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06-19-2007 PCMMINUTES HUTCHINSON PLANNING COMMISSION Tuesday, June 19, 2007 Hutchinson City Council Chambers 1.CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with the following members present: Chris Kovacic, John Lofdahl, Jim Haugen, Mike Flaata, Farid Currimbhoy and Chairman Otteson. Absent: Christie Rock Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2.PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated May 15, 2007 Mr. Lofdahl made a motion to approve the minutes dated May 15, 2007. Seconded by Mr. Kovacic. The motion carried unanimously. b) Lot splits at 1170 and 1180 Bluejay Drive S.W. in Ravenwood West c) Lot split for a lot line adjustment between 1350 and 1360 Jefferson Street S.E. Ms. Bowers commented on the lot split requests. She explained the Ravenwood West request for twin homes. She explained the lot line adjustment request on Jefferson Street. Mr. Lofdahl moved to approve the consent agenda as submitted with staff recommendations. Seconded by Mr.Currimbhoy. The consent agenda was approved unanimously. 4.PUBLIC HEARINGS a) CONDITIONAL USE PERMIT REQUESTED BY PROVESTA FOR CONSTRUCTION OF A BUILDING ADDITION AT 35 ADAMS STREET N.E. Chairman Otteson opened the hearing at 5:42 p.m. with the reading of publication #7592 as published in the Hutchinson Leader on Thursday, June 7, 2007. Ms. Bowers commented on the request and explained the minor addition of 800 sq. ft. in the I/C District and Flood Plain. She reviewed the request and the requirements. She explained the placement of the addition. Minutes Planning Commission – June 19, 2007 Page 2 Ms. Bowers reported on additional review information obtained from the DNR Hydrologist. The addition is required to be either: 1) elevated above the regulatory flood protection elevation, 2) wet-flood proofed or 3) dry-flood proofed. The conditions required are as follows: 1. The addition must be constructed under the following conditions: a) elevated above the regulatory flood protection elevation, or, b) wet flood-proofed, or c) dry flood-proofed. Construction of the addition must be in accordance with the flood plain regulations in the Zoning Ordinance and subject to review by the Department of Natural Resources (DNR). 2. An as-built certification after construction of the addition shall be verified. Additional verifications may be required by the DNR Hydrologist. 3. Building permit approval is required prior to any construction. 4. The applicant is encouraged to improve the parking and drive aisle arrangement by marking parking and improving loading area signage and/or locating additional parking on adjacent properties. Tim Smith, representing the applicant, provided background on their operations and reasons for the addition. He stated the addition would be a “wet environment” with a containment tank for overflow protection and would be wet-flood proofed with elevated electrical. Ms. Bowers reported staff was concerned with the existing parking arrangement and truck loading occasionally blocking Bluff Street. There was discussion on the possibility of improvement in the orderliness of parking and consideration of using adjacent sites for parking. Discussion followed on the word “encourage” in the recommendation also, the parking problems on the site. Ms. Bowers explained the parking problems cannot be a requirement for this conditional use permit. She stated the addition is not changing anything regarding parking. Tim Smith, Provesta, stated they are considering options for parking improvements. There are 32 maximum employees on a shift, which requires a minimum of 32 spaces by ordinance. The applicant stated there are 44 total spaces, including 26 paved spaces and approximately 18 unmarked spaces on gravel. Ms. Bowers stated, based upon staff review, it appears that the spaces may not meet requirements as many are unmarked and the drive-aisles and setbacks do not appear to comply. Mr. Smith explained they will change to a larger loading door to allow trucks a wider radius for on-site maneuvering. He reported there are less than one truck a day unloading in this area. Also discussed was the need for cleaning up debris and items stored outside. Discussion followed on the parking problems and the addition of a roundabout in the area. There was further discussion on the debris on the property to cleanup. Mr. Smith said they will work on the clean up. Minutes Planning Commission – June 19, 2007 Page 3 Ms. Bowers explained the as-built requirement. Mr. Smith explained the wet proofing of the area. Ms. Bowers commented on eliminating flood problems. Mr. Haugen made a motion to close the hearing. Seconded by Mr. Currimbhoy, the hearing closed at 6:10 p.m. Mr. Lofdahl made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Currimbhoy, the