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10-28-2009 HUCMRegular Meeting October 28, 2009 Members present: President Dwight Bordson; Vice President Robert Hantge; Commissioner Donald H. Walser; Attorney Marc Sebora; General Manager Michael Kumm. Members absent: Secretary David Wetterling; Commissioner Craig Lenz President Bordson called the meeting to order at 3:00 p.m. The minutes of the September 30, 2009 regular meeting were reviewed. A motion was made by Vice President Hantge, seconded by Commissioner Walser to approve the minutes as written. Motion was unanimously carried. The September 2009 payables were discussed. After discussion, a motion was made by Commissioner Walser, seconded by Vice President Hantge to ratify the payment of bills in the amount of $3,185,106.57 (detailed listing in payables book). Motion was unanimously carried. GM Kumm presented the September 2009 financial statements /budget year -to -date. After discussion, a motion was made by Vice President Hantge, seconded by Commissioner Walser to approve the financial statements /budget year -to -date. Motion was unanimously carried. GM Kumm presented the changes to the policies and requirements booklet, gas side, sections: natural gas service requirements and charges, temporary service; and sealing of meters. These changes were tabled from September 30, 2009 regular meeting after a recommendation of new wording to the section for natural gas service requirements and charges to include pressure testing of all new natural gas consumer owned fuel lines. John Webster is meeting with City officials to adopt a procedure for these inspections. After discussion, a motion was made by Commissioner Walser, seconded by Vice President Hantge to approve the changes to policies and requirements booklet, gas sections. Motion was unanimously carried. (Policy attached.) GM Kumm presented changes to roadway and destination lighting operation and maintenance policy. After discussion a motion was made by Vice President Hantge, seconded by Commissioner Walser to approve changes to the roadway and destination lighting operation and maintenance policy with a recommended change to a grammatical error in the `repairs' section. Motion was unanimously carried. (Amended policy attached.) John Webster presented the changes to the pandemic flu plan. Discussion was held regarding our current sick leave policy and if it calls out key positions or critical employees in case of a quarantine situation and how jobs that are vital can be completed. After discussion a motion was made by Commissioner Walser, seconded by Vice President Hantge to approve the changes to the pandemic flu plan with the recommendation of a change to one sentence and to bring the sick leave policy to the board for discussion next month. Motion was unanimously carried. (Revised Pandemic flu plan attached.) Steve Lancaster presented requisition #003735 for 25,000' 1/0 conductor from Border States. This is inventory for 2010. A motion was made by Commissioner Walser, seconded by Vice President Hantge to approve requisition #003735 for 25,000' 1/0 conductor from Border States for $37,450. Motion was unanimously carried. (Requisition #003735 attached.) Steve Lancaster presented requisition #003736 for 10,000' 500 MCM conductor from Border States. This is inventory for 2010 also. A motion was made by Vice President Hantge, seconded by Commissioner Walser to approve requisition #003736 for 10,000' 500 MCM conductor from Border States for $32,930. Motion was unanimously carried. (Requisition #003736 attached.) Discussion was held for rescheduling November's regular meeting. November's regular meeting will stay as it is: November 25 at 3:00 p.m. Discussion was held for rescheduling December's regular meeting. A motion was made by Commissioner Walser, seconded by Vice President Hantge to rescheduled