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09-21-2004 PCM MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, September 21,2004 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:35 p.m. with the following members present: Brandon Fraser, Jim Haugen, Lynn Otteson, Mike Flaata, Robert Hantge and Chairman Kirchoff. Absent: Farid Currimbhoy Also present: Julie Wischnack, AICP, Planning Director, Marc Sebora, City Attorney, John Rodeberg, Director of Public Works and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated August 17, 2004 Mr. Haugen moved to approve the minutes of August 17, 2004 as submitted. Seconded by Mr. Flaata. The minutes were approved unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY STEVEN BROWN TO REPLACE EXISTING NON-CONFORMNG GARAGE WITH A 26'X28' GARAGE 3 FEET FROM THE PROPERTY LINE LOCATED AT 616 BROWN ST. SW THE GARAGE WILL ALSO COVER 26% OF THE REAR YARD Chairman Kirchoff opened the hearing at 5:37 p.m. with the reading of publication #7254 as published in the Hutchinson Leader on September 9, 2004. Ms Wischnack explained the code when replacing an existing non- conforming garage. She stated the proposed garage is to be located near the same area of the existing garage. She commented on the request and the height requirement for accessory building not to exceed 16 feet. The existing garage is deteriorating. She commented on the following staff recommendations: 1. Agreement to the drainage plan must be received, in writing. 2. The building must have gutters installed to direct drainage away from adjoining property lines or be connected into the tile line. 3. Verify height of the garage. (Has been completed) 4. No livable space is allowed in the garage. Minutes Planning Commission - September 21, 2004 Page 2 5. Relocation or removal of utility lines will be at owner's expense. 6. Provide a detailed elevation plan of the garage. 7. Firewalls are required on structures constructed 3' from the property line. Discussion followed on the requirement for firewalls on the west side of the building only. Mr. Rodeberg commented on staff concerns with the drainage in the area. He explained the existing catch basin was probably put in by the City several years ago. He stated there have been various additions to this lot over the years and drainage problems are causing wash out of the alley. He explained he doesn't want to penalize the property owner however drainage is an issue. One option is to pave a swale in the alley. Mr. Haugen asked to define livable space. Does it mean habitable. Ms. Wischnack explained apartments are not allowed in the accessory building. Discussion followed on the extent of rear lot coverage and the cost for the property owner to put in a catch basin. Mr. Hantge commented on his concerns with the drain tile requirement. He stated it could become a hardship for property owners to put in drainage tile. He likes the idea of paving the alley. Mr. Rodeberg commented on the City paving alleys. He stated small tile lines are not a good or lasting solution. He explained paving costs approximately $70-$80 per foot and a swale would be less costly. One option would be for the property owner to pay for the materials and the City would provide the labor. Ms. Wischnack commented on other drainage issues in the City because of lot coverage. Mr. Flaata stated this alley does not seem to have a lot of drainage problem. Mr. Rodeberg stated the City could privatize alleys. Discussion followed on paving and tiling systems. Mr. Fraser asked if recommendation number 1 is exactly what the staff wants. Steven Brown, 616 Brown, commented on the lot coverage and the fact the existing drainage will not change from what it is now. He stated he will be improving the property and it seems like an extra tax to make him pay for the paving of the alley. He commented adding a catch basin to the alley is not desirable for the neighbors living near them. He again explained he is not changing the lot coverage greatly from the present coverage. Minutes Planning Commission - September 21, 2004 Page 3 Ms. Otteson asked Mr. Brown's time frame. Mr. Brown stated he would like to begin this Fall and complete by December. Ms. Wischnack stated the drainage issue should be resolved before City Council action. Mr. Rodeberg explained staff is trying to provide an equitable solution and would agree with the Planning Commission directing staff to come up with a solution before City Council. Mr. Hantge made a motion to close the hearing. Seconded by Ms. Otteson, the hearing closed at 6:05 p.m. Mr. Fraser made a motion to recommend approval of the request with staff recommendations changing number 1 to read: Staff and property owner will develop and agree to a drainage plan agreement prior to City council action and omit number 3 which is completed. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council agenda at their meeting held September 28, 2004 in the Council Chambers at 5:30 p.m. 4. NEW BUSINESS a) CONSIDERATION OF FINAL PLAT TO BE KNOWN AS COMMUNITY OF LAKERIDGE SUBMITTED BY CHUCK AND BRET ANDERSON Ms. Wischnack updated the Commission on the platting process of condo platting and explained you can not dedicate drainage and utility easements on the CIC plat. The plat tonight is to dedicate drainage and utility easements. Mr. Fraser made a motion to recommend approval of the request. Seconded by Ms. Otteson. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held September 27, 2004 in the Council Chambers at 5:30 p.m. 5. OLD BUSINESS Mr. Flaata asked about the storage of leaves at the HATS facility. Mr. Rodeberg stated there will not be leaves stored there in the future. Ms. Wischnack commented on possible options and sites. 6. COMMUNICATION FROM STAFF a) PRESENTATION BY TOM KLOSS, INFORMATION SERVICES DIRECTOR, OF THE NEW AERIAL PHOTOGRAPHY CAPABILITIES Mr. Kloss updated the Planning Commissioners on the new aerial photography of the city and showed them how the City staff will be able to use the new technology in their decision making process. Minutes Planning Commission - September 21, 2004 Page 4 b) INFORMATION REGARDING ORDERLY ANNEXATION Ms. Wischnack explained the process of orderly annexation and introducing the possibility to the townships. She stated feedback is important. This is an important issue to townships. Workshops would be held with the township officials and residents to explain the importance for long range planning. c) UPDATE ON THE STRITESKY PROPERTY Ms. Wischnack updated the Commissioners on the orderly annexation with Hassan Valley Township to annex the Stritesky property now being purchased by the Hutchinson EDA. d) ANNUAL PLANNING CONFERENCE - Three Planning Commissioners will be attending the conference along with Ms. Wischnack and Ms. Baumetz. e) Special meeting - A special meeting of the Planning Commission will be held on Monday, September 27,2004, to consider a variance request. 7. ADJOURNMENT There being no further the meeting adjourned at 6:45 p.m.