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05-21-2002 PCM c MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 21,2002 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present: Jim Haugen, Dean Kirchoff, Lynn Otteson, Brandon Fraser, Kathy Hanneman and Chairman Arndt. Also Present : Julie Wischnack, AICP, City of Hutchinson Director of Planning/Building/Zoning and Bonnie Baumetz, Planning Coordinator 2. CONSENT AGENDA A) CONSIDERATION OF MINUTES DATED April 22, 2002 Ms. Hanneman made a motion to approve the minutes dated April 22, 2002. The motion was seconded by Mr. Haugen and carried unanimously. 3. PUBLIC HEARINGS A) CONSIDERATION OF TABLED CONDITIONAL USE PERMIT REQUESTED BY KEVIN COMPTON TO CONSTRUCT 3 TWIN HOMES ON PROPERTY IN HELLAND'S 7TH ADDITION ALSO, CONSIDERATION OF A PRELIMINARY PLAT TO BE KNOWN AS COLORADO RIDGE LOCATED ON COLORADO ST. AND EIGHTH AVE. Chairman Arndt opened the hearing at 5:34 p.m. with the reading of publication #6720 as published in The Hutchinson Leader on Thursday, May 9, 2002. Ms. Wischnack commented on the request and reminded the commissioners of the request for a conditional use permit which was tabled until a preliminary plat was provided. She stated the revised plan does address the recommendations of staff. Ms. Wischnack explained the fees for sewer and water access and park and playground dedication. Sewer and water access fee is $1900 per unit and park dedication fee is $175 per unit. Both permits are due at the time of building permit acquisition. Mr. Kirchoff asked staff to explain flared end drainage inlets. Ms. Wischnack stated the flared end type of drainage inlet will take more water. Mr. Compton commented on the drainage and the request by the City Engineer. Mr. Haugen moved to close the hearing. Seconded by Mr. Kirchoff the hearing closed at 5:45 p.m. Mr. Haugen made a motion to approve the conditional use permit request with staff recommendations. The motion was seconded by Mr. Kirchoff. The motion carried unanimously. Mr. Kirchoff made a motion to approve the request for preliminary plat. Seconded by Ms. Hanneman the motion carried unanimously. Ms. Wischnack stated the item will be placed on the City Council consent agenda for their meeting May 28,2002. B) STEVEN SENART, PROPERTY OWNER, 986 THOMAS AVE SW, IS REQUESTING A CONDITIONAL USE PERMITTO REPLACE A WOODEN FENCE WITH A6' VINYL FENCE IN THE FRONT YARD Chairman Arndt opened the hearing at 5:46 p.m. with the reading of publication #6721 as published in The Hutchinson Leader on Thursday, May 9, 2002. Ms. Baumetz commented on the request and explained staff recommendations for an angled corner to permit sight distance to Lake St. while backing from driveway. Mr. Senart stated there are a number of trees and shrubs planted on the inside of the fences area and it would be difficult to change the fence location from the present site. He explained the driveway access and stated he backs from the driveway slowly. He is not interested in angling the fence. However, there would be a possibility of moving the fence in from the street 6 to 8 inches. Discussion followed on the placement of the fence and the height limiting sight distance. Ms. Minutes Planning Commission - May 21, 2002 Page 2 Wischnack stated the staff is looking at public safety concerns. Mr. Senart stated the fence has been at the same location on the property for several years and he would like to improve the property by installing a vinyl fence. Discussion followed on the angle of the fence and what would be necessary for safety. Ms. Wischnack stated the Police Chief and City Engineer would be asked to verify the safety issues discussed. Mr. Kirchoff moved to close the hearing, seconded by Mr. Haugen the motion carried and the hearing closed at 6:08 p.m. Mr. Kirchoff made a motion to recommend to approve the request with the following recommendations: 1. Fence must be moved to the east 8" from present location; 2. Any removal of utilities will be at owner's expense; 3. City staff will re-verify sight distance