December's regular meeting for January 4, 2010 at 3:00 p.m. Motion was unanimously carried. Discussion was held to schedule a special meeting for the 2010 budget approval. After discussion a motion was made by Vice President Hantge, seconded by Commissioner Walser to schedule a special meeting for budget approval on December 16, 2009 at 3:00 p.m. Motion was unanimously carried. Division reports Electric — Steve Lancaster • Last month authorization was given to advertise a call for bids for plant 1 transformer. The ad has been written and it now needs a signature. Gas — John Webster • AMI consultants will be here in December to review what they have analyzed. • Making arrangements to talk with other utilities using automatic metering systems. Legal Update — none GM Kumm reported on the following: • Updated the organizational chart • Started doing the remodeling to the outside of our facility — getting quotes for the inside work • New job descriptions have been drafted — 2 internal postings were up and we have conducted interviews — will make a decision early next week • Jared Martig and Jan Sifferath started their new positions October 19, 2009. • We were not selected to receive any grant money for AMI; we will proceed with it and use CIP money. • Had an MMGA board meeting on October 26, 2009; prepay might happen next year; will not be purchasing any wells, not enough interest; MMGA through MMUA redrafted legislation and it was amended. Unfinished Business • Land Purchase Energy Industrial Park: The committee met and with Miles Seppelt and an offer was made that if we purchase anything it would be the land only and we would not use their infrastructure. Miles will go back to his board with this information; but he emphasized that another group is interested in the land. The committee is still working on this. • Territory: Met with the Coop and negotiations are moving slowly. We will set up another meeting to try to get this resolved. • Vice President Hantge asked about the requisition for a new truck that was pulled from the agenda in May. Staff has been reviewing their needs of when to replace trucks and the useful life of transportation trucks versus construction trucks. It's too late to replace the construction truck in question because the state bids have not come out yet; but consideration was given to buying construction trucks in the spring as has been done in the past and keeping transportation trucks longer. New Business • Cenntenial Land Company: HUC owns one -half acre of mineral rights in Oklahoma City. In 2002 we sold everything to Chesapeake but this was somehow overlooked and Chesapeake does not want it now. We will maintain our rights to it and receive compensation quarterly. Cenntenial Land Company will send out the paper work on this. There being no further business, a motion was made by Vice President Hantge, seconded by Commissioner Walser to adjourn the meeting at 4:38 p.m. Motion was unanimously carried. ATTEST: Dwight Bordson, President Robert Hantge, Vice President Regular Meeting October 28, 2009 Members present: President Dwight Bordson; Vice President Robert Hantge; Commissioner Donald H. Walser; Attorney Marc Sebora; General Manager Michael Kumm. Members absent: Secretary David Wetterling; Commissioner Craig Lenz President Bordson called the meeting to order at 3:00 p.m. The minutes of the September 30, 2009 regular meeting were reviewed. A motion was made by Vice President Hantge, seconded by Commissioner Walser to approve the minutes as written. Motion was unanimously carried. The September 2009 payables were discussed. After discussion, a motion was made by Commissioner Walser, seconded by Vice President Hantge to ratify the payment of bills in the amount of $3,185,106.57 (detailed listing in payables book). Motion was unanimously carried. GM Kumm presented the September 2009 