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10-18-2012 APM+HUTCHINSON AIRPORT COMMISSION October 18, 2012 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Doug McGraw, Dick Freeman, Joel Schwarze, Juli Neubarth, Members absent: Ross Peterson, Eric Yost (Council Representative) Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Kevin Carlson, Bolton & Menk Meeting called to order at 5:34 p.m. There was a quorum of members present. 1. Approve September 20, 2012 Airport Commission Minutes Motion made by Neubarth, second by Schwarze to approve minutes. Unanimous approval 2. Airport Commission Juli Neubarth (to 09/13, first fiill -teen) Doug McGraw (to 09/14, second fiill -tenn) Joel Schwarze (to 09/15, first fiill -teen) Ross Peterson (to 09/16, first fiill -teen) Dick Freeman (to 09/17, second fiill -teen) Eric Yost (Council representative) Olson reported that he had attended the Planning Commission meeting last Tuesday. The Planning Commission's recommendation was to petition the City Council to modify City Code §31.28, eliminating reference to one member being a Planning Commission member. They identified that significant coordination among staff is required for any project initiated by the Airport. The project would eventually include the Planning Commission. The Joint Planning Commission would also review the project if properties outside the City limits were affected by the project. Airport Commission concurred with the recommendation and directed staff to prepare a proposal to the City Council eliminating language in City Code §31.28 referring to one member being a Planning Commission member. 3. Hansars See attached hangar map. Two additional open hangars were rented since the last meeting 4. Operational Issues (Open Proiects) CIP review. Kevin Carlson, Bolton & Menk, presented to the Commission relative to the Airport's draft Capital Improvement Plan (CIP). Carlson and Olson met with FAA and MnDOT Aeronautics representatives last week to discuss the CIP. Based on discussions at that meeting, obstruction removal was the top priority, followed closely behind by updating the Airport Master Plan. The current Airport Master Plan is 20 years old, and needs to be updated. An up -to -date Airport Master Plan is used to address project justification, timing and to provide general guidance for planning future capital projects. 2013 Obstruction removals Airport Master Plan update 2014 • Preliminary and final design — Pavement repair • Pavement repair— Crack repair, sealing • Apron /taxilane construction (hangar development area) 2015 • Airfield lighting upgrades (LED) • Prelim /final design — Pavement rehab • Pavement rehabilitation — Overlay • Safety area grading improvements • T- hangar construction (MN loan fund) 2016 • Utilities extensions and services (Water, Sewer) • Environmental assessment — Xwind 2017 • Land acquisition —Xwind 2018 • Snow Equipment building • Prelim /final design — Rwy 8 -26 2019 • Construct Rwy 8 -26 5. Other Discussions/ New Business a) LED lighting —LED ramp lighting was installed. 8 lights changed from 400 W ea. to 100W ea. b) Other items a. Ag lease — Most advantageous bid received was from Wright Farms (Paul & Heather Wright) for land on west side of runway and grassland for baling. Staff will prepare lease documents for approval by the City Council. Preparatory work will begin this fall, in anticipation of next spring's planting season. i. The fields will be deep -tilled this fall. An initial crop of either wheat or soybeans will be considered. After harvest, they plan to plan tillage radishes to draw nutrients up from the soils. Then they will follow up with a hay crop. ii. Their proposal also included a bonus for the rent if commodities prices exceed a standard developed each fall. This provision will allow the City, as the land owner, to share in the good times, if commodities prices are high. This provision will be included in their agreement. b. Mosquito Control of Iowa Open House is scheduled for Tuesday, November 6, 2012. At 6:30, a motion to adjourn was made by Schwarze, second by Freeman. Unanimous approval. NEXT MEETING: Regularly scheduled meeting: 11/15/2012.