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10-18-2004 SAM Senior Advisory Board Minutes October 18, 2004 Present: John Lyman, June Lyman, Julie Jensen, Jim Hanson, Robert Cogley. City Staff: September Jacobsen, John McRaith, Absent: Lorraine Zajicek, Liz Tokarczyk, Kathy Hemmah I. The meeting was called to order at 10: 14 a.m. by chairman Jim Hansen II. Secretary's Report: The September 20th minutes were examined. John Lyman made the motion to approve and Robert seconded the motion. Motion approved. III. Treasurer's Report: Card sales this past month included $136 from the Event Center and $36 from Green Castle. A cost of nearly $2400 will be incurred this month for the dance floor addition. John Lyman made the motion to approve the treasurer's report with a second from Julie Jensen. The motion passed. IV. Old Business A. Tours- The Old Log Theater trip on Thursday has 35 people registered to attend. Our two December events, Crown College and a visit to the Swedish Institute, have 33 each, and the Mystery Tour scheduled for November is sold out. Julie is planning to book a trip for February to a musical rendition entitled "Cole Porter-Anything Goes". Next May, there could be a possible trip to the Orpheum for a presentation of "The Lion King". Julie will get some details. This may be a trip promoted by PRCE through its youth programming also. B. Update on Programs- The most recent dance was well attended with 85 people involved. A senior activity entitled "Bread in a Bag" had ten participants. The Senior Expo had over 200 in attendance and continues to be very popular. The pool concession season was successful despite a cool summer. The volunteers raised $936. C. Dance Floor Pricing- The dance floor will be delivered for free and should arrive on October 18th or 19th. September had contacted board members since the last meeting so that the floor could be purchased in time for the October dance. Total cost of the project including a caddy was $2383. The floor will be available for private rentals so the Advisory Board will recoup the cost over time. D. Pool Table Cover- The project to create a cover for the pool table, to make it available for other events, is on hold while it is determined what materials will be needed. There are no major obstacles to the project so it will be accomplished in the near future. V. New Business A. Christmas Angels- An apple peeler was purchased with funds from the Christmas Angels activity. B. Dance Floor Policies- September felt that the board should have a policy in place regarding rental of the recently purchased dance floor. Instead of spending time at the board meeting discussing the various facets of this policy, September will draw up a draft document and present it at the next meeting for consideration. C. Cabinetry in the Arts & Crafts room- Cabinets are needed in the Arts & Crafts room to store various materials. September requested that the Advisory Board purchase additional cabinets that match the present ones. A full wall in the kitchen area would cost $3130 for cabinets that are 29 inches deep or $2929 for cabinets with a 24-inch depth. The Christmas Angels group has also been involved in funding this project. The cabinets are made by Stevens Industries and sold by H & B Sales. John Lyman made a motion to purchase with a second from Julie Jensen. The motion passed unanimously. D. Board Members for 2005- Julie Jensen is the only board member whose term is expiring in 2004. She is eligible for a second three-year term. VI. Adjournment: Julie made a motion to adjourn at 11: 12am with a second from John. The motion passed. Next Meeting: Monday, November 15th at 10:00 a.m. John McRaith, Secretary