01-10-2012 CCMMINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 10, 2012
1. CALL TO ORDER — 5:30 P.M.
Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Chad
Czmowski, and Eric Yost. Others present were Jeremy Carter, City Administrator and Marc Sebora, City
Attorney.
2. INVOCATION — Rev. Randy Freund, Faith Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY
Council Member Christensen recognized Jim Popp on his recent retirement from the Fire Department after 27
years.
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF DECEMBER 27, 2011
Motion by Arndt, second by Cook, to approve the minutes as presented.
Mayor Cook asked that additional language be added to the tenKsolar discussion. Mayor Cook noted that
the Council had offered to hold a special meeting on Friday, December 30, 2011, to discuss the project and
before tenKsolar made a commitment to secure the federal grant, however, tenKsolar CEO, Joel Cannon,
noted that would not be necessary.
Motion by Arndt, second by Cook, to approve this additional language.
Motion carried unanimously.
(b) SPECIAL MEETING OF JANUARY 4, 2012
Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise
have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13956 - RESOLUTION APPOINTING CITY ADMINISTRATOR
2. RESOLUTION NO. 13957 - RESOLUTION DESIGNATING OFFICIAL NEWSPAPER
3. RESOLUTION NO. 13954 — DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN
COMMERCIAL BANKS AND INSTITUTIONS
4. RESOLUTION NO. 13955 — RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM
CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA
(b) SELECTION OF COUNCIL'S VICE PRESIDENT — BILL ARNDT
(c) DESIGNATION OF COUNCIL REPRESENTATIVES TO BOARDS & COMMISSIONS:
CITY COUNCIL MINUTES JANUARY 10, 2012
1. AIRPORT COMMISSION — Eric Yost
2. CREEKSIDE ADVISORY BOARD — Steve Cook
3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) — Chad
Czmowski and Mary Christensen
4. HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY (HRA) — Bill Arndt
5. JOINT PLANNING BOARD — Bill Arndt
6. LIBRARY BOARD — Mary Christensen
7. MID - MINNESOTA COMMISSION — Bill Arndt
8. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Mary
Christensen
9. PLANNING COMMISSION — Bill Arndt
10. PUBLIC ARTS COMMISSION— Mary Christensen
11. TREE BOARD — Steve Cook
12. HUTCHINSON SAFETY COUNCIL — Bill Arndt
(d) DESIGNATION OF COUNCIL REPRESENTATIVES TO OTHER COMMITTEES:
1. HUTCHINSON DOWNTOWN ASSOCIATION — Chad Czmowski
2. FIRE RELIEF ASSOCIATION — Jeremy Carter, Brad Emans, Steve Cook
3. RESOURCE ALLOCATION COMMITTEE — Chad Czmowski and Steve Cook
4. WAGE COMMITTEE — Chad Czmowski and Mary Christensen
5. CITY - SCHOOL DISTRICT JOINT PLANNING COMMITTEE — Chad Czmowski and
Steve Cook
6. RADIO BOARD — Steve Cook
7. SOLID WASTE COMMITTEE — Bill Arndt
(e) CONSIDERATION FOR APPROVAL OF 2012 CITY CALENDAR
(f) APPOINTMENTS TO BOARDS /COMMISSIONS
- ROGER VACEK TO PIONEERLAND LIBRARY BOARD
- GARY PLOTZ TO SOLID WASTE COMMITTEE
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CITY COUNCIL MINUTES JANUARY 10, 2012
- WARREN SCHUFT AND JUDY KLAWITTER TO SENIOR ADVISORY BOARD TO JANUARY
2015
Motion by Arndt, second by Christensen, to approve Items 7(a) — 7(f). Motion carried unanimously.
(g) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR DICK NAGY, WATER
SUPERINTENDENT, TO ATTEND THE AMERICAN WATER WORKS ASSOCIATION 2012
MEMBRANE TECHNOLOGY CONFERENCE & EXPOSITION FROM FEBRUARY 27 — MARCH 1,
2012, IN GLENDALE, ARIZONA
(h) CONSIDERATION FOR APPROVAL OF 2012 MOSQUITO CONTROL CONTRACT EXTENSION
WITH CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC.
(i) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO UPPER
MIDWEST ALLIS CHALMERS CLUB ON JULY 29, 2012, AT MCLEOD COUNTY FAIRGROUNDS
0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Czmowski, second by Yost, to approve Items 7(g) — 70). Motion carried unanimously.