financial statements /budget year -to -date. After discussion, a motion was made by Vice President Hantge, seconded by Commissioner Walser to approve the financial statements /budget year -to -date. Motion was unanimously carried. GM Kumm presented the changes to the policies and requirements booklet, gas side, sections: natural gas service requirements and charges; temporary service; and sealing of meters. These changes were tabled from September 30, 2009 regular meeting after a recommendation of new wording to the section for natural gas service requirements and charges to include pressure testing of all new natural gas consumer owned fuel lines. John Webster is meeting with City officials to adopt a procedure for these inspections. After discussion, a motion was made by Commissioner Walser, seconded by Vice President Hantge to approve the changes to policies and requirements booklet, gas sections. Motion was unanimously carried. (Policy attached.) GM Kumm presented changes to roadway and destination lighting operation and maintenance policy. After discussion a motion was made by Vice President Hantge, seconded by Commissioner Walser to approve changes to the roadway and destination lighting operation and maintenance policy with a recommended change to a grammatical error in the 'repairs' section. Motion was unanimously carried. (Amended policy attached.) John Webster presented the changes to the pandemic flu plan. Discussion was held regarding our current sick leave policy and if it calls out key positions or critical employees in case of a quarantine situation and how jobs that are vital can be completed. After discussion a motion was made by Commissioner Walser, seconded by Vice President Hantge to approve the changes to the pandemic flu plan with the recommendation of a change to one sentence and to bring the sick leave policy to the board for discussion next month. Motion was unanimously carried. (Revised Pandemic flu plan attached.) Steve Lancaster presented requisition #003735 for 25,000' 1/0 conductor from Border States. This is inventory for 2010. A motion was made by Commissioner Walser, seconded by Vice President Hantge to approve requisition #003735 for 25,000' 1/0 conductor from Border States for $37,450. Motion was unanimously carried. (Requisition #003735 attached.) Steve Lancaster presented requisition #003736 for 10,000' 500 MCM conductor from Border States. This is inventory for 2010 also. A motion was made by Vice President Hantge, seconded by Commissioner Walser to approve requisition #003736 for 10,000' 500 MCM conductor from Border States for $32,930. Motion was unanimously carried. (Requisition #003736 attached.) Discussion was held for rescheduling November's regular meeting. November's regular meeting will stay as it is: November 25 at 3:00 p.m. Discussion was held for rescheduling December's regular meeting. A motion was made by Commissioner Walser, seconded by Vice President Hantge to rescheduled December's regular meeting for January 4, 2010 at 3:00 p.m. Motion was unanimously carried. Discussion was held to schedule a special meeting for the 2010 budget approval. After discussion a motion was made by Vice President Hantge, seconded by Commissioner Walser to schedule a special meeting for budget approval on December 16, 2009 at 3:00 p.m. Motion was unanimously carried. Division reports Electric — Steve Lancaster • Last month authorization was given to advertise a call for bids for plant 1 transformer. The ad has been written and it now needs a signature. Gas — John Webster • AMI consultants will be here in December to review what they have analyzed. • Making arrangements to talk with other utilities using automatic metering systems. Legal Update — none GM Kumm reported on the following: • Updated the organizational chart • Started doing the remodeling to the outside of our