Loading...
01-21-2003 PCM c MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 21, 2003 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Vice Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Brandon Fraser, Jim Haugen, Lynn Otteson, Mike Flaata, Farid Currimbhoy, Robert Hantge and Vice Chairman Kirchoff. Absent: None Also present: Julie Wischnack, AICP, Planning Director, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator Atty. Marc Sebora swore in new Planning Commissioner Farid Currimbhoy 2. APPROVAL OF MINUTES a) Consideration of Minutes dated December 17, 2002 Mr. Haugen moved to approve the minutes of December 17, 2002 as submitted. Seconded by Mr. Hantge the minutes were approved unanimously. 3. PUBLIC HEARINGS A. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON UTILITIES TO CONSTRUCT A 115kv POWER LINE LOCATED IN THE 11 DISTRICT ALONG CITY LIMITS IN SECTION 5 Vice Chairman Kirchoff opened the hearing at 5:35 p.m. with the reading of publication #6990 as published in the Hutchinson Leader on January 9, 2003. Ms. Wischnack explained the Hutchinson Utilities Commission is requesting to table the item to the February agenda. They will be changing the route and the request will be a public hearing for the February meeting. Ms. Otteson moved to table the request to the meeting on February 18th. Seconded by Mr. Haugen, the motion carried unanimously. B. CONSIDERATION OF CONDITIONAL USE PERMIT AND VACATION OF EASEMENTS REQUESTED BY HANTGE FUNERAL CHAPEL AND CREMATORY FOR CONSTRUCTION OF ADDITION AND EXPANSION OF PARKING LOT LOCATED IN THE C4 DISTRICT AT 899 HWY 15 SOUTH Minutes Planning Commission - January 21, 2003 Page 2 Vice Chairman Kirchoff opened the hearing at 5:38 p.m. with the reading of publication #6990 as published in the Hutchinson Leader on January 9, 2003. Mr. Hantge and Mr. Haugen abstained from voting. Ms. Wischnack explained the request and the need to vacate utility easements for the parking lot. She commented on the proposed site plan and the traffic issues within the site. She stated the right moving lane needs to be striped as a right turn lane. Ms. Wischnack commented on the Phase I staff recommendations which also required a one-way entrance off Echo Drive. Echo Drive is an emergency route for the hospital and the entrance is very close to the service road. The parking requirements have been met with addition of the new parking lot to the south of the building. Drainage is being addressed on the parking lot with a stormceptor. Stormceptors are a new concept to this area. Emma Dee's restaurant does have one in place. Ms. Wischnack stated ponding would not be greater than % foot in a major storm event. She reported staff had concerns with losing trees on the site. Ms. Wischnack explained the caretaker quarters would be incidental to the principal use of the building. The building should never be remodeled to provide more than one dwelling unit in the building. She stated the crematoria use does not require special permitting from State agencies. The funeral home currently operates a crematoria and to staff's knowledge, the City has not received any complaints regarding this use. Staff recommends the following conditions: 1. The entrance from Echo Drive must be a one-way to the west and must be marked as such. 2. Any utility relocation would be conducted at the owner's expense. 3. Contact utilities on electric loads. 4. If the building is sprinkled, contact the water department for water service needs. 5. Maintenance of the stormceptor must be addressed. 6. Final engineering calculations and review must be conducted prior to City Council approval. 7. No boulevard trees are required to be removed for this construction. 8. The construction of the caretaker's unit is limited to a single unit. The unit may not be remodeled in the future to provide additional residential units in the structure. 9. The parking lot must be surfaced and striped prior to receiving a certificate of occupancy on the building. Mr. Hangte, Hantge Funeral Chapel, stated he agreed with the conditions and explained the trees presently around the parking lot will remain. The trees to be removed on the south side of the present building cannot be saved and are not worth saving. He gave a brief history of the Funeral Minutes Planning Commission - January 21, 2003 Page 3 Home which began in a furniture store. Mr. Hantge stated the Glen Street facility will no longer be used as a funeral chapel and was purchased by Peace Lutheran Church. Mr. Fraser moved to close the hearing. Seconded by Mr. Flaata the hearing closed at 5:55 p.m. Mr. Fraser made a motion to approve the request with staff recommendations. Seconded by Ms. Otteson, the motion carried with a 5-0 vote and 2 abstaining. Ms. Wischnack stated this item will be placed on the City Council consent agenda on January 28, 2003. C. