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02-28-2012 CCMMINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 28, 2012 1. CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Chad Czmowski, and Eric Yost. Others present were Jeremy Carter, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Pastor Todd Harris, Oak Heights Covenant Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY The Council recognized the Girls Hockey Team that made it to the State Tournament for the fourth year. Council Member Christensen thanked Paul Nordin for his service to the Hutchinson Utilities Commission. 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF FEBRUARY 14, 2012 Motion by Arndt, second by Czmowski, to approve minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES - NONE (b) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2012 PAVEMENT MANAGEMENT PROGRAM PHASE I PROJECT — LETTING NO. 3, PROJECT NO. 12 -04 (c) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO BETTY JODZIO TO OPERATE HOT DOG AND BEVERAGE CART THROUGHOUT THE CITY OF HUTCHINSON (d) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO ADULT TRAINING AND HABILITATION CENTER ON JUNE 15, 2012, AT CROW RIVER GOLF CLUB (e) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO 3M CLUB ON MARCH 30, 2012 (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Christensen, second by Yost, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS — 6:00 P.M. (a) SOUTH PARK WATER TOWER REHABILITION PROJECT — LETTING NO. 6, PROJECT NO. 12 -07 Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the rehabilitation project CITY COUNCIL MINUTES FEBRUARY 28, 2012 of the South Park water tower will include exterior and interior coating removal/replacement, structural improvements, restoration and appurtenances. The project will be funded by City bonding and City water funds. Bids are proposed to be opened on April 11, 2012, with the bids being considered at the April 24, 2012, City Council meeting. The estimated project cost is $536,000. Council Member Christensen asked about the structure of the tower. Mr. Exner noted that the structure needs minor improvements, such as doors, manholes, etc. Mr. Exner noted that the project will take approximately nine weeks. Motion by Arndt, second by Yost, to close public hearing. Motion carried unanimously. Motion by Yost, second by Cook, to approve water tower rehabilitation project, approving Resolution Nos. 13968 and 13969. Motion carried unanimously. 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a) UPDATE ON REDISTRICTING Marc Sebora, City Attorney, presented before the Council. Mr. Sebora provided a background on redistricting. In Hutchinson's case, the Minnesota legislative districts have been revised with Hutchinson being split between Legislative District 18A and Legislative District 18B. According to state law, no voting precinct can be in two different legislative districts. Mr. Sebora provided a proposed revised voting precinct map which will move the boundary lines so that all of Precinct 1 will now be east of Hwy 15 which is the legislative district line. Precinct 2 and Precinct 3 are then being proposed to be revised to better equal out the population in each precinct. Mr. Sebora explained that the process staff intends to follow is to adopt the new precinct boundaries by ordinance and is proposing to hold a public hearing to address the new precinct lines. McLeodCounty, if necessary, will adjust their commissioner districts based on the City's new precinct boundaries. Bill Arndt suggested holding a meeting with the County Commissioners to review the new precinct lines. The mayor noted that a commissioner proposed to him that he, the commissioner, Marc Sebora and Mike Junge meet to review the lines. Motion by Arndt, second by Yost, to set public hearing for March 13, 2012, to review proposed precinct line adjustments. Motion carried unanimously. 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF SUPPORT FOR THE RIVERSONG FESTIVAL AND CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO HUTCHINSON CENTER FOR THE ARTS ON JULY 21 & 22, 2012, AT MASONIC WEST RIVER PARK John Rodeberg, Riversong Festival Steering Committee, presented before the Council. Mr. Rodeberg noted that this is the Festival's fourth year in holding the event. The request of the steering committee is essentially the same as last year. The support the committee is requesting of the City is dust control on Les Kouba Parkway and mosquito spraying, striping the parking area, two portable light towers after dark, preparation and cleaning up of the site, and use of gators or other equipment such as tables or chairs. Mr. Rodeberg also provided an overview of the artists scheduled and improvements that the committee is making to the permanent stage. Mr. Rodeberg noted that the committee is seeking a temporary intoxicating liquor license in place of a 3.2% malt liquor license like in years past. The main reasons for the change are due to lack of 3.2% product and the desire to bring in wines from local venues. 2 CITY COUNCIL MINUTES FEBRUARY 28, 2012 More mosquito control would be good. Motion by Czmowski, second by Christensen, to approve support for RiverSong Festival and issuing temporary liquor license. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF EQUALIZATION HEARING FOR APRIL 18, 2012, AT 4:30 P.M. AT HUTCHINSON CITY CENTER Mayor Cook noted that this hearing is held in conjunction with the County Assessor's Office and allows residents an opportunity to appeal their assessed values. Motion by Czmowski, second by Christensen, to approve setting board of equalization hearing for April 18, 2012, at 4:30 p.m. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items) (a) CITY OF HUTCHINSON ANNUAL NOXIOUS WEED CONTROL REPORT FOR 2011 (b) PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM DECEMBER 15, 2011 (c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM DECEMBER 20, 2011, AND JANUARY 17, 2012 (d) CITY OF HUTCHINSON FINANCIAL REPORT FOR JANUARY 2012 (e) CITY OF HUTCHINSON INVESTMENT REPORT FOR JANUARY 2012 (f) HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JANUARY 2012 13. MISCELLANEOUS Bill Arndt — Council Member Arndt noted that the Council should be provided regular updates from the various boards /commissions or subcommittees that are working on specific projects. These updates could be provided by the Council Member(s) that serve on the board /commission/sub - committee. Kent Exner — Mr. Exner noted that neighborhood meetings will be held March 1, 2012, beginning at 5:30 p.m. for improvement projects. Mr. Exner also noted that on March 21, 2012, a public meeting will be held at 5:30 p.m. to review the Transportation Plan as it relates to the comprehensive plan. A survey will be mailed out to residents in the March water bill along with a notice of the public meeting. Mr. Exner also reviewed the Hwy 7 box culvert project that is being spearheaded by Mn/DOT. The project is proposed to have an overlay of four inches of blacktop in 2013. Staff is having discussions with Mn/DOT and is looking for the same clearance height as the Luce Line Trail bridge. The road will need to be grade raised approximately three feet. Staff is requesting an incorporation of this improvement into Mn/DOT's project. The cost share between the City and Mn/DOT wilfneed to be determined. Mr. Exner asked for authorization to send this request to Mn/DOT's District 8 engineer. Motion by Arndt, second by Christensen, to approve authorization to send letter to Mn/DOT. Motion carried unanimously. Mayor Cook — Mayor Cook noted that Rep. Urdahl, who will now be representing Hutchinson due to the legislative district changes, is able to come and meet with the Council Members on a Tuesday evening following a Council meeting. City Administrator Carter will arrange this. CITY COUNCIL MINUTES FEBRUARY 28, 2012 Mayor Cook also noted that a proposed tax system reform is being considered at the legislature. Commissioner Frank is holding town hall meetings on this topic. From these town hall meetings, proposed changes would be considered for 2013. A town hall meeting may held in Hutchinson April on this topic. 14. ADJOURN Motion by Arndt, second by Cook, to adjourn at 6:45 p.m. Motion carried unanimously.