facility — getting quotes for the inside work • New job descriptions have been drafted — 2 internal postings were up and we have conducted interviews — will make a decision early next week • Jared Martig and Jan Sifferath started their new positions October 19, 2009. • We were not selected to receive any grant money for AMI; we will proceed with it and use CIP money. • Had an MMGA board meeting on October 26, 2009; prepay might happen next year; will not be purchasing any wells, not enough interest; MMGA through MMUA redrafted legislation and it was amended. Unfinished Business • Land Purchase Energy Industrial Park: The committee met and with Miles Seppelt and an offer was made that if we purchase anything it would be the land only and we would not use their infrastructure. Miles will go back to his board with this information; but he emphasized that another group is interested in the land. The committee is still working on this. • Territory: Met with the Coop and negotiations are moving slowly. We will set up another meeting to try to get this resolved. • Vice President Hantge asked about the requisition for a new truck that was pulled from the agenda in May. Staff has been reviewing their needs of when to replace trucks and the useful life of transportation trucks versus construction trucks. It's too late to replace the construction truck in question because the state bids have not come out yet; but consideration was given to buying construction trucks in the spring as has been done in the past and keeping transportation trucks longer. New Business • Cenntenial Land Company: HUC owns one -half acre of mineral rights in Oklahoma City. In 2002 we sold everything to Chesapeake but this was somehow overlooked and Chesapeake does not want it now. We will maintain our rights to it and receive compensation quarterly. Cenntenial Land Company will send out the paper work on this. There being no further business, a motion was made by Vice President Hantge, seconded by Commissioner Walser to adjourn the meeting at 4:38 p.m. Motion was unanimously carried. Ro6ert Hantge, Vice President ATTEST:� Dwi ht lordson, Wresident NATURAL GAS SERVICE REQUIREMENTS AND CHARGES: Hutchinson Utilities Commission shall not install any facilities until all affected properties are within 6 inches of final grade. New Service Installations Single family residential service —3/4" $200.00 Commercial, Industrial, Multi- family service Time and Material Expense HUC shall furnish and install the underground service line. The underground service to the meter is the property of HUC. Excess flow valves shall be installed on all new single - family residential services lines. .. . IN ~11 .• \- All new natural gas consumer owned fuel lines, downstream of the metering facilities, must be pressure tested, prior to the gas meter being set. The test must be verified by an approved inspector. No structures or buildings shall be located over underground natural gas lines. Natural gas services lines /metering facilities must be relocated to a location agreed upon by HUC. The customer shall be responsible for all costs involved in relocating these facilities. No service line valve or any portion of the natural gas metering facilities may be buried. The customer shall be responsible for all costs incurred in raising all facilities. Installation of Natural Gas Service Lines — November 1 Through March 31 Final determination on installation of natural gas service lines shall be made by HUC. TEMPORARY SERVICE HUC does not offer temporary natural gas service. SEALING OF METERS Natural Gas meters, which have been sealed by HUC shall not be tampered with without the consent of the utilities except in emergency cases. HUC shall be notified immediately after a seal has been broken. If HUC is not notified and HUC personnel discover a broken seal, a $10 broken seal charge