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03-18-2003 PCM c MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 18,2003 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Brandon Fraser, Jim Haugen, Lynn Otteson, Mike Flaata, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: Also present:- Julie Wischnack, AICP, Planning Director and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated February 18, 2003 Mr. Haugen moved to approve the minutes of February 18, 2003 as submitted. Seconded by Ms. Otteson. The minutes were approved unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS RAVENWOOD WEST AND REZONING THE PLAT FROM R1 AND C2 TO R2, SUBMITTED BY ROGER DERRICK, VILLAGE HOMES OF HUTCHINSON Chairman Kirchoff explained this item has been asked for a delay by the applicant to be placed on the agenda at a later date. b) CONSIDERATION OF AMENDMENT TO SIGN ORDINANCE REGARDING SANDWICH BOARD SIGNS Chairman Kirchoff reopened the hearing at 5:37 p.m. with the reading of publication #7003 as published in the Hutchinson Leader on February 6 and February 11, 2003. Ms. Wischnack explained the request and the definition changes to include "no moving parts". She again commented on the ordinance and the need to have regulations in place. She reminded the Commissioners of the fact the ordinance will take effect on June 1, 2003 and there will be no grandfathering permitted. Discussion followed on clarification of the permits being valid for one year. Ms. Wischnack explained the ordinance would reflect a calendar year from January 1st to December 31st. She also explained if a business Minutes Planning Commission - March 18, 2003 Page 2 owner received a permit in the middle of the year it must be renewed on December 31st. Ms. Wischnack stated she will ask the City Council to approve a permit fee of $15.00. Ms. Otteson made a motion to close the hearing. Seconded by Mr. Haugen the hearing closed at 5:50 p.m. Mr. Hantge made a motion to recommend approval of the request with staff recommendations noting the changes discussed regarding movable parts and City of Hutchinson named an insured on the policy. Also the addition of language defining calendar year. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council regular agenda at their meeting held March 25, 2003 in the Council Chambers at 5:30 p.m. c) CONSIDERATION OF AMENDMENT TO SIGN ORDINANCE REGARDING PORTABLE ITEMPORARY SIGNS Chairman Kirchoff opened the hearing at 5:51 p.m. with the reading of publication #7013 as published in the Hutchinson Leader on March 6 and March 11, 2003. Ms. Wischnack stated the need for a revised portable sign ordinance was initiated at the Planning Staff meeting. She commented on the changes to clarify the ordinance and permit the signs with a special permit. She stated she will ask the City Council to approve a $25.00 fee for the permit and a $200.00 deposit to be refunded if the sign is removed within seven days of the permit date, insuring removal. Discussion followed on auction signs. The consensus is auction signs are similar to real estate signs. Mr. Hantge made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 5:55 p.m. Mr. Fraser made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Currimbhoy. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council regular agenda at their meeting held March 25, 2003 in the Council Chambers at 5:30 p.m. 4. NEW BUSINESS Year End Report - Ms. Wischnack commented on the 2002 Year End Report pointing out number of permits, planning issues and objectives for 2003. 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF a) Crow River meeting - Ms. Wischnack reported on the meeting she attended regarding the Crow River. She stated there were over 40 Minutes Planning Commission - March 18, 2003 Page 3 persons in attendance and the discussion lead to forming a river and lake association. b) April agenda items - Ms. Baumetz commented on several agenda items for April which include an annexation request, preliminary plats, variances and conditional use permits. c) ADJOURNMENT There being no further business the meeting adjourned at 6: 1 0 p.m.