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11-08-2004 PCM MINUTES - SPECIAL MEETING HUTCHINSON PLANNING COMMISSION Monday, November 8 , 2004 Hutchinson City Main Conference Room 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Brandon Fraser, Jim Haugen, Lynn Otteson, and Chairman Kirchoff. Absent: Farid Currimbhoy, Mike Flaata, Robert Hantge Also present: Julie Wischnack, AICP, Planning Director, Kent Exner, City Engineer and Bonnie Baumetz, Planning Coordinator 2. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ROBERT BOISCLAIR, APPLICANT, TO CONSTRUCT A 3600 SQ. FT. COMMUNITY BUILDING FOR RESIDENTS AT PLEASANT ACRES, 213 NORTH HIGH DRIVE Chairman Kirchoff opened the hearing at 5:30 p.m. with the reading of publication #7270 as published in the Hutchinson Leader on October 28, 2004. Ms. Wischnack commented on the request and the history of the property. She explained the stormwater improvements were installed. She reported on the parking calculations made in 1996 and the existing parking. She explained the proposed parking would be 8 spaces short according to the requirements today. She stated there has been an increase of 56 spaces to the plan. Ms. Wischnack commented on the proposed plan stating the water line is close to the construction and the storm water line must not be closer than 10 feet from the construction. She stated the gas and electric are placed around the perimeter of the buildings and would not be affected by the building construction. Ms. Wischnack explained the difficult accessibility which is a concern for emergency services and public safety. She commented on the proposed divided entrance which has been reviewed and as long as the turning radius is gentle, fire equipment can make the turn into the property. Ms. Wischnack commented on the following staff recommendations: 1. The pavement, re-curbing, and re-striping be completed no later than June 30,2005. 2. The revised plan for removal of parking spaces and curbing; must be submitted prior to building permit issuance. 3. The building may not be constructed over any utility lines. All utility relocation is at the property owner's expense. Minutes - Special Meeting Planning Commission - November 8, 2004 Page 2 4. The tot lot equipment is anticipated to be replaced. It is a requirement of the R4 Zoning District that tot lot equipment is available. 5. See any additional information in the minutes of the one-stop-shop meeting (November 1, 2004) 6. Any entry work that enters the County Highway area would require a separate permit from McLeod County. Chairman Kirchoff asked if there would be any problems with the permit from McLeod County. Ms. Wischnack stated there are no problems the County just wants to know the plan. Discussion followed on turning lanes into the complex. Mr. Boisclair commented on the new concept for Hutchinson. He commented on the location of the complex and the need for the amenity. He explained the additional parking and the type of building to be constructed. He stated there will be surmountable curbs for emergency vehicle accessibility. He explained 56 additional parking spaces seem to be sufficient. Discussion followed on assigned parking. Mr. Boisclair stated assigned parking is difficult to manage. Ms. Cheryl Martin, apartment manager, stated with the choice to rent a garage it would be difficult to issue parking spaces also. Mr. Boisclair explained the floor plan of the building. Ms. Otteson asked who would use the parking spaces proposed at the entrance. Mr. Boisclair stated tenants in the two closest apartments and over flow. He commented on the proposed landscaping for the future. Discussion followed on present access into the buildings. Ms. Martin stated they are secured entry. Mr. Exner reported on his research regarding the stormwater ponding. He stated approximately 2/3 to % acre of additional impervious surface is being added. He stated the past engineering firm confirmed the pond is adequate for the added impervious surface. Mr. Haugen asked about the depth of the pool. Mr. Boisclair stated it would be 3 feet to 5 feet deep with signs stating no child under 16 would be permitted without parents. Mr. Boisclair stated they are in the process of renaming the complex. Discussion followed on the parking shortage of 8 spaces. Mr. Haugen made a motion to close the hearing. Seconded by Ms. Otteson the hearing closed at 5:55 p.m. Ms. Otteson made a motion to recommend approval of the request with staff recommendations 1 - 6. Seconded by Mr. Faser, the motion carried unanimously. Ms. Wischnack Minutes - Special Meeting Planning Commission - November 8, 2004 Page 3 stated this item will be placed on the City Council regular agenda at their meeting held November 9,2004 in the Council Chambers at 5:30 p.m. 3. NEW BUSINESS 4. OLD BUSINESS 5. COMMUNICATION FROM STAFF a) DISCUSSION OF CONDITIONAL USE PERMIT ENFORCEMENT ISSUES Ms. Wischnack brought enforcement issues to the Commission for their direction regarding the Stearnswood paved parking required at the time of the Conditional Use Permit. She stated the Hutchinson Manufacturing stormwater pond issue is being handled by John Rodeberg to try to solve the requirement. Discussion followed on the possibility of requiring a bond to assure the parking lot paving was completed in developments. Ms. Wischnack stated typically the City does not require bonding on smaller projects. She explained usually friendly reminders are sufficient. Ms. Wischnack asked if the Planning Commission is comfortable with renoticing the Conditional Use Permit as was done in the past. She stated to be fair to the property owner the delay has been waiting until the ground settles before paving. It was the consensus of the Planning Commission to renotice to amend the Conditional Use Permit for time deadlines. 6. ADJOURNMENT There being no further the meeting adjourned at 6:10 p.m.