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAN HUEBERT TO OPERATE A CONSTRUCTION OFFICE IN THE C5 DISTRICT LOCATED AT 225-3RD AVE. NW (FORD ROLFE PROPERTY) Chairman Arndt opened the hearing at 5:57 p.m. with the reading of publication #6990 as published in the Hutchinson Leader on January 9, 2003. Ms. Baumetz commented on the request stating it is similar to the request approved for another construction company in September. The applicant has requested parking for the company vehicle and covered trailers on the site. She stated if the unpaved lot is to be used for employee parking there must a hardsurfaced area for the parking. She commented on a letter received by Subway regarding outdoor storage, screened trash dumpsters and tracking mud from the unpaved lot onto the adjoining paved parking lot and alley. Ms. Baumetz stated a neighboring property owner called regarding the hours of operation. Mr. Huebert, DJM Builders, stated the business is a labor carpenter supplier only and there will be no outdoor storage of supplies. The employees leave from the office at about 5:30 a.m. and return at approximately 6:00 p.m. depending on the location of the job. Meetings are occasionally held at the office one evening a month from approximately 5:30 p.m. to 8:00 p.m. Mr. Huebert stated the foremen generally drive the company vehicles home however there may be times the vehicles will be parked on-site. Mr. Hantge moved to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 6:06 p.m. Mr. Haugen made a motion to approve the request with staff recommendations adding the 7th condition of screening the dumpster. Seconded by Mr. Flaata, the motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda on January 28, 2003. Mr. Ford Rolfe, property owner, questioned the need for hardsurfacing parking area if not needed. Ms. Wischnack stated if the employees are able to park in the existing hardsurfaced area there would not be a need for the extra hardsurfacing however they are not allowed to use the grass lot for parking. Minutes Planning Commission - January 21, 2003 Page 4 4. NEW BUSINESS a) DISCUSSION OF SCOTT PLOWMAN CONDITIONAL USE PERMIT Ms. Wischnack commented on conditional use follow-up on the Plowman property at 1150 13th Ave. NW. She explained a condition of the conditional use permit for expansion of an accessory building on a vacant lot was to construct a house on the lot within one year. The conditional use permit was granted in November 2002 and one year has lapsed. She commented on the letter received from Mr. Plowman explaining his misunderstanding of the condition. Atty. Sebora commented on his review of the request and his opinion including four possible action the Planning Commission might consider the matter as follows: 1. Revoke the conditional use permit and require the dismantling of the storage building or at least the addition to that building which had previously been authorized. 2. Grant and extension of an additional year for a residence to be built on the property 3. Require a restriction on the deed or create a covenant for the parcel requiring that a home be constructed on the premises should the parcel ever be conveyed. 4. Conveying both this parcel and the adjoining parcel to one landowner, thereby eliminating the need for the construction of an additional parcel. (Therefore, in effect, undoing the previous lot split that was done involving this parcel). Mr. Plowman explained the original purchase and the lot split from the Daniels property. He stated he did abide by the conditions set forth by the Planning Commission and City Council but misunderstood the condition to build a house on the property. He explained he does not plan on building a house on the property. Mr. Hantge asked Mr. Plowman what he would like the Planning Commission to require of him. Mr. Plowman stated a restriction on the deed would be his request. Mr. Hantge moved to table the action to the February meeting for more information. Seconded by Mr. Currimbhoy, the motion carried unanimously. Atty Sebora will provide information on the action requiring a deed restriction. A draft deed restriction will be mailed to the Plowman's before the meeting February 18th. 5. OLD BUSINESS Minutes Planning Commission - January 21, 2003 Page 5 6. COMMUNICATION FROM STAFF Ms. Wischnack commented on items for the February meeting agenda. Ms. Otteson commented on a Wetland Seminar to be held in Willmar on February 18th. She asked if other Planning Commissioners would like to attend. 7. ADJOURNMENT There being no further the meeting adjourned at 6:40 p.m.