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09-18-2001 PCM c MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, September 18,2001 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members present: Jason Olson, Brandon Fraser, Jim Haugen, and Dean Kirchoff. Also present: Julie Wischnack, AICP, Director of Planning/Building/Zoning; Heather Bieniek, Planning Coordinator, and Dick Schieffer, City Attorney. Absent: Lynn Otteson and Jeff Jones 2. CONSENT AGENDA Mr. Haugen moved to approve the minutes for the August 21, 2001 meeting as submitted. Mr. Kirchoff seconded the motion. Motion carried. 3. PUBLIC HEARINGS a.) CONSIDERATION OF VACATION OF EASEMENTS FOR LOTS 3-6. BLOCK 3 OF WALNUT RIDGE ESTATES AS REQUESTED BY PAUL BETKER, 810-840 HILLCREST RD NE. b.) CONSIDERATION OF A PRELIMINARY AND FINAL PLAT TO REPLAT 4 LOTS INTO 6 FOR THE CONSTRUCTION OF 2 TWIN HOMES AND 2 SINGLE FAMILY HOMES TO BE CALLED WALNUT RIDGE ESTATES PLAT 3, AS REQUESTED BY PAUL BETKER, LOCATED AT LOTS 3-6 BLOCK 3 WALNUT RIDGE ESTATES, 810-840 HILLCREST RD NE. Chairman Arndt opened the hearing as published in the Hutchinson Leader on Thursday September 6, 2001. Ms. Wischnack asked if both public hearings could be done at the same time. The board agreed that would be fine. Ms. Wischnack presented the request and stated that Mr. Betker is proposing two sets of twin homes and two single-family homes on the lots. There are a variety of homes in the area so the mixed uses fit in with the neighborhood. Mr. Arndt asked if condensing the properties would affect the utilities and sewer in the area. Ms. Wischnack replied that utilities and sewer would not be affected. Mr. Haugen asked if this area was at one time going to be considered a planned development district (PD). Ms. Wischnack replied that it was but that was mainly for the flexibility that would be allowed. Mr. Fraser moved to close the public hearing. Mr. Haugen seconded the motion. The motion to close the hearing carried unanimously. Mr. Fraser moved to approve the vacation of easements and the preliminary and final plat with the following conditions: 1.) Final plat mylars must be submitted and procedures for recording must be followed. Mr. Kirchoff seconded the motion. Motion to approve carried unanimously. c.) CONSIDERATION OF ANNEXATION OF APPROXIMATELY 3 ACRES OF PROPERTY LOCATED IN SECTION 11 OF LYNN TOWNSHIP AS REQUESTED BY BRIAN AND BRAD LOKENSGARD (L & P SUPPLY), 1470 SOUTH GRADE ROAD. Chairman Arndt opened the hearing as published in the Hutchinson Leader on Thursday, September 6TH 2001 , . Mr. Arndt stated he would be abstaining from voting. Ms. Wischnack explained the request and stated that this was an annexation by ordinance, which means the owners petitioned and asked to be in the city, with less than 60 acres of land. The applicants are requesting to annex 3 acres into the city, which would include their business L & P Supply. Minutes Planning Commission - August 21 , 2001 Page 2 Mr. Arndt asked where the sewer would come in. Ms. Wischnack replied that it would come in from the North, probably under the road. Richard Baumetz, 1350 School Rd, stated that he owns property on the south and west side of the proposed annexation. He stated he would like to see a curb and gutter installed on the west side to keep the water off his property and a plan to control the weeds on the south side. Ms. Wischnack replied that staff will have to talk to the City Engineer to discuss the drainage and the City has a weed ordinance to control long grass and noxious weeds. Ms. Wischnack also stated that if annexed the property will be zoned R-1, if any new construction or remodeling is done the property will have to be rezoned. Mr. Haugen moved to close the public hearing. Mr. Kirchoff seconded the motion. Motion to close the hearing carried unanimously. Mr. Kirchoff moved to approve the annexation for 1470 South Grade Rd. Mr. Olsen seconded the motion. Motion to approve the annexation carried 4-0-1 with Mr. Arndt abstaining. d.) CONSIDERATION OF ANNEXATION OF APPROXIMATELY A %ACRE OF PROPERTY LOCATED IN SECTION 7 OF HASSAN VALLEY TOWNSHIP AS REQUESTED BY KEPLERS AND FORMHALS. Chairman Arndt opened the hearing as published in the Hutchinson Leader on Thursday, September 6TH, 2001. Ms. Wischnack explained the request and stated that the City does not like to do things after the fact but this is an unusual situation and there was an emergency to have these properties hooked up to City sewer. Virgil Gehrke, 1318 Jefferson St. was wondering what the results of the survey were that was taken a couple months ago asking what the homeowners thought of being annexed into the city. Ms. Wischnack responded that 33 surveys' were sent out, 27 responded, and 25 or 26 of them said they did not want to be annexed. Mr. Gehrke asked what happens if the septics fail. Ms. Wischnack replied that some will comply, most of the older ones will fail because they are not in compliance with today's codes. Mr. Gehrke asked if his would fail would he be able to be annexed into the city. Ms. Wischnack replied that the Council has been wrestling with that issue. They are not anxious to do it but have been allowing it, annexing individually will not solve the problem. Mr. Haugen moved to close the public hearing. Mr. Olsen seconded the motion. The motion to close the hearing carried unanimously. Mr. Haugen made the motion to approve the annexations for Kepler's, 1310 Jefferson St. and Formhal's, 1300 Jefferson St. Mr. Olsen seconded the motion. Motion to approve carried unanimously. 4. NEW BUSINESS a.) CONSIDERATION OF A FINAL PLAT TO BE KNOWN AS JACOB'S FIRST ADDITION, TO REPLAT 5 LOTS INTO 2 FOR THE CONSTRUCTION OF A CHIROPRACTIC OFFICE IN A C-5 DISTRICT, AS REQUESTED BY GUY CASPERS, 103 3RD AVE NW. Mr. Haugen and Mr. Olsen stated they would abstain from voting. Ms. Wischnack presented the request and stated that the preliminary plat was approved a few months prior and they are expecting to start construction at any time. She also stated than an agreement was made between Mr. Caspers and the owner of the car wash regarding the utilities going through the lot. Mr. Arndt asked if the new building would affect the utilities. Ms. Wischnack replied that they would not be affected and the proposal has the parking lot over the utilities. Mr. Kirchoff made the motion to approve with the following conditions: 1. The applicant must submit drainage plans with the building permit. Minutes Planning Commission - August 21 , 2001 Page 3 2. Final plat mylars must be submitted and procedures for recording must be followed. Mr. Fraser seconded the motion. Motion to approve the final plat carried 3-0-2 with Mr. Haugen and Mr. Olsen abstaining. 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF 1. The next comprehensive plan meeting will be held Monday, September 24th, 2001 at the EOC from 5:00 p.m.-7:00 p.m. 2. Distribution of "Building Better Neighborhood", reference guide for the board members. 7. ADJOURNMENT There being no further business, Mr. Kirchoff moved to adjourn the meeting at 6:15 p.m. Mr. Olsen seconded the motion. Motion carried.