may be assessed to the customer. Meter reading personnel will inspect all meters and seals as they are reading meters. Seals will be assigned to each meter /account by color according to the following: Gray Seal Regular Account Red Seal Meter Disconnected for Non - payment Blue Seal Meter Disconnected by Customer Request Yellow Seal Life Support Equipment PANDEMIC FLU PLAN THIS PANDEMIC FLU PLAN HAS BEEN DEVELOPED BY THE HUTCHINSON UTILITIES COMMISSION (HUC) TO MAINTAIN THE FUNCTIONALITY OF THE UTILITIES IN THE EVENT OF A PANDEMIC INFLUENZA. THIS PLAN IS MEANT TO ADDRESS AS MANY ISSUES AS POSSIBLE, HOWEVER, IF YOU SHOULD HAVE ANY QUESTIONS OR CONCERNS PLEASE CONTACT HUC MANAGEMENT. THE UNKNOWN SEVERITY AND IMPACT OF DIFFERENT FLU STRAINS MAKES IT NECESSARY FOR HUC MANAGEMENT TO EVALUATE EACH INDIVIDUAL SITUATION INDEPENDENTLY. ONCE HUC HAS COMPLETED ITS EVALUATION THE DETERMINATION WILL BE MADE AS TO THE OPERATIONAL CODE TO IMPLEMENT, WHEN THE IMPLEMENTATION MAY BEGIN AND IF ALL OR PART OF AN OPERATIONAL CODE MAY BE NECESSARY TO MAINTAIN THE FUNCTIONALITY OF THE UTILITIES. WHAT IS PANDEMIC INFLUENZA? AN INFLUENZA PANDEMIC OCCURS WHEN A NEW INFLUENZA VIRUS CAUSES HIGH NUMBERS OF ILLNESSES IN HUMANS AND SPREADS RAPIDLY THROUGHOUT THE WORLD. BECAUSE THERE IS LITTLE NATURAL IMMUNITY, THE DISEASE CAN SPREAD EASILY FROM PERSON TO PERSON. ACCORDING TO THE CENTERS FOR DISEASE CONTROL AND PREVENTION, A PANDEMIC IS A GLOBAL DISEASE OUTBREAK. A FLU PANDEMIC OCCURS UNDER THE FOLLOWING CONDITIONS: • A NEW INFLUENZA VIRUS EMERGES, AGAINST WHICH THERE IS LITTLE OR NO IMMUNITY IN HUMANS. • IT SPREADS EASILY FROM HUMAN TO HUMAN; AND, • IT INFECTS HUMANS AND CAUSES SEVERE ILLNESS. BUSINESS OBJECTIVE • THE OBJECTIVE OF HUTCHINSON UTILITIES COMMISSION'S CONTINUITY PLAN DURING THE PANDEMIC FLU CRISIS IS TO SUSTAIN THE CURRENT CUSTOMER BASE AND TO PROVIDE AN ADEQUATE LEVEL OF CUSTOMER SERVICE. HUTCHINSON UTILITIES COMMISSION SHALL STRIVE TO REMAIN FLEXIBLE IN ITS BUSINESS OPERATIONS IN ORDER THAT HUC MAY CONTINUE TO PROVIDE EXCELLENT CUSTOMER SERVICE DURING A PANDEMIC FLU CRISIS. BUSINESS PREPARATION • PANDEMIC BUSINESS CONTINUITY PLAN - BCP • ABSENTEEISM - AFFECT 25 TO 40% OF WORKFORCE • DURATION - 6 TO 8 MONTHS • AFFECTS ACCESS TO AND AVAILABILITY OF ALL KEY RESOURCES: 1 . EMPLOYEES - CRITICAL FUNCTION EMPLOYEES 2. OPERATIONS - CRITICAL FUNCTIONS 3. HUMAN RESOURCES 4. FACILITIES AND EQUIPMENT (IT) 5. CAPITAL 6. CRITICAL SUPPLIES • EACH DEPARTMENT AT HUTCHINSON UTILITIES COMMISSION NEEDS A PANDEMIC BCP - CREATE A CROSS-FUNCTIONAL TEAM, LIST CRITICAL FUNCTIONS AND CRITICAL EMPLOYEES. BUSINESS CONTINUITY PLAN THE BUSINESS IMPACT ANALYSIS SHOULD BE BASED ON LOSS OF CRITICAL FUNCTIONS AND SHOULD REALIZE THAT ESSENTIAL EMPLOYEES MAY NOT BE AVAILABLE FOR RECOVERY. HEALTH, LIFE AND SAFETY ISSUES MUST TAKE PRECEDENT OVER ALL ACTIONS CONTAINED IN THE PLAN. PANDEMIC FLU OPERATIONAL CODES • WHITE NO REPORTED CASE IN THE UNITED STATES. BUSINESS AS USUAL • YELLOW REPORTED CASE IN THE UNITED STATES BUT NOT IN MINNESOTA. BUSINESS AS USUAL • GREEN REPORTED CASE IN MINNESOTA. AT MANAGEMENT'S DISCRETION. THE FOLLOWING ACTIVITIES MAY BE INITIATED: ALL EMPLOYEES REPORTING TO WORK MAY BE REQUIRED TO WEAR PPE; GOGGLES, RESPIRATORS, GLOVES WHEN COMING IN CONTACT WITH OTHERS. BUSINESS AS USUAL HUC MAY NOTIFY ALL CUSTOMERS, BY RADIO, NEWSPAPER, SIGNAGE IN CUSTOMER SERVICE VESTIBULE, ETC, OF THE FACT THAT HUC CUSTOMER SERVICE LOBBY /COUNTER SHALL BE CLOSED AND ALL CUSTOMER SERVICE SHALL BE 2 PROVIDED AT DRIVE THRU WINDOW OR BY TELEPHONE. CUSTOMERS MAY ALSO BE DIRECTED TO PLACE THEIR PAYMENTS IN THE HUC DROP BOXES LOCATED AT THE HUC OPERATIONS CENTER, HUTCHINSON CITY CENTER AND CASH WISE GROCERY. CUSTOMERS MAY BE NOTIFIED THAT THE CUSTOMER SERVICE LOBBY SHALL REMAIN CLOSED UNTIL FURTHER NOTICE, FOR THE PROTECTION OF THE CUSTOMERS AND THE EMPLOYEES OF