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06-30-2010 HUCMRegular Meeting June 30, 2010 Members present: Vice President Robert Hantge; Secretary Craig Lenz; Commissioner Donald H. Walser; Commissioner Paul Nordin; Attorney Marc Sebora; General Manager Michael Kumm. Member absent: President Dwight Bordson Vice President Hantge called the meeting to order at 3:00 p.m. The minutes of the May 26, 2010 regular meeting were reviewed. A motion was made by Secretary Lenz, seconded by Commissioner Nordin to approve the minutes as written. Motion was unanimously carried. The May 2010 payables were discussed. A motion was made by Commissioner Walser, seconded by Secretary Lenz to ratify the payment of bills in the amount of $2,714,773.32 (detailed listing in payables book). Motion was unanimously carried. GM Kumm presented the May 2010 financial statements /budget year -to -date. After discussion, a motion was made by Secretary Lenz, seconded by Commissioner Nordin to approve the financial statements /budget year -to -date. Motion was unanimously carried. Discussion was held on employee community service. Vice President Hantge will gather information from other organizations on their volunteerism programs and bring it back to the board next month for further discussions. GM Kumm presented changes to the organizational chart. The two changes are title changes only. Dave Hunstad's title is changing from Manager — Electric to Manager Electric Transmission /Distribution. Dan Lang's title is changing from Manager — Technical Services to Manager — Engineering Services. There is no change to their job descriptions. A motion was made by Secretary Lenz, seconded by Commissioner Nordin to approve changes to the organizational chart. Motion was unanimously carried. (Organizational chart attached.) GM Kumm presented changes to the exempt and non - exempt handbooks, sections: promotions and transfers; layoffs; voluntary leave of absence; and definitions. These changes are grammatical in nature, and a change to the titles that were just approved in the organizational chart. A motion was made by Commissioner Walser, seconded by Secretary Lenz to approve the changes to the exempt and non - exempt handbooks. Motion was unanimously carried. (Changes attached.) GM Kumm presented changes to credit card policy. These changes also reflect the title changes. A motion was made by Secretary Lenz, seconded by Commissioner Walser to approve changes to the credit card policy. Motion was unanimously carried. (Credit card policy attached.) GM Kumm presented requisition #004038 for 3,600' underground conductor for plant 1 transformer (pad and structure) from Border States for $28,872. This is for the transformer downtown that failed on June 2, 2010. After discussion a motion was made by Commissioner Walser, seconded by Secretary Lenz to approve requisition #004038 for 3,600' underground conductor for plant 1 transformer (pad and structure) from Border States. Motion was unanimously carried. (Requisition attached.) Division Reports • Electrical Forced Outage — Transformer Failure 6 -2 -10 GM commended staff for their outstanding efforts in coordinating everything that needed to be accomplished during this outage to get the power back on. Employees showed unbelievable cooperation. We are expecting the new transformer around July 13th • Electrical Forced Outage —Car Accident 6 -4 -10 A car hit our 115 line and snapped the wood laminate pole in half. Again the coordinating efforts by HUC employees were exemplary. • Electrical Planned Outage 6 -16 -10 We had to shift load from one feeder to another feeder in order to avoid a potential outage. Commissioner Nordin expressed his appreciation in being personally notified of the planned outage for his place of business. • AMI (Smart Metering) Progress The coordinating efforts for this program, has been very good as well. The meters we've installed are communicating and by the fall of 2010 we could be reading meters via this system; remotely connect and disconnect; and remotely read meters for move -ins and move -outs. By 2011 we could have the ability to support our transformer load management; by 2013 we could read all the meters on the same day; by 2013 we will no longer need to estimate meter reads (although personnel does a great job in estimating them). We could possibly see a payback in 2 -3 years. Other advantages are the ease of completing our regulatory reporting. In addition, meters are equipped with tampering alarms. Gas — John Webster • Next week, Wednesday through Friday MNOPS will be here to do the annual audit • We'll be ready to start installing gas to Highway 15 South the week after July 4th Electric — Steve Lancaster • Landscaping is completed at plant 1 • Starting July 1St, we'll generate 5 days a week for 2 months. • HUC sponsored the Midwest Turbine Users group meeting and discussed winter operating issues Business — Jan Sifferath • Our contracted cleaning person, Pat Wright, is retiring. Her last day will be July 16th. Will be contacting cleaning companies for pricing. Finance — Jared Martig • Landscaping is completed at MDC building; will be doing some planting next year • Selling a truck and a wire trailer through GovDeal Auction Commissioner Nordin mentioned that he will not be able to attend next month's commission meeting. Legal Update Attorney Sebora reported on the garnishment action against Steile Construction; they are not a valid corporation. They are under contract with us for our conversion project and we are under order to send their $20,000 payment made payable to the Court. A motion was made by Secretary Lenz, seconded by Commissioner Nordin to close the meeting to discuss labor negotiations. Motion was unanimously carried. The meeting closed at 3:50 p.m. A motion was made by Secretary Lenz, seconded by Commissioner Walser to move from closed meeting back to open meeting. Motion was unanimously carried. The meeting reopened at 4:02 p.m. A motion was made by Commissioner Nordin, seconded by Secretary Lenz to approve the tentative labor agreement. Motion was unanimously carried. Unfinished Business Approve Sale of One -Half Acre of Mineral Rights in Oklahoma (Tabled from April 28th and May 16th Regular Meetings) - Tabled- New Business None There being no further business, a motion was made by Secretary Lenz, seconded by Commissioner Nordin to adjourn the meeting at 4:06 p.m. Motion was unanimously carried. ATTEST: Robert