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04-19-2012 APM+HUTCHINSON AIRPORT COMMISSION April 19, 2012 5:30 p.m. Airport Arrival/Departure Building Minutes Members present: Doug McGraw, Dick Freeman, Juli Neuharth, Eric Yost, Ross Peterson Members absent: Joel Schwarze Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Kevin Carlson, Bolton -Meek; Chuck Brill; R.J. & Marilyn Tesch Meeting called to order at 5:30 p.m. There was a quorum of members present. 1. Approve March 15, 2012 Airport Commission Minutes Motion made by Freeman, second by Yost to approve minutes. Unanimous approval 2. Airport Commission Dick Freeman (to 09/12, first full -teen) Juli Neubarth (to 09/13, first full -teen) Doug McGraw (to 09/14, second full -teen) Joel Schwarze (to 09/15, first full -teen) Ross Peterson (to 09/16, first full -teen) Eric Yost (Council representative) For ineeting schedules & interest forms for serving on the Airport Commission, see www.ci.hutchinson.mn.us 3. Hansars Commissioners were provided an updated hangar map. Hangar #2 -6 will be coming available. 4. Operational Issues (Open Proiects) a) Airport Consultant a. Kevin Carlson of Bolton & Menk met with the Commission to introduce himself, and to highlight services provided by Bolton & Menk. A good discussion was held regarding potential issues for the Airport. The next project, assuming all airside needs are met, is to proceed with apron expansion to the north to provide for future private and public hangar construction. b. City Attorney is reviewing Bolton & Menk's Master Agreement for Airport Planning, Engineering & Construction Services. This agreement will be in place so future work will be done using work orders. This agreement is scheduled to be approved by the City Council on Tuesday April 24. b) 2011 AIP —Crack Repair Project— Update a. Final reports are being prepared and should be completed by the end of April. There are two outstanding invoices totaling $1,450 that will be paid with the final report. c) 2012 AIP — Tractor Replacement — Update a. All project forms have been filed with Mn/DOT Aeronautics, who will forward them to the FAA. b. The transaction will include: i. Bi- directional agricultural tractor with mower, snowplow, and snow blower ii. The Airport's existing tractor and wheel loader will be traded in to reduce the number of pieces of equipment from two to one, which will result in lower operating costs. iii. c. Project cost information. i. Tractor: $146,402, less discount of $39,529, plus $1,676 in tax, less trade of existing equipment of $82,500 = $26,049; Snowplow = $22,115; Snow blower = $13,448; Rotary cutter = $20,553; Total = $82,164 ii. FAA 90% = $55450; MnDOT = $13,702; City = $13,012; Total = $82,164 5. Other Discussions/ New Business a) R.J. & Marilyn Tesch a. R.J. & Marilyn Tesch presented before the Commission, request permission to graze horses on airport property. Horses will be brought into the barn each night. From time to time, the grazing area will be adjusted to ensure good grass growth. Olson will work with the Tesch's on an agreement. Tesch's were reminded that a portion of their permanent fence is on Airport property. When improvements are made to permanent fencing in the future, the fence will be moved off airport property. b) LED lighting a. Update from Olson (Lighting House USA) i. Olson reported that he had met with vendor. They have light engines that will fit in existing fixtures. Their price quotation, including runway /taxiway lighting was $18,597 + tax. Discussion proceeded regarding which fixtures to start with. Fixtures for roadway /parking lot lighting, apron lighting, and wall pack lights were discussed as priorities. c) HEMS traffic patterns. a. Life Link III/Air Methods representatives were unable to attend and will be invited to a forthcoming meeting. d) Request to purchase field stone a. Judith Brewster 587 -0728 requested to purchase field stone. The Commission recommended staff charge $20 /ton, excluding delivery. e) Other items: a. Discussion was held regarding airport needs relating to the future construction of the ADM - Benson Quinn & United Farmers Coop grain terminal in Brownton. This activity may affect future needs at the airport, particularly relating to light jet traffic. At 7:05, a motion to adjourn was made by Freeman, second by Neubarth. Unanimous approval. NEXT MEETING: Regularly scheduled meeting: 05/17/2012.