HUC. • ORANGE REPORTED CASE IN HUTCHINSON. AT MANAGEMENT'S DISCRETION, THE FOLLOWING ACTIVITIES MAY BE INITIATED: ALL EMPLOYEES REPORTING TO WORK MAY BE REQUIRED TO WEAR PPE; GOGGLES, RESPIRATORS, GLOVES WHEN COMING IN CONTACT WITH OTHERS. HUTCHINSON UTILITIES COMMISSION MAY IMPLEMENT SOCIAL DISTANCING PLAN. (REFER TO PAGE 21 OF THIS PLAN.) HUTCHINSON UTILITIES COMMISSION MAY IMPLEMENT WORKSPACE CLEANING PLAN. (REFER TO PAGE 23 OF THIS PLAN.) HUTCHINSON UTILITIES COMMISSION MAY IMPLEMENT HAND HYGIENE PLAN. (REFER TO PAGE 24 OF THIS PLAN.) ELECTRIC DIVISION LINE DEPT. REPORT TO HUC OPERATIONS CENTER, MICHIGAN ST SE. ELECTRIC DIVISION METERING DEPT. REPORT TO HUC OPERATIONS CENTER, MICHIGAN ST SE. ELECTRIC DIVISION PLANT OPERATIONS DEPT. REPORT TO HUC ELECTRIC GENERATING PLANT #2, INDUSTRIAL BLVD. • ELECTRIC DIVISION MAINTENANCE DEPT. REPORT TO HUC ELECTRIC GENERATING PLANT #2, INDUSTRIAL BLVD. • ELECTRIC DIVISION SYSTEM CONTROL DEPT. REPORT TO HUC OPERATIONS CENTER, SYSTEM CONTROL CENTER, MICHIGAN ST SE. ♦ NATURAL GAS DIVISION CONSTRUCTION DEPT. REPORT TO HUC ELECTRIC GENERATING PLANT # 1, Hwy 15/Hwy 7 EAST. ♦ NATURAL GAS DIVISION METER /SERVICE DEPT. REPORT TO HUC ELECTRIC GENERATING PLANT # 1, Hwy 15/Hwy 7 EAST. ♦ NATURAL GAS DIVISION TRANSMISSION DEPT. REPORT TO HUC ELECTRIC GENERATING PLANT # 1, Hwy 15/Hwy 7 EAST. ♦ CUSTOMER SERVICE DEPT. REPORT TO HUC OPERATIONS CENTER, CUSTOMER SERVICE CENTER, MICHIGAN ST SE. HUTCHINSON UTILITIES COMMISSION SHALL ONLY PERFORM CRITICAL FUNCTIONS AS IDENTIFIED IN THIS PLAN. HUC SHALL NOTIFY ALL CUSTOMERS, BY RADIO, NEWSPAPER, SIGNAGE IN CUSTOMER SERVICE VESTIBULE, ETC, OF THE FACT THAT THE HUC CUSTOMER SERVICE LOBBY /COUNTER SHALL BE CLOSED AND ALL CUSTOMER SERVICE SHALL BE PROVIDED AT DRIVE THRU WINDOW OR BY TELEPHONE. CUSTOMERS MAY ALSO BE DIRECTED TO PLACE THEIR PAYMENTS IN THE HUC DROP BOXES LOCATED AT THE HUC OPERATIONS CENTER, HUTCHINSON CITY CENTER AND CASH WISE GROCERY. CUSTOMERS SHALL BE NOTIFIED THAT THE CUSTOMER SERVICE LOBBY SHALL REMAIN CLOSED UNTIL FURTHER NOTICE, FOR THE PROTECTION OF THE CUSTOMERS AND THE EMPLOYEES OF HUC. 0 PAYMENTS ACCEPTED AT THE CUSTOMER SERVICE DRIVE THRU WINDOW AND COLLECTED FROM CITY WIDE DROP BOXES SHALL BE PLACED IN A SEALED CONTAINER ON A DAILY BASIS. SEALED PAYMENT CONTAINERS SHALL BE PLACED IN THE HUC VAULT AND THE PAYMENTS SHALL NOT BE PROCESSED FOR A MINIMUM OF THREE DAYS FOLLOWING COLLECTION. (HUC SHALL PURCHASE A MINIMUM OF 4 SEALED CONTAINERS OF APPROPRIATE SIZE FOR PAYMENT STORAGE.) RED HUC EMPLOYEE /FAMILY EFFECTED. AT MANAGEMENT'S DISCRETION, THE FOLLOWING ACTIVITIES MAY BE INITIATED: HUTCHINSON UTILITIES COMMISSION MAY CONTINUE IMPLEMENTATION OF SOCIAL DISTANCING PLAN. (REFER TO PAGE 21 OF THIS PLAN.) HUTCHINSON UTILITIES COMMISSION MAY CONTINUE IMPLEMENTATION OF WORKSPACE CLEANING PLAN. (REFER TO PAGE 23 OF THIS PLAN.) HUTCHINSON UTILITIES COMMISSION MAY CONTINUE IMPLEMENTATION OF HAND HYGIENE PLAN. (REFER TO PAGE 24 OF THIS PLAN.) ELECTRIC DIVISION SYSTEM CONTROL DEPT, PLANT OPERATIONS DEPT. AND CUSTOMER SERVICE DEPT. SHALL REPORT FOR DUTY AS SCHEDULED, IF HEALTHY. ALL OTHER EMPLOYEES SHALL REMAIN IN THEIR HOMES AND SHALL BE AVAILABLE TO PERFORM EMERGENCY CALLS, IF HEALTHY. EMPLOYEES WORKING OUT OF THEIR HOMES SHALL REPORT TO HUC ON A DAILY BASIS AS TO THEIR HEALTH STATUS. THIS INFORMATION SHALL BE MAINTAINED IN SYSTEM CONTROL. EMPLOYEES SHALL BE REQUIRED TO CONDUCT A SELF ASSESSMENT QUESTIONNAIRE PRIOR TO REPORTING THEIR DAILY STATUS. 