backing from driveway. Seconded by Mr. Fraser, discussion followed regarding legal placement of fences. The motion carried with 4 ayes (Kirchoff, Fraser, Haugen and Arndt) and 2 nays (Otteson and Hanneman). Ms Wischnack stated the item will be placed on the City Council regular agenda for their meeting May 28, 2002. C) BRUCE NAUSTDAL HAS SUBMITTED A PRELIMINARY PLAT TO BE KNOW AS 1ST ADDITION TO RAVENWOOD LOCATED SOUTH OF CENTURY AVE. AND WEST OF THE FAIRGROUNDS TH E APPLICANT HAS SU BM ITTED A REQU EST TO REZONE PROPERTY TO BE PLATTED 1 ST ADDITION TO RAVENWOOD FROM R-3 TO POD. MR. NAUSTDAL IS ALSO REQUESTING A CONDITIONAL USE PERMIT TO AMEND THE POD LOCATED IN THE PROPERTY TO BE PLATTED 1ST ADDITION TO RAVENWOOD Chairman Arndt opened the hearing at 6:10 p.m. with the reading of publication #6722 as published in The Hutchinson Leader on Thursday, May 9, 2002. Ms. Wischnack commented on the requests and explained the conditional use permit to amend the setbacks in the planned development district. The property is intended for lower density with a planned development district rather than an R3 zone. Ms. Wischnack explained the flexibility of setbacks for placement of decks in the future. She stated the sewer and water access fees would be $1900.00 per unit and park dedication fees are $135.00 per unit. This area is also in the electric service territory and there will be a fee of $800.00 per unit. All fees are collected at the time of building permit acquisition. There was discussion on the requirement of open space dedication for the planning development district. Ms. Wischnack explained the open space requirement was addressed in the Ravenwood plat. She stated the airport no-build zone was intended to meet the open space policy for the entire plat. Ms. Wischnack commented on the timing of the project. Mr. Naustdal stated this is the first phase of the project and the intent is to meet the 20% open space requirement. Ms. Wischnack commented on the goals of the planning department to discuss fence regulations providing an area on corner lots which would be the zone of visibility. Ms. Hanneman moved to close the hearing. Seconded by Mr. Kirchoff the hearing closed at6:27 p.m. Mr. Haugen made a motion to approve the rezoning request with staff recommendations. Seconded by Ms. Hanneman the motion carried unanimously. Mr. Kirchoff made a motion to approve the preliminary plat with staff recommendations. Seconded by Ms. Otteson the motion carried unanimously. Mr. Haugen made a motion to approve the conditional use permit with staff recommendations. Seconded by Ms. Otteson the motion carried unanimously. Ms. Wischnack stated the item will be placed on the City Council consent agenda for their meeting May 28, 2002. D) JAMIE EMANS IS REQUESTING A CONDITIONAL USE PERMITTO CONSTRUCT A DETACHED GARAGE LARGER THAN 1000 SQ. FT. IN THE FRINGE COMMERCIAL DISTRICT (C-4) LOCATED AT 885 HWY. 7 WEST Minutes Planning Commission - May 21, 2002 Page 3 WITHDRAWN E) JEFF HAMILTON IS REQUESTING A VARIANCE TO CONSTRUCT A PORCH 12.7' FROM PROPERTY LINE LOCATED ON MILWAUKEE AVE. Chairman Arndt opened the hearing at 6:28 p.m. with the reading of publication #6724 as published in The Hutchinson Leader on Thursday, May 9, 2002. Ms. Baumetz commented on the request and reminded the commissioners of the variance request approved in February to construct the home. Discussion followed on request by the public to construct a porch on the front to improve the look of the structure. Chairman Arndt read a letter into the record in opposition of the variance. Ms. Hanneman moved to close the hearing. Seconded by Mr. Kirchoff the hearing closed at 6:36 p.m. Ms. Hanneman made a motion to approve the request with staff recommendations. Seconded by Mr. Fraser the motion carried unanimously. Ms. Wischnack stated the item will be placed on the City Council consent agenda for their meeting May 28,2002. F) SHERRY BETHKE IS REQUESTING A VARIANCE TO REDUCE SIDE YARD SETBACK FROM 6' TO 2' FOR CONSTRUCTION OF A 20' X 30' DETACHED GARAGE WITH AN 8' X 