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10-01-2012 PRCEMMINUTES Parks, Recreation & Community Education Advisory Board October 1, 2012 Members present were Jim Waldron, John Rodeberg, Mary Christensen, Elizabeth Hanninen, Jay Bartholomew and Troy Scotting. Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:15 pm. A motion was made by Mary Christensen and seconded by John Rodeberg to approve the minutes dated August 6, 2012. The board unanimously agreed. OLD BUSINESS Facility Improvements — The Facility Improvement Committee has spent the past year indentifying repair and maintenance issues needed to the city's facilities. The ten year project list will be addressed beginning this fall. A portion of the roof at the Event Center will be replaced. Contractors will be interviewed and bidding on reroofing the east arena and replacing the dehumidification and refrigeration systems in both arenas. Luce Line Trail —The City is meeting with the DNR on October 2 to discuss bituminous surfacing of the trail from Hutchinson to Winsted. The City expressed an interest in contributing $750,000 toward this project. Winsted may also contribute $750,000. McLeod County may contribute $500,000. The total cost is estimated to be $2.7 million; the rest may be made up by local donor contributions. Church/Theatre Production — The Hutchinson Theatre Company production of Smoke on the Mountain had five sellout performances in the church. It generated $5,000 in rental revenue. There may two more Smoke on the Mountain follow up performances in January. Depot Update — The MPCA inspected the site and determined that the soil was contaminated. Estimated cost for digging up the soil and replacing it is $900,000. As that this site is zoned commercial and not residential, the soil can be covered with bituminous for approximately half of this cost. There will be more discussion on this with the City Council and the railroad. NEW BUSINESS Heart of Hutch — Upcoming event: "Walking School Bus ". This is an event in which adults walk or bike to school with a child. The Hospital has a wellness grant to screen and monitor citizens' blood pressures and cholesterol levels. Fall Programs — Statistics were presented showing middle school sports and community education enrichment programs participation over the past few years. Hutchinson Arts —The new director is Erika Durheim and the new location is the rear of the old Hutchinson Leader Office (now Hutchinson Family Dentistry). A river -walk event was held on September 8t' with approximately 250 participants. There were activities for children at this walk. An art walk is being considered in which art is displayed for a period of time and is for sale. Comp Plan/Downtown Plan — A public meeting was held called "Imagine Hutch" which focused on two to three achievable strategies that would capitalize on current Hutchinson assets. The old medical center on Franklin Street near the river is one of these assets. Completion of the plans is slated for January or February, 2013. MINUTES PRCE Advisory Board October 1, 2012 Page two BOARD MEMBER ITEMS There are two openings on the PRCE Advisory Board. The mayor has one candidate. John Rodeberg showed a picture of a permanent cover for the performance stage at West River Park. The cost is estimated to be $75,000. This cost could be lower with donated labor. Corporate sponsors are being sought. Mary Christensen and Bill Arndt representing the City Council, along with city staff, met with a group of senior citizens regarding opening the Event Center on Fridays (it is currently closed on Fridays). More discussion and ideas will be forthcoming. ADJOURNMENT The meeting was adjourned at 6:17 pm by a motion made by Jay Bartholomew and seconded by Troy Scotting. The Board unanimously agreed.