5 SYSTEM CONTROL SHALL BE NOTIFIED EITHER BY TELEPHONE OR BY E -MAIL BETWEEN THE HOURS OF 5:30 A.M AND 7:30 A.M. IN THE EVENT THAT AN EMPLOYEE FAILS TO REPORT HIS /HER DAILY STATUS TO SYSTEM CONTROL THIS EMPLOYEE SHALL BE PLACED ON SICK LEAVE. SYSTEM CONTROL - (320) 234 -4746 (320) 234 -4745 (320) 234 -0541 (320) 234 -0542 (320) 587 -9578 E -MAIL ADDRESS — CONTROL@CI.HUTCHINSON. MN_IIS SYSTEM CONTROL SHALL NOTIFY THE APPROPRIATE DIRECTOR OF SPECIAL EMPLOYEE CIRCUMSTANCES THAT OCCUR DURING THE DAILY REPORT. ALL EMPLOYEES REQUIRED TO REPORT TO WORK OR RESPOND TO EMERGENCY CALLS SHALL BE REQUIRED TO WEAR PPE; GOGGLES, RESPIRATORS AND GLOVES. HUC SHALL NOTIFY ALL CUSTOMERS, BY RADIO, NEWSPAPER, SIGNAGE IN CUSTOMER SERVICE VESTIBULE, ETC, OF THE FACT THAT THE HUC CUSTOMER SERVICE LOBBY /COUNTER SHALL BE CLOSED AND ALL CUSTOMER SERVICE SHALL BE PROVIDED AT DRIVE THRU WINDOW OR BY TELEPHONE. CUSTOMERS MAY ALSO BE DIRECTED TO PLACE THEIR PAYMENTS IN THE HUC DROP BOXES LOCATED AT THE HUC OPERATIONS CENTER, HUTCHINSON CITY CENTER AND CASH WISE GROCERY. CUSTOMERS SHALL BE NOTIFIED THAT THE CUSTOMER SERVICE LOBBY SHALL REMAIN CLOSED UNTIL FURTHER NOTICE, FOR THE PROTECTION OF THE CUSTOMERS AND THE EMPLOYEES OF HUC. PAYMENTS ACCEPTED AT THE CUSTOMER SERVICE DRIVE THRU WINDOW AND COLLECTED FROM CITY WIDE DROP BOXES SHALL BE PLACED IN A SEALED CONTAINER ON A DAILY BASIS. SEALED PAYMENT In CONTAINERS SHALL BE PLACED IN THE HUC VAULT AND THE PAYMENTS SHALL NOT BE PROCESSED FOR A MINIMUM OF THREE DAYS FOLLOWING COLLECTION. (HUC SHALL PURCHASE A MINIMUM OF 4 SEALED CONTAINERS OF APPROPRIATE SIZE FOR PAYMENT STORAGE.) CRITICAL FUNCTIONS - PRODUCTION PLANT # 1 • ELECTRICAL GENERATION (OPERATIONS) • MAKE AND STORE POTABLE WATER (OPERATIONS) • ONCE CODE "ORANGE" IS REACHED ALL PLANT OPERATIONS AND MAINTENANCE DEPARTMENT PERSONNEL SHALL REPORT TO HUC ELECTRIC GENERATING PLANT #2, INDUSTRIAL BLVD. PLANT #2 • ELECTRICAL GENERATION MANNED 24 - 7 (OPERATIONS) • MAKE AND STORE POTABLE WATER (OPERATIONS) • ONCE CODE "ORANGE" IS REACHED ALL PLANT OPERATIONS AND MAINTENANCE DEPARTMENT PERSONNEL SHALL REPORT TO HUC ELECTRIC GENERATING PLANT #2, INDUSTRIAL BLVD. CRITICAL FUNCTIONS -- ELECTRIC DISTRIBUTION /TRANSMISSION • RESPOND TO EMERGENCY CONDITIONS, OUTAGES, DOWN LINES, DAMAGED TRANSFORMERS, ETC. (OPERATIONS & SERVICE) • TURN-ON /OFF (OPERATIONS & SERVICE) • AFTER HOURS CALLS (OPERATIONS & SERVICE) • LOCATES (OPERATIONS) • RECONDUCTORING "TO BE DETERMINED BY MANAGEMENT" • CONVERSIONS "TO BE DETERMINED BY MANAGEMENT" • NEW SERVICES "TO BE DETERMINED BY MANAGEMENT" • TIME AND MATERIAL WORK "TO BE DETERMINED BY MANAGEMENT" CRITICAL FUNCTIONS - TECHNICAL SERVICES SYSTEM CONTROL • BUSINESS AS USUAL. MANNED 24 - 7 (OPERATIONS /SERVICE) ELECTRIC METERING • AS REQUIRED (SERVICE) 7 CRITICAL FUNCTIONS - CUSTOMER SERVICE DEPARTMENT • BILLING • PAYMENT COLLECTIONS • CREDIT CARD PAYMENTS • ENTER PAYMENTS • BANKING • SERVICE ORDERS • READING RECHECKS • METER READING CRITICAL FUNCTIONS - FINANCE DEPARTMENT • PAYROLL • ACCOUNTS PAYABLE • INVENTORY CONTROL CRITICAL FUNCTIONS - NATURAL GAS DISTRIBUTION /METERING • GAS LEAK /CARBON MONOXIDE INVESTIGATIONS, DAMAGED GAS LINES, EXPLOSIONS AND FIRES, POLICE AND FIRE DEPARTMENT REQUESTS AND NO GAS CALLS. (OPERATIONS & SERVICE) • RESPONSE TO EMERGENCY CONDITIONS (EQUIPMENT FAILURE, OPERATIONS & SERVICE) • LOCATE REQUESTS (OPERATIONS) • TURN-ONS, TURN-OFFS AND METER SETS AS MAY BE REQUIRED. (SERVICE) • AFTER HOURS CALLS (OPERATIONS &SERVICE) • WEEKLY TESTING OF ODORIZATION EQUIPMENT (SERVICE). • NEW SERVICE LINE INSTALLATIONS. "TO BE DETERMINED BY MANAGEMENT" • TIME AND MATERIAL WORK. "TO BE DETERMINED BY MANAGEMENT" CRITICAL FUNCTIONS - NATURAL GAS TRANSMISSION • GAS LEAK INVESTIGATIONS, DAMAGED GAS LINES, EXPLOSIONS, FIRES AND POLICE AND FIRE DEPARTMENT REQUESTS (OPERATIONS). • RESPONSE TO EMERGENCY CONDITIONS (EQUIPMENT FAILURE - NBPL INTERCONNECT, BLOCK VALVE SITES, NEW ULM INTERCONNECT, FAIRFAX INTERCONNECT, HUC BORDER STATIONS AND DISTRICT REGULATOR STATIONS- (OPERATIONS) • LOCATE REQUESTS (REGULATION REQUIREMENT - OPERATIONS) • AFTER HOURS CALLS (OPERATIONS & SERVICE) CRITICAL STAFFING MATRIX -- ELECTRIC DIVISION CRITICAL 25% EMPLOYEES ON SPECIAL FUNCTIONS AUTHORIZED ABSENTEEISM TRANSFERRED