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05-20-2003 PCM c MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 20,2003 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Brandon Fraser, Jim Haugen, Lynn Otteson, Mike Flaata, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: None Also present: Marc Sebora, City Attorney, Bonnie Baumetz, Planning Coordinator and Jake Wegner, EDA Intern 2. APPROVAL OF MINUTES a) Consideration of Minutes dated April 15, 2003 Mr. Haugen moved to approve the minutes of April 15, 2003 as submitted. Seconded by Mr. Currimbhoy. The motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS RAVENWOOD WEST AND REZONING THE AREA TO R2 SUBMETTED BY ROGER DERRICK Chairman Kirchoff reopened the hearing at 5:35 p.m. with the reading of publication #7020 as published in the Hutchinson Leader on April 3, 2003. Ms. Baumetz presented Mr. Roger Derrick's narrative of the plat. All city requirements have been met. John Rodeberg and Roger Derrick have agreed that there should be no building permits to be granted until city services can be made available with the exception of a model home. Motion was made by Ms. Otteson to act to rezone the specified area to R2 (Single and Two Family Residential). Seconded by Mr. Haugen. The item will go to the City Council next week. Mr. Haugen made a motion to close the hearing. Seconded by Ms. Otteson. The hearing closed at 5:43 p.m. Mr. Fraser made a motion to recommend approval of the request with staff recommendations adding no building permits will be granted until services are available with the exception of one model home. Seconded by Mr. Hantge. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council Consent agenda at their meeting held May 27, 2003 in the Council Chambers at 5:30 p.m. Minutes Planning Commission - May 20, 2003 Page 2 b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY L&P SUPPLY LOCATED AT 1470 SOUTH GRADE RD Chairman Kirchoff reopened the hearing at 5:45 p.m. with the reading of publication #7021 as published in the Hutchinson Leader on April 3, 2003. Ms. Baumetz explained L&P was originally an R 1 zoned area and have been rezoned to C2. They are requesting to put up a sign which initiates the need for a conditional use permit for the outdoor display area. Hutchinson City Attorney Mark Sebora, stated that he has contacted the McLeod County Engineer and they have approved planting in the right of way. The staff recommends plantings at the NE side of the property and eventually across the North side of the property to the West line. L&P indicated that they would eventually like to construct a security fence on the premises. This permit would allow for landscaping. Mr. Currimbhoy made a motion to close the hearing. Seconded by Mr. Flaata. The hearing closed at 5:55 p.m. Ms. Otteson made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Hantge. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council Consent agenda at their meeting held May 27,2003 in the Council Chambers at 5:30 p.m. c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY THE CITY OF HUTCHINSON PARKS DEPARTMENT TO RESTORE LAND IN THE FLOOD WAY AND FLOOD PLAIN Chairman Kirchoff opened the hearing at 5:56 p.m. with the reading of publication #7041 as published in the Hutchinson Leader on May 8, 2003. The request already has approval but needs a conditional use permit that allows for rerouting the commercial trail along 2nd Ave., which includes the reshaping of the banks and other measures. It was stated by Mr. Rodeberg that the goal is a more habitat-friendly and aesthetically- pleasing river. Staff recommends approval for the request. Deane Dietel of 845 2nd Ave. spoke at the meeting and voiced his concern about his property, specifically the riverbank. He stated that he has lost four trees since owning the property to the river and the riverbank collapsing. Mr. Rodeberg suggested rip-wrapping the area, although admitting that this may collect debris and some garbage in the river. Dean Kirchoff suggested that someone contact Mr. Dietel and keep him informed as to when possible improvements can be made. Minutes Planning Commission - May 20, 2003 Page 3 Ms. Otteson made a motion to close the hearing. Seconded by Mr. Plaata. The hearing closed at 6:05 p.m. Mr. Fraser made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council Consent agenda at their meeting held May 27, 2003 in the Council Chambers at 5:30 p.m. 4. NEW BUSINESS a) CONSIDERATION OF FINAL PLAT TO BE KNOWN AS WENDY'S ADDITION There was discussion about vegetation on land and it was determined that Outlot A is to belong to Wendy's. Bruce VanRoekel, the construction manager of Wendy's spoke about he time frame for construction and stated that he is confident that construction can be completed by the middle of September, provided that good weather is a given. Mr. Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Fraser. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council Consent agenda at their meeting held May 27,2003 in the Council Chambers at 5:30 p.m. b) PRESENTATION BY JOHN RODEBERG ON "ROUNDABOUTS" Mr. Rodeberg gave an interactive PowerPoint presentation simulating the ease of traffic flow by means of implementing roundabouts. He then proposed that there be one at the intersection of Washington Ave. and Adams Street. and another at the west side of Modern Mazda connecting to Golf Course Road. Mr. Rodeberg backed up his belief in roundabouts by citing statistics such as: --A 35-65% decrease in traffic accidents --A 90% drop in fatalities --Environmentally-friendly due to less stops and starts He ended his presentation by giving a timeline of possible implementation being only 1 -2 years. Minutes Planning Commission - May 20, 2003 Page 4 5. OLD BUSINESS a) DISCUSSION OF DOG KENNEL RESEARCH Bonnie introduced the topic and Mr. Fraser explained his concerns with the distance from property lines residential dog kennels are now placed. There are City Code regulations regarding noise and odor however kennels could be placed right on a property line. It is the consensus of the Planning commission for staff to draft an ordinance and bring it back to the Commissioners next month. 6. COMMUNICATION FROM STAFF a) UPDATE ON PLATH ANNEXATION Ms. Baumetz updated the Planning Commission on the progress of the request to annex approximately 80 acres owned by Frederick Plath. She stated the City Council has tabled the request to their May 27'h meeting. City Engineer John Rodeberg will draft an agreement stating there will be no services to the property for a number of years. The agreement is to be signed by the owners before the annexation process may proceed. 7. ADJOURNMENT There being no further the meeting adjourned at 7:05 p.m.