01-02-2013 CCMMINUTES
HUTCHINSON CITY COUNCIL
SPECIAL ORGANIZATIONAL MEETING
WEDNESDAY, JANUARY 2,2013,9:00 A.M.
1. INSTALLATION OF NEWLY ELECTED CITY COUNCIL MEMBERS:
♦ MAYOR STEVEN W. COOK
♦ COUNCIL MEMBER GARY T. FORCIER
♦ COUNCIL MEMBER CHAD CZMOWSKI
2. CALL TO ORDER — 9:00 A.M.
3. CONSENT AGENDA
(a) RESOLUTIONS
1. RESOLUTION NO. 14089 — APPOINTING JEREMY CARTER AS CITY
ADMINISTRATOR FOR 2013
2. RESOLUTION NO. 14090 — DESIGNATING OFFICIAL NEWSPAPER AS
HUTCHINSON LEADER
3. RESOLUTION NO. 14091 — RESOLUTION DESIGNATING DEPOSITORIES OF CITY
FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS
4. RESOLUTION NO. 14092 — RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON,
MINNESOTA
(b) CONSIDERATION OF 2013 CITY CALENDAR
(c) APPOINTMENTS TO BOARDS /COMMISSIONS
- JEREMY CARTER TO SOLID WASTE COMMITTEE
- BETSY CZMOWSKI TO THE PARKS, RECREATION AND COMMUNITY
EDUCATION BOARD TO AUGUST 2015
(d) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 3(a)4 and 3(c) were pulled for separate discussion. Motion by Arndt, second by
Christensen, to approve consent agenda with the exception of the items noted above. Motion
carried unanimously.
Item 3(a)4 had further discussion. Jeremy Carter noted a revised Resolution had been distributed
that now includes the federal reserve collateral.
Motion by Arndt, second by Czmowski, to approve Item 3(a)4. Motion carried unanimously.
Item 3(c) was pulled for separate discussion. Council Member Czmowski noted that Betsy
Czmowski is his wife, therefore he would like to abstain from voting on the appointment of Betsy
to the Parks, Recreation, Community Education Board.
Motion by Christensen, second by Cook, with Czmowski abstaining, to approve Item 3(c).
Motion carried unanimously.
4. OLD BUSINESS
5. NEW BUSINESS
(a) SELECTION OF COUNCIL'S VICE PRESIDENT — Bill Arndt
Organizational Meeting Minutes — January 2, 2013
(b) DESIGNATION OF COUNCIL REPRESENTATIVES TO BOARDS & COMMISSIONS:
AIRPORT COMMISSION— Steve Cook
2. CREEKSIDE ADVISORY BOARD — Gary Forcier
3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) — Chad
Czmowski and Mary Christensen
4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Gary
Forcier
6. JOINT PLANNING BOARD — Bill Arndt
7. LIBRARY BOARD — Mary Christensen
5. MID - MINNESOTA COMMISSION — Bill Arndt
6. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD —Mary
Christensen
7. PLANNING COMMISSION — Bill Arndt
8. PUBLIC ARTS COMMISSION — Mary Christensen
9. TREE BOARD — Steve Cook
(c) DESIGNATION OF COUNCIL REPRESENTATIVES TO OTHER COMMITTEES:
1. HUTCHINSON DOWNTOWN ASSOCIATION — Chad Czmowski
2. FIRE RELIEF ASSOCIATION — Fire Chief Brad Emans, City Administrator Jeremy
Carter, Mayor Steve Cook
3. RESOURCE ALLOCATION COMMITTEE — Mary Christensen and Steve Cook
4. WAGE COMMITTEE — Chad Czmowski and Gary Forcier
5. CITY - SCHOOL DISTRICT JOINT PLANNING COMMITTEE — Chad Czmowski and
Steve Cook
6. RADIO BOARD — Steve Cook
7. SOLID WASTE COMMITTEE — Bill Arndt
Motion by Czmowski, second by Arndt, to ratify Mayor's appointments. Motion carried
unanimously.
(d) OVERVIEW OF OPEN MEETING LAW, CONFLICT OF INTEREST, AND DATA
PRACTICES — CITY ATTORNEY, MARC SEBORA
Marc Sebora, City Attorney, presented before the Council. Mr. Sebora first provided an overview
on the open meeting law. The key points Mr. Sebora made regarding the open meeting law
included the purpose of the law, the definition and types of meetings, and notice requirements.
Secondly, Mr. Sebora provided an overview on conflicts of interest for Council Members. These
key points include the ethical responsibility of board members, and various types of contract and
non - contract situations. Lastly, Mr. Sebora touched on data practices. Mr. Sebora explained that,
for the most part, governmental data is public data. There are times when data is private or
confidential and those data types are listed in the law. Mr. Sebora also spoke briefly about email
communication and the fact that that communication is public data.
Organizational Meeting Minutes — January 2, 2013
(e) CONSIDERATION FOR APPROVAL OF WATER TOWER EASEMENT AMENDMENT
WITH RIDGEWATER COLLEGE
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a water tower
is located off of Century Avenue on Ridgewater College property. Due to additional accessory
uses becoming more prevalent on water towers, such as telecommunications purposes, a revised
easement agreement has been developed. The proposed easement agreement allows the City to
continue to operate and maintain the Century Avenue water tower for water storage purposes. It
also clarifies that it can be used for third party and City telecommunication needs, such as the
Armer system. Another concern that is being addressed in the agreement is the establishment of a
clear list of the appropriate contacts when future modifications are done to the tower.
Motion by Arndt, second by Czmowski, to approve water tower easement amendment with
Ridgewater College. Motion carried unanimously.
(f) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR JANUARY
9, 2013, AT 3:00 P.M. TO DISCUSS THE "BICYCLE FRIENDLY COMMUNITY"
PROGRAM/DESIGNATION
Motion by Christensen, second by Arndt, to set Council workshop for January 9, 2013, at 3:00
p.m. at City Center to discuss the "Bicycle Friendly Community" program/designation. Motion
carried unanimously.
5. ADJOURNMENT
Motion by Arndt, second by Cook, to adjourn at 9:45 a.m. Motion carried unanimously.
ATTEST:
Steven W. Cook Jeremy J. Carter
Mayor City Administrator