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03-19-2002 PCM c MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 19th, 2002 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present: Jim Haugen, Dean Kirchoff, Lynn Otteson, Jason Olsen, Brandon Fraser, Kathy Hanneman and Chairman Arndt. Also Present: Julie Wischnack, AICP, City of Hutchinson Director of Planning/Building/Zoning, Marc Sebora, City Attorney, Mark Schnobrich, City Forester and Bonnie Baumetz, Planning Coordinator 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES DATED February 19, 2002 Mr. Haugen made a motion to approve the minutes dated February 19, 2002. The motion was seconded by Mr. Kirchoff and carried unanimously. 3. PUBLIC HEARINGS A) CONSIDERATION OF A CONDITIONAL USE PERMIT TO APPROVE A PROPOSED SITE ENTRANCE AND SECURITY BUILDING CONSTRUCTION (which involves grading in the 100 year flood plain) AS REQUESTED BY 3M COMPANY, 905 ADAMS ST. SE. Chairman Arndt opened the hearing at 5:35 p.m. with the reading of publication #6684 as published in The Hutchinson Leader on Thursday, March 7,2002. Ms. Wischnack commented on the request. She explained, the same request was approved in May, 2001, however, the conditional use permit expired six months after approval. She stated the basement of the security building was to be used for storage and lockers. The flood proofing regulations have been discussed with 3M Company engineers. Ms. Wischnack stated planning staff is satisfied with the request and noted the staff recommendations which include: protected waters permitting, landscaping must be provided, as-built certification of the building's lowest level is required, movement of utilities will be at owner's expense and silt control must be provided. Mr. John Buncher, resident 3M engineer, stated the delay was due to a corporate decision. The plan is to have construction completed by September of this year. Rett Young, 446 Monroe St., voiced concern with increased traffic on 5th Ave. Ms. Wischnack stated the traffic count will increase. Mr. Young stated he is concerned children will play in heavy traffic. He asked if the city would consider providing development of a ramp park in Tartan Park. Ms. Wischnack explained there are plans to do some development within the next year of Tartan Park. Discussion followed on the type of entrance which will be an employee and shipping/receiving entrance. It will be developed with two lanes. One lane for employees and one for shipping and receiving. Brad Burich, 445 Adams, asked about the use for the other entrance at Fair Ave. Ms. Wischnack commented on the parking. Mr. Buncher stated one access will create one control point for security purposes. He stated traffic counts have been estimated. Mr. Burich stated this would cause a major over load with many workers from out of town. He also has concerns with truck traffic on 5th Ave. Mr. Buncher stated the traffic plan for 3M was developed with the city plan at the time 5th Ave was constructed. He stated there will be a 4-way stop at 5tH and Adams St. which will control traffic at that point. Mr. Kirchoff moved to close the hearing. Seconded by Ms. Otteson the hearing closed at 6:00 p.m. Mr. Kirchoff made a motion to approve the request with staff recommendations. Seconded by Mr. Haugen the motion carried unanimously. Ms. Wischnack stated the item will be placed on the City Council consent agenda for their meeting March 26,2002. B) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY LARSON BUILDERS, Minutes Planning Commission - March 19, 2002 Page 2 APPLICANT, TO CONSTRUCT AN ADDITION ON A DETACHED GARAGE LOCATED AT 45_5TH AVE. NW. (THE PROPOSED GARAGE WOULD BE LARGER THAN 1000 SQ. FT) Chairman Arndt opened the hearing at 6:05 p.m. with the reading of publication #6685 as published in The Hutchinson Leader on Thursday, March 7,2002. Ms. Baumetz presented the request and explained the revised building plans and location of the addition in relation to the house on the property. Ms. Otteson inquired about tree removal on the site. Ms. Delores Saar, property owner, stated no trees would be removed. Ms. Hanneman questioned the opening to the North. Mr. Arthur Saar, Jr. stated the revised plan is to have the opening to the South. Ms. Hanneman inquired about the need for a firewall with a gas fireplace in the porch. Ms. Wischnack stated the building official would look at building code issues at the time of building permit review. Mr. Haugen moved to close the hearing, seconded by Ms. Otteson the motion carried and the hearing closed at 6:25 p.m. Mr. Haugen made a motion to recommend to approve the request, seconded by Mr. Olsen the motion carried unanimously. Ms. Wischnack stated the item will be placed on the City Council consent agenda for their meeting March 26, 2002. 4. NEW BUSINESS A) DISCUSSION OF SOIL ENHANCEMENT REQUIREMENT LANGUAGE TO BE ADDED TO CITY CODE Ms. Wischnack commented on the City Forester's request for the amendment. Mark Schnobrich, City Forester, stated there are areas in the city with horrendous soils which should be corrected during development of land. The goal is to have soil conditions upgraded at the development stage. He commented on his presentation with the HRA board and suggestions to create incentives to upgrade soils and educate the homeowners. Mr. Schnobrich stated the boulevards are in need of soil upgrades. He explained possible solutions and proposals. Discussion followed regarding different ways to assess for the upgrade. Mr. Schnobrich stated he has contacted several other cities regarding their plan for soil upgrades in developments. Discussion followed on when and who to charge. It is the consensus of the Planning Commission for the City Forester to come back next month with options. 5. OLD BUSINESS None 6. COMMUNICATION FROM STAFF A) UPDATE ON THE VARIANCE REQUEST AT 605 BROWN ST. Ms. Wischnack commented on the City Council decision not to grant the lot area variance for a duplex. She explained they tabled the item once due to public concerns and the hardship issues. B) UPDATE ON THE GATEWAY ORDINANCE Ms. Wischnack stated the ordinance was adopted with changes. C) NEXT MEETING Minutes Planning Commission - March 19, 2002 Page 3 The next meeting will be held on Monday, April 22,2002, at 5:30 p.m. 7. ADJOURNMENT There being no further business, the meeting adjourned at 7:30 p.m.