04-23-2012 LIBMHutchinson Public Library Board Minutes
Monday, April 23, 2012
Present: Guy Stone, Dianne Wanzek, Jon Ross, Roger Vacek, Mary Christensen, Stacey Nass and Mary
Henke, Ex-Officio.
Excused: Abby Dahlquist
Guy Stone called the meeting to order. Minutes from the last meeting were reviewed and approved.
Old Business:
Pioneerland Library System Board Meeting - Roger related information from the Pioneerland Library
System Board Meeting that took place on April 19th. Refer to the meeting minutes that Roger shared
with the committee. Roger also distributed copies of an MLA Library Conference Presentation by Lenore
Johnson, Chair, North Country Library Cooperative Board. See Handout.
Doug Ohman, Libraries of Minnesota Program — Feedback was very positive. 58 people were in
attendance for the presentation. Board members agreed that the program was excellent. Friends of
the Library paid $339.42 to Doug Ohman.
Happy Days Are Here Again —This program will be presented in the Library Square Park on Monday,
June 18th at 7:00 pm. Board members should be there by 6:30 to help with the setup. The estimated
turnout for this event is somewhere between 200-300 people depending on the weather.
Advertising —MN History Center has a publicity packet that Mary will use. There will be a news release,
newsletters, the electronic billboard on 15 and 7 will be used, Music in the Parkwill publicize,
Hutchinson Chamber will have ads, Jon Ross was asked to do a radio ad, flyers will be distributed about
3-4 week prior to the program, and Kay Johnson will write a story about the program for the Hutchinson
Leader.
Planning — Mary Christensen and Mary Henke will meet with Joyce Beytien, Friends of the Library
President, to discuss planning and organization of the event.
Fundraising -- Pies (donated by board members and Friends of the Library) and ice cream will be sold. it
was discussed that we could also sell root beer floats, cookies, brownies, etc. Money from food sales
will go to the library.
We also discussed the idea of having a "Friends of the Library" used book sale during the Happy Days
Are Here Again program.
Evaluations — As this is a Legacy Funded program, we will need to have evaluations completed.
Evaluations will be handed out during the intermission. Roger will ask Citizen's Bank for pens to use for
the evaluations. He will also request cups and napkins from Citizen's Bank.
Emcee —Jon Ross was asked to Emcee this event. He will introduce the performer and program and also
be responsible for telling the audience about the evaluations.
Supplies —We will need plastic gloves for the servers to wear and forks for the pie. (Spoons and straws
too if we serve root beer floats?)
wj)
Bookmarks — it was suggested that bookmarks with information about the library be handed out or
made available to people attending this event.
Country Kitchen Fundraiser —This event took place on Monday, April 6"'. $190.00 was raised + $9.00 in
the donation jar. Money raised will be used to purchase ebooks.
Bev Wangerin Retirement — Mary will contact Doug 4hman about getting a signed copy of Libraries of
Minnesota. Harps in the Wind and Singing Yankees books about the Hutchinson brothers were also
discussed as gift ideas.
New Business:
2013 Budget— In recent years the budget has remained flat. Mary is asking for a 3% budget increase for
2013.
Pioneerland Snapshot of Services — Roger distributed this information. See handout.
New Copier —The library has recently purchased a new Ricoh copier at a cost of $5800.00. The library
has a service contract for parts and repairs which will be cheaper for the new copier than for the 12 year
old copier it replaces. Color copies now cost $.50 and black and white copies cost $.15.
Library Video— Mary Henke shared information with the board members about a video that library
employee, Maria Jacobs, created. Maria won a teen video competition for her video. For a prize, she
received $250 and a $1000 scholarship and the library was given $150.
There will be no May meeting unless Mary decides to call a special meeting to plan the Happy Days Are
Here Again event. The next meeting: is scheduled for Monday, June 25`x' at 4:30 pm.
Roger moved that the meeting adjourn and Jon seconded the motion. Meeting adjourned.
Submitted by Stacey Nass