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07-20-2004 PCM MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 20,2004 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Brandon Fraser, Jim Haugen, Lynn Otteson, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: Mike Flaata Also present: Julie Wischnack, AICP, Planning Director, Marc Sebora, City Attorney and John Rodeberg, Director of Public Works 2. APPROVAL OF MINUTES a) Consideration of Minutes dated June 15, 2004 Mr. Haugen moved to approve the minutes of June 15, 2004 as submitted. Seconded by Ms. Otteson. The minutes were approved unanimously. 3. PUBLIC HEARINGS a) RECONSIDERATION OF A PRELIMINARY PLAT TO BE KNOWN AS WELCOME TO OUR HOME SECOND ADDITION, VACATION OF UTILITY AND DRAINAGE EASEMENTS, REZONING FROM R-1 TO R-4 AND PLANNED DEVELOPMENT DISTRICT TO ALLOW FOR CONSTRUCTION OF A 2 STORY 50 UNIT CATERED LIVING COMMUNITY FOR SENIORS LOCATED OFF CENTURY AVENUE. Chairman Kirchoff opened the hearing at 5:32 p.m. with the reading of publication #7207 as published in the Hutchinson Leader on June 3, 2004. Ms. Wischnack discussed the revised site plan. Discussion of how new access to the facility and a new parking lot would work with the site. Ms. Wischnack stated that the new access would work well. It would provide another entrance for emergency vehicles if they were ever needed. The parking lot would need to provide 25 parking spaces to meet requirements. A Commissioner questioned if this would be enough parking. The Developer explained that the facility is going to have assisted living services categorizing the facility as catered living instead of independent living. The Developer stated that usually residents of an assisted living facility do not drive very much and many do not drive at all but the option to have space for their car if they chose to bring it with them to the facility would be available. This parking area would be parking spaces; no garage is included in this plan. Ms. Wischnack stated the parking is appropriate for this development and that there is no Minutes Planning Commission - July 20, 2004 Page 2 requirement for enclosed garages. She also stated that there would be room to develop more parking if needed. There were 13 staff recommendations on the staff report. Ms. Wischnack commented on the following staff recommendations: #3. Provide a joint landscaping plan prior permit issuance. The plan must also be approved by the City Forester and installed no later than June 1, 2005. #4. Additional drainage and utility easements should be dedicated around the ponding area, along existing street area ( to capture sewer and water lines). #7. The parking lot must be paved no later than June 1,2005 (this will be a late in year construction: therefore anticipation of weather constraints should be considered). #12. Garbage dumpsters must be enclosed. There were questions about the purpose of the link between the buildings among the Commissioners. The Developer stated that the intention is to make it easier to provide services. The buildings would be linked through an enclosed hallway. A Commissioner noted that currently the same person owns the properties, but that may not be the case in the future. The future of a community center located on the property is still an issue. Ms. Wischnack stated that there will be access to both facilities for emergency purposes; the fire hydrants must stay where they are but there is still plenty of room for access. Mr. Currimbhoy asked if there had been any community meetings. Ms. Wischnack stated that there had been one last Tuesday and that it had gone well. Many topics were covered and there were good discussions between community members and the developers. Mr. Haugen made a motion to close the hearing. Seconded by Mr. Hantge the hearing closed at 5:55 p.m. Mr. Fraser made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen, the motion carried unanimously. Ms. Wischnack stated this item would be placed on the City Council agenda at their meeting on July 27,2004 at the Events Center at 5:30 p.m. b) CONSIDERATION OF VARIANCE TO REDUCE FRONT YARD SETBACK FROM 25 FEET TO 12 FEET TO REMOVE EXISTING NONCONFORMING PORCH AND REPLACE WITH 16' X 24' ADDITION LOCATED AT 544 PROSPECT ST. REQUESTED BY MARK RADKE, PROPERTY OWNER Chairman Kirchoff opened the hearing at 5:56 p.m. with the reading of publication #7227 as published in the Hutchinson Leader on July 8, 2004. Minutes Planning Commission - July 20, 2004 Page 3 Ms. Wischnak reviewed the request for a variance that would reduce Mr. Radke's front yard set back by 13 ft. The home was built in the 1940's before there were zoning laws in place and the large boulevard creating a hardship. This home is currently in line with other homes along the same block. If approved this addition will protrude 6 ft beyond other homes. Mr. Radke also stated that the entire home would be resided at the time of construction. Mr. Hantge asked if the rooflines would match others along the block. Mr. Radke explained that there would be dormers placed on each side of the home. Ms. Otteson