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08-17-2004 PCM MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 17, 2004 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Brandon Fraser, Jim Haugen, Mike Flaata, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: Lynn Otteson Also present: Julie Wischnack, AICP, Planning Director, John Rodeberg, Director of Engineering and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated July 20,2004, and August 3,2004. Mr. Currimbhoy moved to approve the minutes of July 20, 2004 and August 3, 2004 as submitted. Seconded by Mr. Haugen. The minutes were approved unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS SUMMERSET THIRD ADDTION AND REZONING FROM R3 TO R2 SUBMITTED BY ARNIE ESTERBROOKS, ROLLING GREENS INC. Chairman Kirchoff opened the hearing at 5:40 p.m. with the reading of publication #7242 as published in the Hutchinson Leader on August 5, 2004. Ms. Wischnack commented on the previous phases of platting the Summerset development. She stated this is the third and final phase which is a revision of the preliminary plat. There will be less lots created in the revised plat. She explained the developer is asking to down zone the property to R2 from R3. She commented on the ponding. Outlot D will be the pond area and combine with the Menard's pond. The Farr Development site will make up the 3rd tier of the pond creating a regional type pond. She commented on the public streets and the fees associated with the plat and the bond or letter of credit equal to 100% of the project cost. The City also collects a 7% cash escrow from the developer prior to construction. There is a tree escrow required equal to 2 trees per lot. All items are due prior to commencement of construction. Ms. Wischnack commented on the following staff recommendations: 1. Remove Lot 11 from the plat, and adjust the plat accordingly. Minutes Planning Commission - August 17, 2003 Page 2 2. Subdividers agreement must be executed prior to filing of the final plat. 3. All fees as identified above are required prior to commencement of construction. 4. Any relocation of utilities are the applicant's responsibility. 5. Add trail connection on Denver Avenue. 6. Rename United Street to some North American City between "D" and "E". 7. Revise plans as provided in the Engineer's comments of August 2, 2004. Discussion followed on Lot 11. Ms. Wischnack stated there is a trail across the lot. She explained there is a water and sewer service to the lot. Paul Otto, Otto and Associates, explained the original plat had a plan for twin homes which was approved. The new lot will be for a single family dwelling. Mr. Esterbrooks, property owner, stated he agrees with the staff recommendations except for removing Lot 11. He stated the revised plat has 18% fewer lots than previously platted. He stated he accommodated the City with the pond problems and stated it is fair to keep the lot. Mr. Rodeberg commented on the pond problem and explained the correction. He stated he does not have a problem with leaving in Lot 11. Mr. Fraser made a motion to close the hearing. Seconded by Mr. Flaata the hearing closed at 5:53 p.m. Mr. Fraser made a motion to recommend approval of the request with staff recommendations excluding number 1. Seconded by Mr. Hantge. Discussion followed on the repair of the trail when Lot 11 is developed. Ms. Wischnack stated there will be a requirement on the building permit to repair the trail. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 24, 2004 in the Council Chambers at 5:30 p.m. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JIM HEIKES TO CHANGE USE IN THE GATEWAY DISTRICT Chairman Kirchoff opened the hearing at 5:55 p.m. with the reading of publication #7243 as published in the Hutchinson Leader on August 5, 2004. Ms. Baumetz commented on the request and explained the requirement of the Gateway District for a Conditional Use Permit on all uses in the district. Discussion followed if this is a change of use. Ms. Baumetz stated this area of the building is vacant and the prior use was in existence before the property was annexed to the City. Mr. Haugen made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 6:30 p.m. Mr. Fraser made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Flaata. The motion carried unanimously. Ms. Baumetz Minutes Planning Commission - August 17, 2003 Page 3 stated this item will be placed on the City Council consent agenda at their meeting held August 24,2004 in the Council Chambers at 5:30 p.m. c) CONSIDERATION OF CilNDI I~SE PERMIT REQUESTED BY CROW RIVER BUILl ~lP"'rWCT A POLE TYPE BUILDING IN THE C4 DISTRI ODIFY THE ACCESS MANAGEMENT GUIDELINES LOCAT AT 1135 HWY 7 W 4. NEW BUSINESS a) CONSIDERATION OF 7 LOT FINAL PLAT TO BE KNOWN AS KOTTKE COURT SUBMITTED BY BRIAN BURGESS AND WESLEY FOSS Ms. Wischnack commented on previous review of the sketch plan and preliminary plat. She stated this is the final step of review for Kottke Court submitted by Brian Burgess. She explained drainage of the area has been a concern of staff. She commented on the discussion of a retaining wall and fence at the steep grades. She reviewed staff recommendations as follows: 1. The setbacks for the development shall be 25 feet from the private street, 6 feet on the side, 25 feet in the rear and 50 feet from the ordinary high water mark. Noted in the PUD approval documents 2. Easement areas need to be expanded. Plat has been revised to add easement areas 3. Homeowners association documents must be submitted and must indicate the maintenance responsibilities of the retaining wall, driveways, street, open spaces, etc. Have not received, to date. 4. Change Outlots to easement areas. Has been changed to a lot which will be owned in common with easement areas. 5. Address accessibility to the ponding area for future maintenance. Has been reviewed by the City Engineer and Applicants Engineer. There will be two available points of access for the ponding area. 6. A subdivider's agreement must be executed prior to final plat. This will be executed and filed concurrently with the final plat. 7. All fees are due as prescribed in the report. Noted. 8. Future divisions for twin homes will be required through a separate process (lot split application). Noted. 9. Wetland delineation report must be submitted. Completed. Minutes Planning Commission - August 17, 2003 Page 4 Ms. Wischnack commented on the Restrictive Covenants for the plat stating the draft looks good and she will expand on the document before approval. Mr. Rodeberg explained the possibility of the City receiving parkland dedication across the river instead of a contribution. Gary Abram, 1385 Jefferson St. SE, questioned the placement of the blacktopped driveway and the drainage. Paul Otto, Otto and Associates, explained the water will be directed to flow to the north to the stormsewer and into the pond. He commented on the proposed drainage and stated the driveway will not have curb and gutter but the cui de sac will. The driveway will drain to the middle of the driveway. The intent is to pull the water to the storm sewer. Ms. Wischnack stated the covenants should address snow storage and parking on the cui de sac. Discussion followed on the rear yard setback of 25 feet. Mr. Otto stated this is a challenging site which is tight. Discussion followed on the type of homes to be constructed on the lots. The homes are anticipated to be single story twin homes. There was discussion on the maintenance agreement review. Mr. Otto explained how to ensure the agreement is completed. Richard Desens, property owner to the north of the plat, commented on his concerns with the height of the retaining wall proposed on the north property line and asked for a safety fence of some type. Ms. Wischnack stated the wall is seven feet at one point and a fence would be appropriate. Mr. Burgess stated he will follow the drainage plan to make the property better than it is presently. He sated the size of the homes is available. He does agree and will consider a fence along the northern retaining wall for safety. He explained there will be a mix of age groups living in the development. Mr. Fraser made a motion to approve the final plat with the items discussed for the covenants being completed to staff satisfaction and including a safety fence on the northern retaining wall. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Wischnack stated the item will be placed on the City Council regular agenda at 5:30 p.m. on August 24, 2004. She stated a copy of the covenants will be distributed to the Planning Commissioners when revised. 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF Minutes Planning Commission - August 17, 2003 Page 5 Ms. Wischnack stated the APA Conference will be held in Alexandria again this year and if any Commissioners wish to go let staff know to get signed up. Mr. Hantge will be a presenter at one of the work sessions. 7. ADJOURNMENT There being no further the meeting adjourned at 6:40 p.m.