18' ATTACHED SCREEN PORCH LOCATED AT 325 ADAMS ST. SE Chairman Arndt opened the hearing at 6:38 p.m. with the reading of publication #672 as published in The Hutchinson Leader on Thursday, May 9, 2002. Ms. Wischnack commented on the request and explained the change of variance requested to reduce side yard setback from 2 feet to 4.5 feet. She stated the code does require garages and Ms. Bethke does not have a garage on her property. Ms. Wischnack explained the staff recommendation to deny the request based on lack of hardship. Staff suggested alternatives which would not require a variance. Ms. Bethke explained her need for parking space and the narrowness of her lot. She presented a letter of support from the neighboring property owner to the north. She stated the property has been greatly improved since she purchased and a garage would upgrade the property. Discussion followed on parking and the main entrance of the dwelling. Ms. Hanneman commented on the difficulty to grant variances. There was discussion on the placement of a garage and alternative locations which would not require a variance. Mr. Kircoff moved to close the hearing. Seconded by Mr. Fraser the hearing closed at 6:58 p.m. Mr. Kirchoff made a motion to deny the request based on lack of hardship. Seconded by Ms. Hanneman the motion carried unanimously. Ms. Wischnack stated the item will be placed on the City Council regular agenda for their meeting May 28, 2002. G) FREDERICK SELTZ, JAMES HEIKES AND HENNEN'S PROPERTIES HAVE SUBMITTED A PREll M INARY PLAT TO BE KNOWN AS SELTZ SU BDIVISION LOCATED ON HWY 7 EAST Chairman Arndt opened the hearing at 7:00 p.m. with the reading of publication #6724 as published in The Hutchinson Leader on Thursday, May 9, 2002. Minutes Planning Commission - May 21, 2002 Page 4 Ms. Wischnack commented on the request and stated the sketch plan was reviewed in October, 2001. She explained the property ownership and the staff review of the first request and revised preliminary plats thereafter. Ms. Wischnack commented on the staff recommendations and the requirements that have been addressed. Mr. Heikes commented on plans for his property. Discussion followed on access to Lots 2 and 3 and the sewer and water availability. Ms. Wischnack stated the lot sizes meet the gateway ordinance requirements. She stated she met with City Engineer John Rodeberg and he agrees the last revision meets the requirements. However, there could possibly be other design options for the service road. Mr. Heikes commented on exact road placement. He stated they would like to wait until they know what will develop on the lots. Mr. Fraser stated they have complied with the request of staff. Mr. Kirchoff stated he would be more comfortable tabling the request for further review of the revisions by staff. Mr. Seltz explained the easement agreement with Mr. Heikes will follow the recommendations. Ms. Hanneman voiced her frustration that the new material was presented at the last minute. Ms. Wischnack stated the minimum staff expectations have been met. Discussion followed regarding the service road being built by property owners. Ms. Wischnack explained the final plat process which will include the subdivider's agreement. Ms. Otteson moved to close the hearing. Seconded by Mr. Fraser the hearing closed at 7:45 p.m. Ms. Hanneman made a motion to table the request to next month. Seconded by Mr. Kirchoff the motion carried 4 ayes (Hanneman, Kirchoff, Haugen, Arndt) 2 nays (Fraser and Otteson). Ms. Wischnack stated the property owners may prepare the final plat for review with the preliminary plat. 4. NEW BUSINESS 5. OLD BUSINESS Ms. Otteson commented on the land use workshops she attended. She stated the workshops were very beneficial. 6. COMMUNICATION FROM STAFF Ms. Wischnack and Ms. Baumetz updated the commissioners on the progress of the Jefferson St. annexation. Ms. Wischnack stated she has a handout explaining when to abstain from voting on issues. 7. ADJOURNMENT There being no further business, the meeting adjourned at 8:00 p.m.