Hantge, Vice President Craig Lenz, Secretary Regular Meeting June 30, 2010 Members present: Vice President Robert Hantge; Secretary Craig Lenz; Commissioner Donald H. Walser; Commissioner Paul Nordin; Attorney Marc Sebora; General Manager Michael Kumm. Member absent: President Dwight Bordson Vice President Hantge called the meeting to order at 3:00 p.m. The minutes of the May 26, 2010 regular meeting were reviewed. A motion was made by Secretary Lenz, seconded by Commissioner Nordin to approve the minutes as written. Motion was unanimously carried. The May 2010 payables were discussed. A motion was made by Commissioner Walser, seconded by Secretary Lenz to ratify the payment of bills in the amount of $2,714,773.32 (detailed listing in payables book). Motion was unanimously carried. GM Kumm presented the May 2010 financial statements /budget year -to -date. After discussion, a motion was made by Secretary Lenz, seconded by Commissioner Nordin to approve the financial statements /budget year -to -date. Motion was unanimously carried. Discussion was held on employee community service. Vice President Hantge will gather information from other organizations on their volunteerism programs and bring it back to the board next month for further discussions. GM Kumm presented changes to the organizational chart. The two changes are title changes only. Dave Hunstad's title is changing from Manager — Electric to Manager Electric Transmission /Distribution. Dan Lang's title is changing from Manager — Technical Services to Manager — Engineering Services. There is no change to their job descriptions. A motion was made by Secretary Lenz, seconded by Commissioner Nordin to approve changes to the organizational chart. Motion was unanimously carried. (Organizational chart attached.) GM Kumm presented changes to the exempt and non - exempt handbooks, sections: promotions and transfers; layoffs; voluntary leave of absence; and definitions. These changes are grammatical in nature, and a change to the titles that were just approved in the organizational chart. A motion was made by Commissioner Walser, seconded by Secretary Lenz to approve the changes to the exempt and non - exempt handbooks. Motion was unanimously carried. (Changes attached.) GM Kumm presented changes to credit card policy. These changes also reflect the title changes. A motion was made by Secretary Lenz, seconded by Commissioner Walser to approve changes to the credit card policy. Motion was unanimously carried. (Credit card policy attached.) GM Kumm presented requisition #004038 for 3,600' underground conductor for plant 1 transformer (pad and structure) from Border States for $28,872. This is for the transformer downtown that failed on June 2, 2010. After discussion a motion was made by Commissioner Walser, seconded by Secretary Lenz to approve requisition #004038 for 3,600' underground conductor for plant 1 transformer (pad and structure) from Border States. Motion was unanimously carried. (Requisition attached.) Division Reports • Electrical Forced Outage —Transformer Failure 6 -2 -10 GM commended staff for their outstanding efforts in coordinating everything that needed to be accomplished during this outage to get the power back on. Employees showed unbelievable cooperation. We are expecting the new transformer around July 13tH • Electrical Forced Outage — Car Accident 6 -4 -10 A car hit our 115 line and snapped the wood laminate pole in half. Again the coordinating efforts by HUC employees were exemplary. • Electrical Planned Outage 6 -16 -10 We had to shift load from one feeder to another feeder in order to avoid a potential outage. Commissioner Nordin expressed his appreciation in being personally notified of the planned outage for his place of business. • AMI (Smart Metering) Progress The coordinating efforts for this program, has been very good as well. The meters we've installed are communicating and by the fall of 2010 we could be reading meters via this system; remotely connect and disconnect; and remotely read meters for move -ins and move -outs. By 2011 we .could have the ability to support our transformer load management; by 2013 we could read all the meters on the same day; by 2013 we will no longer need to estimate meter reads (although personnel does a great job in estimating them). We could possibly see a payback in 2 -3 years. Other advantages are the ease of completing our regulatory reporting. In addition, meters are equipped with tampering alarms. Gas — John Webster • Next week, Wednesday through Friday MNOPS will be here to do the annual audit • We'll be ready to start installing gas to Highway 15 South the week after July 4th Electric — Steve Lancaster • Landscaping is completed at plant 1 • Starting July 1St, we'll generate 5 days a week for 2 months. • HUC sponsored the Midwest Turbine Users group meeting and discussed winter operating issues Business — Jan Sifferath • Our contracted cleaning person, Pat Wright, is retiring. Her last day will be July 16th. Will be contacting cleaning companies for pricing. Finance — Jared Martig • Landscaping is completed at MDC building; will be doing some planting next year • Selling a truck and a wire trailer through GovDeal Auction Commissioner Nordin mentioned that he will not be able to attend next month's commission meeting. Legal Update Attorney Sebora reported on the garnishment action against Steile Construction; they are not a valid corporation. They are under contract with us for our conversion project and we are under order to send their $20,000 payment made payable to the Court. A motion was made by Secretary Lenz, seconded by Commissioner Nordin to close the meeting to discuss labor negotiations. Motion was unanimously carried. The meeting closed at 3:50 p.m. A motion was made by Secretary Lenz, seconded by Commissioner Walser to move from closed meeting back to open meeting. Motion was unanimously carried. The meeting reopened at 4:02 p.m. A motion was made by Commissioner Nordin, seconded by Secretary Lenz to approve the tentative labor agreement. Motion was unanimously carried. Unfinished Business Approve Sale of One -Half Acre of Mineral Rights in Oklahoma (Tabled from April 28th and May 16th Regular Meetings) - Tabled- New Business None There being no further business, a motion was made by Secretary Lenz, seconded by Commissioner Nordin to adjourn the meeting at 4:06 p.m. Motion was unanimously carried. ATTEST: Rol ert ntg ice President