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09-08-2005 PCM MINUTES HUTCHINSON PLANNING COMMISSION SPECIAL MEETING Thursday, September 8,2005 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Jim Haugen, Lynn Otteson, Mike Flaata, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: John Lofdahl Also present: Julie Wischnack, AICP, Planning Director, Marc Sebora, City Attorney, Kent Exner, City Engineer and Bonnie Baumetz, Planning Coordinator 2. PUBLIC HEARINGS a) CONSIDERATION OF AMENDED CONDITIONAL USE PERMIT REQUESTED BY SOUTHWEST MN FOUNDATION FOR CHANGE IN BUILDING DESIGN AND PLACEMENT ON LOT LOCATED AT 15 - 3RD AVE NW Chairman Kirchoff opened the hearing at 5:30 p.m. with the reading of publication #7373 as published in the Hutchinson Leader on August 25, 2005. Sherry Ristau, Southwest MN Foundation, thanked the Commissioners for allowing a special meeting and explained the importance of the timing to begin the project. She stated there is a new design for the building which will allow larger setbacks from the highway. Lee Tollefson, architect for the project, gave a power point presentation. He explained the building placement will be further south and west. He stated the view shed will be saved. The parking remains the same as the previous plan. There is a reduced building size and the architecture has changed. He stated they will change the location of the mechanical equipment and screen with a louvered fence. He commented on the landscaping. Ms. Wischnack commented on the staff report and stated Mr. Tollefson covered the issues in the staff report. She explained to change the garage maneuvering would prompt moving the trash enclosure area. Mr. Exner commented on the options to the garage maneuvering concerns. He explained moving the trash enclosure and switching the garage door to the proposed storage area would aid the maneuvering pattern. Mr. Tollefson stated they will work with City Staff on this item. Minutes Planning Commission - September 8, 2005 Page 2 Mr. Tollefson stated the trash enclosure will be of brick. Ms. Wischnack commented on the staff recommendations stating items 1-3 have been addressed. She explained the landscaping plan would not be required in its entirety until September of 2007 however some temporary turf control for erosion should be established. She stated the developers should work with the City Engineer regarding the maneuvering space in the garage area. She would also recommended monument signage not pole sign. Ms. Ristau stated they will be placing a monument sign at the corner of Hwys 7 and 15 and sign age on the building. Mr. Tollefson stated the sign will have a brick base not a pole. Ms. Wischnack stated MNDOT should review placement of signage in the corner. Mr. Currimbhoy inquired about the timeline for the project. Ms. Ristau stated the project would take 8 to 9 months to complete and they would like to begin in October. Discussion followed on the change in design. Mr. Flaata stated the building fits into the area. Mr. Hantge made a motion to close the hearing. Seconded by Ms. Otteson the hearing closed at 5:55 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations as follows: Work with the City Engineer to revise maneuvering space in garage area. The conditional use permit should state that the landscaping plan, in its entirety, will not be completed until September of 2007. Provide temporary turf establishment for erosion control in the interim until 2007 and; The monument sign must meet sight criteria at the corner of the intersection. A pole sign will not be permitted. Seconded by Mr. Hantge, discussion followed to coordinate the landscaping with MNDOT work. Paving will be required before a Certificate of Occupancy is granted. Mr. Tollefson commented on the plans for erosion control. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held September 13, 2005 in the Council Chambers at 5:30 p.m. 3. ADJOURNMENT There being no further the meeting adjourned at 6: 1 0 p.m.