8. PUBLIC HEARINGS — 6:00 P.M. - NONE
9. COMMUNICATIONS REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to cra t wise po icy. Always looking toward t e uture, not monitoring past)
10. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF TRANSFERRING FROM WATER, WASTEWATER,
STORMWATER, AIRPORT CONSTRUCTION TO 2011 IMPROVEMENT BOND CONSTRUCTION
FUND AND 2011 IMPROVEMENT BOND CONSTRUCTION FUND TO GENERAL FUND &
CAPITAL PROJECTS FUND FOR ENGINEERING AND ADMINISTRATION FEES — ADOPT
RESOLUTION NO. 13948
Jeremy Carter, City Administrator, noted that staff has reviewed the water and wastewater funds for cash
balance to determine if the transfers would be acceptable. Mr. Carter noted the funds are in good shape and
will be able to handle the transfer into the construction fund.
General discussion was held regarding the technology required with the systems at the water plant and the
current and future costs associated.
Motion by Yost, second by Czmowski, to approve Resolution No. 13948. Motion carried unanimously.
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF AUTHORIZING SALE OF CITY -OWNED PROPERTY TO
VET VISIONS, LLC— 256 AND 264 4TH AVENUE NW (WAIVE FIRST READING AND SET SECOND
READING AND ADOPTION OF ORDINANCE NO. 12 -0682 FOR JANUARY 24, 2012)
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter noted that staff had advertised
for bids on the city -owned parcel that runs along Hwy 7 West. Only one bid was received. It was in the
amount of $14,600 from the Animal Medical Center. The minimum bid required was $14,000.00.
Motion by Arndt, second by Christensen, to waive first reading and set second reading and adoption of
Ordinance No. 12 -0682 for January 24, 2012. Motion carried unanimously.
CITY COUNCIL MINUTES JANUARY 10, 2012
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items)
(a) LIQUOR HUTCH QUARTERLY REPORT FROM OCTOBER — DECEMBER 2011
(b) FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2011
(c) HUTCHINSON UTILITIES COMMISSION MINUTES FROM NOVEMBER 30,2011; DECEMBER 5,
2011; AND DECEMBER 15, 2011
(d) CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVEMBER 2011
(e) CITY OF HUTCHINSON INVESTMENT REPORT FOR NOVEMBER 2011
Mayor Cook asked if on the Liquor Hutch quarterly report that net profits be added. Jeremy Carter noted
that could be added to the quarterly report.
Jeremy Carter also mentioned that items are tracking as expected on the financial report. Severance
payments from 2011 have come out of budget departments if the department budget can remain whole. If
not, then those payouts will come out of the self - insurance fund.
13. MISCELLANEOUS
Mary Christensen — Council Member Christensen asked if the City is saving money in the street
department due to the lack of snowfall this year. Jeremy Carter noted that there is obviously a savings,
however it has not been quantified yet.
Bill Arndt — Council Member Arndt noted that there is a plaque outside of Burns Manor. He mentioned
that a new home should be found for that plaque since Burns Manor will be vacated this month and moving
into a new location. Council Member Arndt also mentioned, as he had before, that he would like a plaque
put together with all of the City of Hutchinson Council Members and Mayors of the past. McLeod County
and the City of Glencoe have something similar displayed and Council Member Arndt expressed that it is a
nice commemoration of the years of service provided by elected officials. This could be placed in City Hall.
Council Member Arndt also mentioned that Trailblazer Transit now has a Glencoe phone number since their
hub is located in Glencoe, which is long distance for Hutchinson residents. He was informed that
Trailblazer is working on instituting a local number for Hutchinson residents. He asked that staff research if
and when Trailblazer has a local number as he feels it is a duty that should be provided to Hutchinson
residents..
Kent Exner — Mr. Exner provided an update on the Hwy 15 /Airport Road roundabout project. McLeod
County has received funds for this project and the project will also be funded partially by Mn/DOT. The
City will fund drainage issues related to this project.
Mr. Exner also noted that the Hwy 15 water main lining project will be receiving two awards. One is from
the Minnesota Public Works Association and the other is from the City Engineers Association of Minnesota
for project of the year. These awards have been announced based on the collaborative /cooperative effort of
three cities coming together to bring in a new technology and address a specific need.
Mr. Exner also noted that McLeod County and the City of Hutchinson received an award for the
Washington /Adams project from the Concrete Paving Association of Minnesota.
Mayor Cook — Mayor Cook noted that he received question on traffic light sensors. He was informed that
the City of Chicago allows motorcycles and bicycles to make left hand turns on red light if traffic is clear
due to the light weight of their vehicles not triggering the sensors to turn the red light to green. Marc
Sebora, City Attorney, noted that that law is already in place in Minnesota for motorcycles.
Mayor Cook noted that Council and staff also need to be thinking of setting workshop dates to establish
prioritization lists and review Ends statements.
Mayor Cook also asked that staff consider adding an explanation of charges on the back of the
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water /sewer /garbage bill that is sent out to users.
14. ADJOURN
Motion by Arndt, second by Christensen, to adjourn at 6:15 p.m. Motion carried unanimously.
ATTEST:
Steven W. Cook Jeremy J. Carter
Mayor City Administrator