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05-18-2010 PCMMINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 18, 2010 Hutchinson City Council Chambers 1.CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman John Lofdahl at 5:30 p.m. with the following members present: Chris Kovacic, Christie Rock, Jim Fahey, Chad Czmowski, Dean Kirchoff , Dave Johnston and Chairman Lofdahl. Absent: None Also present: Gary Plotz, City Administrator, Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2.PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated April 20, 2010 Mr. Kovacic moved to approve the consent agenda as submitted. Seconded by Mr. Johnston. The consent agenda was approved unanimously with the change in the minutes noting Vice Chairman Kovicic opened the public hearings in Chairman Lofdahl’s absence. 4.PUBLIC HEARINGS a) VARIANCE TO ALLOW REDUCTION IN PARKING STALL LENGTH AND SITE PLAN REVIEW REQUESTED BY JOE FREDRICK, BUFFALO WILD WINGS, TO DEVELOP A BUFFALO WILD WINGS GRILL AND BAR TO BE LOCATED IN LOT 1, BLOCK 1, HUTCHINSON MALL PLAT 3. Chairman Lofdahl opened the hearing at 5:31 p.m. with the reading of publication #7811 as published in the Hutchinson Leader on May 6, 2010. Mr. Plotz commented on the site plan review. He noted that a one stop shop for Buffalo Wild th Wings was held on April 29. The projected start construction date is the middle of June this year with an opening date of October, 2010. It was determined at the one stop shop that the parking stall length requirement will not be met and the applicant requested a variance to reduce parking stall length from 20 feet to 18 feet. He reported the applicant notes the unique circumstance of the lot as “With the existing roads on the north and east sides of lot and the easement on the southwest corner, they are unable to move the building to accommodated 20 foot parking stall length.” The undue hardship stated as “The diagonal shape of the easement restricts use of the property. This area is unique because of existing street and easement.” Mr. Plotz explained that the proposed improvements appear to meet zoning ordinance requirements. Staff recommends approval of the site plan subject to the following findings and recommended conditions: 1. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness. The characteristics of the property were not created by the applicant and the proposed parking configuration would not alter the character of the locality and undue hardship of the shape of the easement restricts use of the property. 2. The proposed building and site improvements would comply with the standards of the C-4 district and the zoning ordinance, subject to the conditions stated. 3. Site must be to 6” of grade for electrical and natural gas installation. Minutes Planning Commission – May 18, 2010 Page 2 4. Address City Engineer’s comments on the May 10, 2010, memo. Protection of the fire hydrant. 5. All signage shall meet ordinance requirements. Sign permits are required prior to installation of the signage. 6. A SAC/WAC fee which will be determined by the number of fixture units and based on use and size per sq. ft. and a parkland contribution fee of $1,247.00 will be due at the time of building permit. 7. Exterior lighting must be indirect and shall not cause glare to adjacent properties. 8. Exterior refuse collection area must be fully screened. Discussion followed on item number 4 of the Engineer’s memo regarding traffic control. The consensus of the Commissioners is the item should also state “subject to approval of the City Engineer”. Mr. Fahey made a motion to close the hearing. Seconded by Mr. Kovacic, the hearing closed at 5:42 p.m. Mr. Kovacic made a motion to recommend approval of the request with staff recommendations and modification to #4 of the Engineer’s memo. Seconded by Mr. Fahey, the motion carried unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held May 25, 2010 in the Council Chambers at 5:30 p.m. b) PRELIMINARY AND FINAL PLAT OF “SITZ SUBDIVISION” TO PLAT THE SHERWOOD STREET S.E. RIGHT OF WAY ALONG THE EASTERLY EDGE OF THE PROPERTY LOCATED EAST OF MENARDS. Chairman Lofdahl opened the hearing at 5:43 p.m. with the reading of publication #7811 as published in the Hutchinson Leader on May 6, 2010. Mr. Plotz explained the location of the property and the configuration of the street. He commented on the request to plat a 36.8 acre property owned by Hazel Sitz. He explained the annexation was approved by City Council on April 27, 2010. The Ordinance of annexation was be mailed to the Minnesota Office of Administrative Hearings for their approval May 19, 2010. The plat will allow platting of the Sherwood Street S.E. right of way. At this time, there are no plans for development of Outlot A. He reported the request to plat is for the purpose of extending Sherwood Street S.E. to the north through the Sitz property. Staff recommends approval of the plat with the following recommendations and findings: 