then asked if there have been any complaints. Ms. Wischnak stated that there were no complaints. A split decision among staff resulted in the majority of staff voting to approve the request due to the hardship of the home. Staff recommended approval for this request with the following recommendations: 1. Relocation of electric and natural gas services (or other utilities) 2. Verify location of the water curb stop. The building must not be placed over the curb stop. 3. The house must not protrude farther than the presented plan (dated June 28th, 2002) Ms. Otteson made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 6:05 p.m. Mr. Fraser made a motion to recommend approval of the request with staff recommendations. Seconded by Ms. Otteson, the motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council agenda at their meeting held, July 27,2004 in the Events Center at 5:30 p.m. c) CONSIDERATION OF A LOT SPLIT AND VARIANCE LOCATED AT 105-4TH AVE NW REQUESTED BY LEANN AND LOREN ANDERSON, PROPERTY OWNERS Chairman Kirchoff opened the hearing at 6:05 p.m. with the reading of publication #7228 as published in the Hutchinson Leader on July 8, 2004. This is an unusual situation where two single-family residential homes were built on the same lot. Staff discussed the access management and the future use of the area. In the comprehensive plan, the future for this area is listed as commercial. Staff would recommend approving the lot split and variance due to the hardship of having two structures occupying the same lot with the following recommendations: 1. That if there was reconstruction of any garage or change of driveway location that shared access, from Highway 7, should be Minutes Planning Commission - July 20, 2004 Page 4 considered. If there is a possibility, a road access from Glen Street may also be feasible. 2. The variance that would be issued for this property would only involve the lot side, width, and depth. The variance does not include future additions or expansions to garage areas. 3. The property is within the State Highway 7 project. Notification concerning the project should be provided to any potential buyers of the property. Mr. Hantge made a motion to close the hearing. Seconded by Mr. Haugen the hearing closed at 6: 11 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Hantge, the motion carried unanimously. Ms. Wischnack stated this item would be placed on the City Council agenda at their meeting held July 27,2004 in the Events Center at 5:30 p.m. 4. NEW BUSINESS Ms. Wischnak asked the Board for a timeline for the final plat on the new sewer line going in on 12th Avenue. The Board decided to hold a special meeting on August 3rd, 2004 at 5:30 in the Council Chambers at City Center. This meeting's purpose is to review a final plat for the new sewer line to go in on 12th Avenue and if it is ready, to review the final plat for the Oaks. 5. OLD BUSINESS None 6. COMMUNICATION FROM STAFF a) Ms. Wischnack stated that the Police Garage is not all done but it is looking good and that it lines up nicely with the other homes. b) There was a Habitat for Humanity update stating that there is grading to take place for one of their homes to be built. c) Farr Development will be taking a group to Maple Grove to look at Senior Housing on Monday May 26th, 2004. d) Jefferson Street pavement is looking good and Southwind has their permits. e) There will be a Highway 7 Coalition meeting on July 28th at City Center regarding roundabouts in the Mayer area. John Rodeberg noted that safety is a concern, which is why the Coalition is looking at possible solutions that would keep safety as priority but would also keep traffic moving. Robert Hantge is concerned that the through traffic that would have to slow down for a traffic signal or roundabout on Highway 7, he thought it may cause more harm than good. Minutes Planning Commission - July 20, 2004 Page 5 f) There will be a second meeting with Hassan Valley on Friday July 23rd about the City of Hutchinson's annexation. The meeting will mainly discuss compost issues that may result from the annexation. g) Mr. Hantge asked about Creekside and the cleanup. Ms. Wischnack believes that they are making progress but there is still more cleanup to be done. Ms. Wischnack also noted that they will not be using the site for storage any longer. h) Mr. Hantge stated that he would like an attendance list of staff at the staff meeting. Also, a tally of who and how they voted in cases of a split vote on an issue. Discussion followed regarding the split decision votes by staff and the request to know who and why when there are descending votes. Ms. Wischnack explained the attendance of staff the opinions collected from staff before writing the report. She stated we could do a tally system if that is the wishes of the planning commission. Mr. Hantge moved to get more detailed information of staff recommendations presented. List who was there and which way they voted. Seconded by Brandon Fraser. The motion carried unanimously. 7. ADJOURNMENT There being no further the meeting adjourned at 6:35 p.m.