CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY 2013
(c) CITY OF HUTCHINSON INVESTMENT REPORT FOR JANUARY 2013
13. MISCELLANEOUS
John Dietel, Arch Street, presented before the Council. Mr. Dietel requested that the Council reconsider
allowing chickens within city limits. The Council asked questions of Mr. Dietel, such as a limit to the
number of chickens, nuisance conditions, etc. Mr. Dietel noted that other cities allow a maximum number
of chickens per household /lot within the city. Council Member Forcier suggested that staff research other
cities allowances and bring back to the Council.
Jeremy Carter— Mr. Carter requested a Council workshop be set for March 12, 2013, at 4:30 p.m. to review
the Imagine Hutchinson Downtown Plan.
Motion by Forcier, second by Czmowski, to set Council workshop for March 12, 2013, at 4:30 p.m. to
review the downtown plan. Motion carried unanimously.
Mr. Carter reminded the Council of the workshop scheduled for March 26, 2013, at 4:00 p.m. regarding the
pool.
Mr. Carter also noted that the City has received the outstanding financial reporting award.
Mayor Cook mentioned that the Parks and Trails Day at the Hill will be March 12, 2013.
Motion by Czmowski, second by Arndt, to set Parks and Trails Day at the Hill on March 12, 2013, as a
public meeting. Motion carried unanimously.
Mayor Cook spoke of the proposed animal ordinance that was discussed at the last Council meeting. Mayor
Cook noted that he and Council Member Forcier met with the animal shelter board of directors and held
discussions regarding the ordinance. Mayor Cook spoke of ways to use revenues from animal registration
fees, such as a dog park or spade /neuter programs. There was also a suggestion that perhaps animal
licensing should be done in vet clinics or at the animal shelter.
Council Member Czmowski noted that the comments he has received has been that the Council doesn't need
to set a limit of animals per household.
More research will be conducted on the proposed ordinance and will be brought forth at an upcoming
Council meeting.
14. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 7:10 p.m