motion carried unanimously. Ms. Otteson stated this item will be placed on the City Council consent agenda at their meeting held June 26, 2007 in the Council Chambers at 5:30 p.m. b) PRELIMINARY AND FINAL PLAT FOR HAHN’S ADDITION TO MARYVIEW, LOCATED AT 880 LAKEWOOD DRIVE S.W., SUBMITTED BY VERN HAHN Chairman Otteson opened the hearing at 6:11 p.m. with the reading of publication #7592 as published in the Hutchinson Leader on Thursday, June 7, 2007. Ms. Bowers commented on the request and the location of the plat. She commented on the history of the plat. She stated the three lots are one property. She explained the plat is a new lot created for a single family construction. She noted a kennel and fence must be moved off the new lot. This property is subject to the shoreland district requirements and the lot exceeds the requirements. She commented on the existing stormwater easement which has been recently recorded on the property. Staff reviewed and recommends approval with the following conditions: 1. Construction on the property must comply with the shoreland district requirements and the standards of the R1 zoning district. No variances are granted or implied. 2. Moving or relocating services will be at property owner’s expense. Separate services are required. 3. Park and playground dedication in the amount of $215 is required to be paid prior to issuance of building permit. 4. Payment for planting of two boulevard trees per lot at $200 per tree is required (total of $400) for the subdivision. As there will be no subdivision agreement prepared for this small plat, the fee will be collected with the building permit fees. The location of the trees shall be planted in the boulevard in a location determined by the City Forester. 5. SAC/WAC (Sewer and Water Access Charge) in the amount of $2,950 is due at the time of building permit. 6. The existing City assessments (SA-294D) on the property shall be divided and paid as follows: a) 1/3 of the existing City assessments shall be paid prior to release of the final plat for the new one-lot plat, and b) 2/3 of the existing assessment will remain on 880 Lakewood Drive S.W. (Lots 8 & 9, Maryview). 7. In the future, if work on the storm sewer pipe on the northerly property line of Lot 10 is needed, consideration should be given to Minutes Planning Commission – June 19, 2007 Page 4 straightening out the storm sewer line and revising the easement accordingly. Discussion followed on the number of existing trees on the site. Mr. Flaata made a motion to close the hearing. Seconded by Mr. Haugen, the hearing closed at 6:19 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Flaata, the motion carried unanimously. Ms. Otteson stated this item will be placed on the City Council consent agenda at their meeting held June 26, 2007 in the Council Chambers at 5:30 p.m. c) ZONING ORDINANCE AMENDMENT TO ADD SOLAR STRUCTURES AND WIND ENERGY CONVERSION SYSTEMS AS EXCEPTIONS TO HEIGHT LIMITATIONS Chairman Otteson opened the hearing at 6:20 p.m. with the reading of publication #7592 as published in the Hutchinson Leader on Thursday, June 7, 2007. Ms. Bowers explained the technical addition to the zoning ordinance to clean up the code. She reported on the height of solar structures. Mr. Haugen made a motion to close the hearing. Seconded by Mr. Currimbhoy, the hearing closed at 6:22 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Lofdahl, the motion carried unanimously. . 5.NEW BUSINESS a) SCHEDULE SPECIAL PLANNING COMMISSION MEETING FOR SITE TH PLAN REVIEW FOR CUSTOMER ELATION CALL CENTER ON 5 AVENUE S.E. Mr. Seppelt explained the request and the need for a special meeting. He stated the company will create 200 new jobs. He reported the timeline is tight with the building to be ready for occupancy in January, 2008. He th stated he is looking at a meeting the week of July 4 for site plan review. Ms. Bowers stated the site plan review does not require a public hearing. Mr. Flaata, Mr. Lofdahl, Mr. Haugen and Mr. Currimbhoy are available for nd a meeting on Monday, July 2 , 2007, at 5:30 p.m. Mr. Lofdahl will chair the meeting. Mr. Seppelt will hand deliver the packets on Friday, June 29, 2007. There will also be an email reminder. 6.OLD BUSINESS There was discussion regarding a decrease in water pressure on the North side of the City since the new Water plant began operation. Minutes Planning Commission – June 19, 2007 Page 5 7.COMMUNICATION FROM STAFF a) UPDATE ON HIGHWAY 7 CORRIDOR STUDY Ms. Bowers commented on the study. She reported the advisory panel will meet on July 12, 2007. She stated we are approximately ¼ of the way through plan. The Open House summary was distributed. 8.ADJOURNMENT There being no further business the meeting adjourned at 6:35 p.m.