1. The final plat shall be recorded at the McLeod County Recorder’s Office within 270 days of approval Discussion followed on the existing street right of way and the intent to vacate. Mr. Exner explained the procedure to vacate the existing county right of way. He stated the driveway for Lot 6, of the Breezy Meadows plat will be off the new Sherwood street. Mr. Kirchoff made a motion to close the hearing. Seconded by Ms. Rock the hearing closed at 5:47 p.m. Mr. Kirchoff made a motion to recommend approval of the request with staff recommendations. Seconded by Ms. Rock, the motion carried unanimously. Chairman Lofdahl stated this item will be placed on the City Council consent agenda at their meeting held May 25, 2010 in the Council Chambers at 5:30 p.m. Minutes Planning Commission – May 18, 2010 Page 3 c) PRELIMINARY AND FINAL PLAT OF “SOUTHWIND FOURTH ADDITION” TO CONTINUE THE SHERWOOD STREET S.E. RIGHT OF WAY CONNECTION. Chairman Lofdahl opened the hearing at 5;48 p.m. with the reading of publication #7811 as published in the Hutchinson Leader on May 6, 2010. Mr. Plotz stated the property to be platted is a portion of Outlot A, Southwind Second Addition. The new plat would provide street right of way to connect Sherwood Street S.E. between the Sitz Subdivision plat and the Southwind plat. The request to plat is for the purpose of providing street right of way to connect Sherwood Street S.E. between the Sitz Subdivision plat and the Southwind plat. Staff recommends approval of the plat with the following recommendation and finding: 1. The final plat shall be recorded at the McLeod County Recorder’s Office within 270 days of approval Mr. Fahey made a motion to close the hearing. Seconded by Ms. Rock the hearing closed at 5:49 p.m. Mr. Johnston made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Fahey, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held May 25, 2010 in the Council Chambers at 5:30 p.m. 5.NEW BUSINESS a) SITE PLAN REVIEW REQUESTED BY LEAH BERLIN, KWIK TRIP INC., TO DEVELOP A CONVENIENCE STORE WITH CAR WASH ON PROPERTY LOCATED ON LOT 1, BLOCK 1, MONTREAL PLACE. Mr. Plotz explained the location of the property and commented on the one stop shop that was held with representatives of Kwik Trip Inc. on April 28, 2010. They indicated a start construction date of Spring, 2011. The development is a convenience store/carwash with 3 grades of gasoline. There was discussion on the on-site traffic flow and the construction of Montreal Street. The City has completed their part of the Montreal Street construction. The property owner is responsible for completion of the street. The proposed improvements appear to meet zoning ordinance requirements. Staff recommends approval of the site plan subject to the following findings and recommendations:: 1. The proposed building and site improvements would comply with the standards of the C-2 district and the zoning ordinance sections for automotive service station standards and car wash standards, subject to the conditions stated. 2. Site must be to 6” of grade for electrical and natural gas installation. 3. Address City Engineer’s comments on the May 10, 2010, memo along with the SWPPP review checklist with comments from the City Environmentalist. (Attached) 4. All signage shall meet ordinance requirements. Sign ordinance language is being amended to include moving message type signs. Sign permits are required prior to installation of the signage. 5. A SAC/WAC fee which will be determined by the number of fixture units and based on use and size per sq. ft. and a parkland contribution fee of $2236.00 will be due at the time of building permit. 6. Exterior lighting must be indirect and shall not cause glare to adjacent properties. 7. Exterior refuse collection area must be fully screened. Minutes Planning Commission – May 18, 2010 Page 4 Mr. Czmowski made a motion to recommend approval of the site plan with staff recommendations and findings. Seconded by Ms. Rock the motion carried unanimously and will be placed on the City Council consent agenda at their meeting to be held May 25, 2010 at 5:30 p.m. in the Council Chambers. 6. OLD BUSINESS NONE 7.COMMUNICATION FROM STAFF Mr. Plotz prefaced the need to change the shoreland ordinance. Atty. Sebora explained the informational piece on changes to the ordinance. He commented on the procedure to amend the ordinance with a 10 day waiting period to go the DNR for comment. The City Council will decide on the revisions to the ordinance. Some of the changes would include: defining impervious surface, defining what is to be use in determining the coverage of lots, variance requirements and building height allowed in the shoreland district Mr. Plotz introduced the new planner Dan Jochum. Mr. Jochum commented on his experience in planning. 8.ADJOURNMENT There being no further business the meeting adjourned at 6:15 p.m. with a motion by Mr. Czmowski, second by Mr. Kirchoff. 9.WORKSHOP ON VARIANCES BY JED BURKETT, LMC