12-15-2011 PLIBMPIONEERLAND LIBRARY SYSTEM
EXECUTIVE /FINANCE COMMITTEE MINUTES — DRAFT
December 15, 2011, 6:00 p.m.
Willmar Public Library Multi- purpose Room
The meeting was called to order at 6:05 p.m. by Chair Amy Wilde.
Present: were board members Denis Anderson, Ron Antony, Graylen Carlson, Jeff Lopez, Brent
Olson, Paul Setzepfandt, Bev Wangerin, and Amy Wilde.
Admin Staff: Laurie Ortega, Mark Ranum, Kathy Baumgartner (recording secretary).
Guests: Dave Lauritsen, Montevideo and Milan head librarian; Cindy Hendrickx, Appleton head
librarian; Brad Lueders, PLS board member; Roger Vacek, PLS board member.
Absent: Barbara Hoyhtya, Harlan Madsen, and Barbara Nelson.
A quorum was announced.
Agenda was approved as amended with information presented re: state auditor meeting.
Motion by Wangerin, seconded by Setzepfandt — motion passed.
November 17, 2011 Executive /Finance Committee Minutes were approved with amendment on
a motion by Lopez, seconded by Antony.
COMMITTEE REPORTS:
Finance Committee: (D. Anderson)
A. November 2011 Financial Report was approved on a motion by Olson, seconded by
Carlson.
B. Bills and check registers were approved on a motion by Setzepfandt, seconded by Wilde.
C. The Kandiyohi Law Library contract for 2012 was approved on a motion by Antony,
seconded by Olson.
D. The Clarkfield Service contract was approved on a motion by Lopez, seconded by
Setzepfandt.
E. 2012 budgets from head librarians are due January 1 so Administration can submit to
Board at January meeting. According to Ranum and Ortega there could be some minor
adjustments.
Personnel Committee:
New employees Peder Erickson, Donna Jipson, Linda Pace and Shirley Evans were all accepted
on a motion by Antony, seconded by Carlson.
OLD BUSINESS: None
NEW BUSINESS:
January 2012 Board Meeting /Award Night: On a motion by Olsen, seconded by Anderson, the
committee approved a request for an Awards Social and Reception at the January 19, 2012 board
meeting. We will honor retiring board members, retired employees and tenured employees with a
coffee and cake reception and presentation of tenure pins and retirement gifts. Setzepfandt
requests a special cupcake with a candle on top. Tentative schedule is 6 p.m. Finance Committee
meeting, 6:30 p.m. Social time, 6:45 p.m. Recognition Ceremony, 7 p.m. Board Meeting. Kathy
Baumgartner and Laurie Ortega will make the arrangements.
OTHER:
On December 14, 2011 Amy Wilde and Mark Ranum were invited to present information regarding
funding, MOE, and Minimum Level of Support issues to the State Auditor and Council on
Collaborative Government. Wilde & Ranum stated the meeting went well, with the attendees
asking many questions regarding the use of libraries in today's economy. They were very
receptive to Ranum and Wilde's presentation on library funding and the disparity between local and
state efforts over the years. The hope is that meetings like this will result in continued dialog
between cities /counties and the state regarding equitable library funding.
The meeting was adjourned at 7:45 p.m. on a motion by Setzepfandt and seconded by Carlson.
Recording Secretary, Kathy Baumgartner
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