09-22-2011 PLIBMPIONEERLAND LIBRARY SYSTEM
EXECUTIVE/FINANCE COMMITTEE MINUTES — DRAFT
September 22, 2011, 6:00 p.m.
Willmar Public Library Multi-purpose Room
The meeting was called to order at 6:02 p.m. by Chair Amy Wilde.
Present: were board members: Ron Antony, Jeff Lopez, Paul Setzepfandt, Bev Wangerin,
Barbara Nelson, and Amy Wilde.
Admin Staff: Laurie Ortega, Mark Ranum, Kathy Baumgartner (recording secretary).
Guests: Karen Rothers, head librarian Clara City; Gloria Sims, head librarian Maynard; Mary
Henke, head librarian Hutchinson/interim head librarian Winsted; Lisa Ebert, Winsted Library;
June White, Winsted; Julie Guggemos, Winsted and PLS board member; Julie Halvorson,
Winsted.
Absent: Denis Anderson, Graylen Carlson, Barbara Hoyhtya, Harlan Madsen, Brent Olson
On a motion by Wangerin and seconded by Setzepfandt the agenda was approved as
presented.
August 18, 2011, minutes were approved on a motion by Lopez, seconded by Antony.
Introductions were made of Committee members and guests.
COMMITTEE REPORTS:
Finance Committee: (Wangerin in the absence of Anderson)
We are at the proper percentage of expenditures. There is nothing unusual in any of our items.
The August Finance Report was approved on a motion by Nelson, seconded by Setzepfandt.
Bills and Check Registers were approved on a motion by Antony, seconded by Nelson.
Personnel Committee:
On a motion by Wangerin, seconded by Lopez the following new hires are approved:
Carol Keohler, Assistant 1, Hutchinson
Shelby Studanski, Assistant 1, Willmar
Sharon Koenen, Assistant 11, and Debra Meyer, Assistant 11, Clara City
Linda Heinrich, Assistant 11, Dawson
Vanessa Meyer, Special Project Coordinator/Assistant 11, Ortonville
NEW BUSINESS:
FY 2011 Legacy Funding Final Report: Ortega has prepared the final report and requests action
to sign and submit. Approved on a motion by Nelson and seconded by Antony.
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FY 2012 Legacy Application: Request for $110,682 was approved for signature and submission
on a motion by Setzepfandt, seconded by Wangerin,
2011 Report of Results Accomplished: PLS met all five Minnesota Rules requirements. Request
to submit this annual report was approved on a motion by Nelson, seconded by Lopez.
RLBSS Funding: PLS will receive $494,391, which is an increase of $19,683 over 2011.
Information only, no action needed.
Winsted Request for Reconsideration of Combined Librarian: Following discussion with
Winsted guests and board members, the decision to move ahead with combining the Winsted
Head Librarian position was made. On a motion by Lopez, seconded by Setzepfandt (with
Wangerin abstaining) the following recommendations were approved: (Four yes votes, Antony
opposed)
• PLS Executive/Finance committee denies Winsted's appeal and implements sharing the
head librarian according to PLS strategic plans
• PLS, Executive/Finance committee directs the Director/Assistant Director to work with
the Winsted city council on providing additional funding to expand the role of the
library/library staff in the community.
Interim Director and Assistant Director Reports: see attached
OTHER:
Wilde stated that she thought we would be quite efficient with our Legacy funds in 2012 since
we are more experienced. We should get very good results with less money.
The Ad Hoc Committee on Administrative Structure will meet in early November for evaluation
of the director/assistant director situation to date. The model may need to be adjusted. Mark
and Laurie will submit assessments. Wilde reminded the committee that the PLS Board did take
previous action approving Ortega to hire administrative assistant of other help as needed.
PLS IT Specialist Jeff Linn resigned, effective September 21. Notices to fill the position have
been posted. PLS Admin will keep the board informed as to the progress in filling this
important position.
FUTURE MEETING DATES: PLS full board will meet on Thursday, October 20, 2011, 7:00 p.m. in
the Willmar Public Library Multi-purpose room. Finance Committee will meet at 6:00 p.m.
Meeting was adjourned at 7:10 p.m.
Recording Secretary, Kathy Baumgartner