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09-16-2008 PCM MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, September 16, 2008 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with the following members present: Chris Kovacic, Christie Rock, John Lofdahl, Jim Haugen, Mike Flaata, Farid Currimbhoy and Chairman Otteson. Absent: Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated August 19, 2008 Ms. Rock moved to approve the consent agenda as submitted. Seconded by Mr. Kovacic. The consent agenda was approved unanimously. 4. PUBLIC HEARINGS a) PRELIMINARY AND FINAL PLAT OF COUNTY FAIR MARKETPLACE TH 5 ADDITION AND SITE PLAN TO CONSTRUCT A BEST BUY STORE AT 1350 HWY 15 SOUTH Chairman Otteson opened the hearing at 5:38 p.m. with the reading of publication #7715 as published in the Hutchinson Leader on September 4, 2008. Ms. Bowers stated, for the record, that she needs to disclose that her husband is an employee of the Best Buy corporate office; however he is not involved in real estate or new store development, and would not have any financial gain from the store. Ms. Bowers commented on the request for a preliminary and final plat to th create a one lot plat for County Fair Marketplace 5 Addition. She rdth explained the plat would combine the County Fair Marketplace 3 and 4 Additions. There is also a site plan review for the development of a 25,343 sq. ft. Best Buy store on the new plat. The store will be constructed between the former Office Max and Cub Foods buildings. She stated the parking and utilities for this lot were sized and constructed for development on this site and were installed per the plans approved in 1998. She explained the unusual lot arrangement because of the shared parking with other stores. This is a permitted use in C4 district. The lot is Minutes Planning Commission Î September 16, 2008 Page 2 a two acre site. She explained that one lot is abstract and one lot torrens. Ryan Company is working with the attorneys to de-torrens the one lot. Staff noted that two minor corrections to the plat have been made in response to MNDOT comments. Ms. Bowers informed the commission of the one stop shop held on Sept. 2, 2008. She commented on the site plan drawing and explained the additional parking in the back of the building for a car audio shop in the rear of the store. They will continue the sidewalk to match the existing sidewalk. The building will match the standard Best Buy standards and the existing stores. They have met staff requirements and details. She commented on the staff recommendations as follows: 1. The proposed building and site improvements would comply with the standards of the C-4 district and the Zoning Ordinance. 2. A certified property survey showing the building elevations is required at the time of building permit. 3. The final plat shall be recorded after the property designation change process is completed to meet McLeod County requirements. 4. SAC and WAC fees will be calculated upon building plan submittal and due at the time of building permit issuance. 5. All signage shall meet the requirements of the C-4 district. Sign permits are required prior to installation of the signage. 6. Exterior lighting must be shielded and shall not cause glare to adjacent properties. 7. As-built utility plans shall be submitted to the City after . construction st Ryan Companies desire to submit the building plans for October 1 construction. Mark Kampmeyer and Dan Bowar, were present from the Ryan Company. The Commission asked if Best Buy would own the building. The applicant responded that Ryan Companies would be the owner with a long term lease to Best Buy. The Commission also discussed the adjacent vacant buildings. Ryan Co. does not own these properties, however they stated that Best Buy looked into the existing buildings. It was determined that it was not as cost effective to retrofit the existing buildings to meet their building standards and they wanted a more energy efficient building. The applicant noted they will be incorporating environmental design features and identifying parking spaces for high fuel efficiency vehicles. Also discussed was the building design and signage. Mr. Currimbhoy made a motion to close the hearing. Seconded by Ms. Rock, the hearing closed at 5:55 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations. Seconded by Mr.Lofdahl, the motion carried unanimously. Chairman Minutes Planning Commission Î September 16, 2008 Page 3 Otteson stated this item will be placed on the City Council consent agenda at their meeting held September 23, 2008, in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS 6. OLD BUSINESS a) CONDITIONAL USE PERMIT REQUESTED BY RANDY THODE, APPLICANT, TO ALLOW OUTDOOR DISPLAY OF FISH HOUSES IN THE FRONT YARD LOCATED AT 327 HWY 7 EAST IN THE I-1 (LIGHT TH INDUSTRIAL DISTRICT) (TABLED FROM THE AUGUST 19 MEETING) Ms. Bowers commented on the request by Randy Thode for a conditional use permit to allow outdoor sales display of fish houses in the front yard at 327 Hwy 7 E. The property is zoned Light Industrial and outdoor display requires a conditional use permit. There is adjacent residentially zoned property to the east, commercial to the south and industrial to the north and west. The adjacent property to the west is a residential home, however is zoned I-1 (Light Industrial). Ms. Bowers explained the Planning Commission held a public hearing and considered the request at their August 19, 2008, meeting. There was an adjacent property owner who spoke at the August meeting and indicated she has no objection to the request for fish house sales. She does have concerns with any parking on her grass or placing snow on her yard. The request was tabled to the September 16, 2008, Planning Commission meeting to allow the applicant time to obtain a current survey and address some of the concerns raised at the August meeting. At the September meeting, the applicant presented additional information and noted the maximum number of ice houses would be 7, as shown on the survey. He will reduce the hours of operation to noon to 5 pm, would not remove any trees, and would not add any exterior lights. Ms. Bowers reminded the Commissioners that the ordinance addresses lighting regulations. Mr. Thode also indicated the 5 parking spaces for customers on the survey. The Commission also discussed the existing signage. Mr. Thode stated he would remove the existing sign and install a small sign. Mr. Thode, explained the survey represents the larger houses. He stated there may be smaller houses placed in the front yard. Mr. Flaata made a motion to recommend approval of the request with staff recommendations adding 7 fish houses to recommendation number 1. Seconded by Ms. Rock, the motion carried unanimously. Chairman Otteson stated this item will be placed on the City Council consent agenda at their meeting held September 23, 2008, in the Council Chambers at 5:30 p.m. 7. COMMUNICATION FROM STAFF Minutes Planning Commission Î September 16, 2008 Page 4 th Mr. Flaata commented on the Charter School students crossing 5 Avenue S.E. where there is no crosswalk to go to the park. Discussion th followed on the safety of the children and the possible areas to cross 5 Avenue S.E. Ms. Bowers commented on her conversation with the Police Chief regarding this matter. She stated the Police Chief explained the police department can not require them to use the cross walk. Discussion followed on the Planning CommissionÓs concerns at the time of the request for a conditional use permit. Ms Bowers reported the Police Chief would like to work with the school regarding using the crosswalk at the 3M entrance. She will contact the Police Chief to move forward with contacting the school. Chris Kovacic will be attending the MN APA conference in Duluth. Christie Rock and Rebecca Bowers will also be attending. 8. ADJOURNMENT There being no further business the meeting adjourned at 6:10 p.m.