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08-03-2004 PCM MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 3, 2004 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Brandon Fraser, Jim Haugen, Lynn Otteson, Mike Flaata, Farid Currimbhoy, Robert Hantge (5:45 p.m.) and Chairman Kirchoff. Absent: Also present: Julie Wischnack, AICP, Planning Director, Kent Exner, S.E.H./City Engineer Assistance and Bonnie Baumetz, Planning Coordinator 2. NEW BUSINESS a) CONSIDERATION OF A 3 LOT FINAL PLAT TO BE KNOWN AS MEADOWLlNKS VIEW SUBMITTED BY BUTCH HAUSLADEN Ms. Wischnack commented on the request and explained the location of the parcel. The parcel is to be divided into 3 lots. She explained the easements in lot two must be maintained. There are many services in the easement. She commented that the sewer contract has been awarded. Ms. Wischnack commented on the following staff recommendations: 1. The applicant should submit mylar copies of the plat as soon as possible to expedite the filing of the plat at the County. 2. The applicant is required to pay taxes for the entire year; prior to filing of the plat. 3. A building permit (footing and foundation) could be issued after the filing of the final plat. A full permit could be issued when the sewer is tested and approved by the City. Mr. Hausladen stated in the future he might move the services and vacate the easement across Lot 2. He stated he does not anticipate a large shed on the property. Discussion followed noting a recommendation #4 as moving of services will be at property owner's expense. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Currimbhoy. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 10, 2004 in the Council Chambers at 5:30 p.m. b) CONSIDERATION OF A 2 LOT FINAL PLAT TO BE KNOWN AS WELCOME TO OUR HOME SECOND ADDITION SUBMITTED BY DEAN BLOEMKE AND DALE TAUER Ms. Wischnack commented on the request for a final plat to expedite the building process. She explained the vacation and rededication of the easements. She commented on the recommendations of staff as follows: Minutes Planning Commission - August 3, 2004 Page 2 1. Services for water and sewer shall be abandoned, as described in the report. The applicants are aware of this and should be communicating this to their contractor during construction. 2. Utility line abandonment, relocation, or rebuilding costs would be paid by the applicant. A one-stop-shop should be held prior to construction, to better delineate the time frame. 3. Provide a joint landscaping plan prior permit issuance. The plan must also be approved by the City Forester and installed no later than June 1, 2005. The developers have turned in a plan. The City is awaiting a joint letter signed by the property owners which documents who is responsible for what portion of the grading and planting. 4. Additional drainage and utility easements should be dedicated around the ponding area, along existing street area (to capture sewer and water lines). This has been added to the plat. 5. A drive easement document shall be provided. The driveway easement shows up on the final plat; however, Staff would request that the developer discuss with the County whether than can be done. The City is not in need of a driveway easement, the two owners are granting each other rights to the access easement. The actual agreement between the owners has not been received. 6. In the case the existing home is moved off of the site, the CUP is considered and approved. However, the movement of the structure would require route information and a moving permit. The applicant or mover must apply for a moving permit. 7. The parking lot must be paved no later than June 1, 2005 (this will be a late in year construction; therefore anticipation of weather constraints should be considered) . The applicant is aware of this requirement. 8. The pond capacity calculations with this site plan should be resubmitted and approved by the City Engineer. The engineer's review is attached. 9. The retaining wall on the north end of the property may not be located within an easement area. The retaining wall has been removed from the plan. 10. The setbacks for the building shall be 35 feet on all sides (excluding future link). Noted. 11. The connection between the buildings must meet all applicable code requirements (fire code, building code, etc.) and should be further reviewed by staff at the time of actual construction. Noted. 12. Garbage dumpsters must be enclosed. Have provided location on the northern portion of the property. 13. The fees would be collected at the time of building permit. Noted. Other Conditions of Final Plat: 14. All taxes must be paid prior to the filing of the final plat. 15. Mylars should be produced and provided to the City for signature. Minutes Planning Commission - August 3, 2004 Page 3 Ms. Wischnack stated another one-stop shop will be scheduled prior to construction. She explained there must be a landscaping agreement in writing between the property owner to the west and Welcome to Our Home. Mr. Exner commented on the drainage of the property. He stated the drainage will be to the west even if the project does not go through. Discussion followed on the documentation of the landscaping plan. Mr. Exner commented on the holding pond inlets and the clarification of the hydraulics of the pond out letting. Mr. Bloemke stated a maintenance agreement will be included in the total agreement with the Board of Social Ministries. He explained they are aware of the agreements needed. Ms. Wischnack commented on the street lights on Black Hawk Court now that the street will be private. She stated if the developer wants the street lights removed it will be at the property owner's expense. Discussion followed regarding who is responsible for the electric usage of the lights. Mr. Tauer stated the lights can be connected to the building meter. Mr. Hantge made a motion to recommend approval of the request with staff recommendations adding street light removal is at property owner's expense and a maintenance agreement is required regarding the pond. Seconded by Mr. Flaata. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 10,2004 in the Council Chambers at 5:30 p.m. 3. OLD BUSINESS Ms. Wischnack updated the Planning Commissioners on the reaction of planning staff regarding the tallying of votes at staff meetings explaining they are not in support of the request by the Planning Commission. Mr. Hantge stated there could be procedures in place to track staff votes and input. Discussion followed on the request by the Planning Commission. Chairman Kirchoff stated he will discuss the options with the City Attorney. Ms. Wischnack stated the staff takes direction from the City Administrator. Chairman Kirchoff stated he will contact the City Administrator. 4. COMMUNICATION FROM STAFF Ms. Wischnack commented on the proposal by Farr Development and stated they will submit a preliminary plat possibly in September. 5. ADJOURNMENT There being no further the meeting adjourned at 6:15 p.m.