SHIFT SKILLS REQUIRED LINEMAN 8 6 -4 2 YES SYSTEM CONTROL 5 3 O 1 X3* YES PLANT OPERATOR 10 7 -4 1 X3* YES MECHANIC /PLANT 6 3 -2 1 YES ELECTRICIAN 6 4 -3 1 YES METERING 2 1 O 1 YES ADMINISTRATION 4 3 0 3 YES * - MAY BE REQUIRED TO GO TO 12 HOUR SHIFTS ELECTRIC DIVISION MAY HAVE THE ABILITY TO TRANSFER PERSONNEL TO PERFORM OTHER DUTIES AT HUC: 0 4 LINEMEN 0 3 MECHANICS /PLANT ELECTRICIANS CRITICAL 40% EMPLOYEES ON SPECIAL FUNCTIONS AUTHORIZED ABSENTEEISM TRANSFERRED SHIFT SKILLS REQUIRED LINEMAN 8 4 -2 2 YES SYSTEM CONTROL 5 3 O 1 x3* YES PLANT OPERATOR 10 6 -3 1 X3* YES MECHANIC /PLANT 6 3 -2 1 YES ELECTRICIAN METERING 2 1 O 1 YES ADMINISTRATION 4 2 O 2 YES . - MAY BE REQUIRED TO GO TO 12 HOUR SHIFTS ELECTRIC DIVISION MAY HAVE THE ABILITY TO TRANSFER PERSONNEL TO PERFORM OTHER DUTIES AT HUC: 0 2 LINEMEN 2 MECHANICS /PLANT ELECTRICIANS CRITICAL STAFFING MATRIX - CUSTOMER SERVICE DEPARTMENT CRITICAL 25% EMPLOYEES ON SPECIAL FUNCTIONS AUTHORIZED ABSENTEEISM TRANSFERRED SHIFT SKILLS REQUIRED PAYMENT 4 3 O 3 YES COLLECTION 4 2 O 2 YES CREDIT CARD CREDIT CARD 3 2 O 2 YES PAYMENTS ENTER 4 2 O 2 YES PAYMENTS 4 3 O 3 YES PAYMENTS 3 1 O 1 YES BANKING 3 2 O 2 YES SERVICE 4 3 O 3 YES ORDERS BILLING 4 3 O 3 YES ADMINISTRATION 1 O +1 1 YES METER READING NOT LISTED AS CRITICAL FUNCTION. HUC HAS THE ABILITY TO ESTIMATE METER READS IN THE EVENT OF A PANDEMIC INFLUENZA OUTBREAK. ABOVE NUMBERS INCLUDE ADMINISTRATIVE COORDINATOR. JON GUTHMILLER - SKILLED IN ELECTRIC DIVISION LINE WORK MAY BE REASSIGNED TO ELECTRIC DIVISION, OR OTHER FUNCTIONS, AS NECESSARY. CROSS TRAINING MAY BE REQUIRED TO TEMPORARILY FILL THE CUSTOMER SERVICE DEPARTMENT ADMINISTRATIVE POSITION. CRITICAL 40% EMPLOYEES ON SPECIAL FUNCTIONS AUTHORIZED ABSENTEEISM TRANSFERRED SHIFT SKILLS REQUIRED PAYMENT 4 2 O 2 YES COLLECTION CREDIT CARD 3 1 0 1 YES PAYMENTS ENTER 4 2 O 2 YES PAYMENTS BANKING 3 1 O 1 YES SERVICE 4 2 O 2 YES ORDERS BILLING 4 2 O 2 YES ADMINISTRATION 1 O +1 1 YES METER READING NOT LISTED AS CRITICAL FUNCTION. HUC HAS THE ABILITY TO ESTIMATE METER READS IN THE EVENT OF A PANDEMIC INFLUENZA OUTBREAK. ABOVE NUMBERS INCLUDE ADMINISTRATIVE COORDINATOR JON GUTHMILLER - SKILLED IN ELECTRIC DIVISION LINE WORK, MAY BE REASSIGNED TO ELECTRIC DIVISION, OR OTHER FUNCTIONS, AS NECESSARY. CROSS TRAINING MAY BE REQUIRED TO TEMPORARILY FILL THE CUSTOMER SERVICE DEPARTMENT ADMINISTRATIVE POSITION. 10 CRITICAL STAFFING MATRIX -- FINANCE DEPARTMENT CRITICAL 40% EMPLOYEES ON SPECIAL FUNCTIONS AUTHORIZED 25% EMPLOYEES ON SKILLS ABSENTEEISM TRANSFERRED SHIFT REQUIRED INVENTORY 2 1 O 1 YES CONTROL PAYROLL /ACCTS PAYABLE 1 O +1 1 YES PAYABLE 1 O +1 1 YES ADMINISTRATION 1 O +1 1 YES JASON STURGES - SKILLED IN NATURAL GAS OPERATIONS AND SERVICE WORK MAY BE REASSIGNED TO NATURAL GAS DIVISION OR OTHER FUNCTIONS AS NECESSARY. ROBERTA YATES - SKILLED IN ADMINISTRATIVE AND CUSTOMER SERVICE FUNCTIONS MAY BE REASSIGNED AS NECESSARY. CRITICAL 40% EMPLOYEES ON SPECIAL FUNCTIONS AUTHORIZED ABSENTEEISM TRANSFERRED SHIFT SKILLS REQUIRED INVENTORY 2 1 O 1 YES CONTROL PAYROLL /ACCTS PAYABLE 1 0 +1 1 YES ADMINISTRATION 1 O +1 1 YES JASON STURGES - SKILLED IN NATURAL GAS OPERATIONS AND SERVICE WORK MAY BE REASSIGNED TO NATURAL GAS DIVISION OR OTHER FUNCTIONS AS NECESSARY. ROBERTA YATES - SKILLED IN ADMINISTRATIVE AND CUSTOMER SERVICE FUNCTIONS MAY BE REASSIGNED AS NECESSARY. 11 CRITICAL STAFFING MATRIX -- NATURAL GAS DIVISION CRITICAL 25% EMPLOYEES ON SPECIAL FUNCTIONS AUTHORIZED ABSENTEEISM TRANSFERRED SHIFT SKILLS REQUIRED OPERATIONS (DIST & TRANS) 6 4 -1 3 YES SERVICE 2 1 +1 2 YES ADMINISTRATION 1 O +1 1 YES CROSS TRAINING MAYBE REQUIRED TO TEMPORARILY FILL THE NATURAL GAS DIVISION'S ADMINISTRATIVE POSITION. CRITICAL 40% EMPLOYEES ON SPECIALS FUNCTIONS AUTHORIZED ABSENTEEISM TRANSFERRED SHIFT SKILLS REQUIRED OPERATIONS (DIST & TRANS) 6 3 1 2 YES SERVICE 2 1 + 1 2 YES ADMINISTRATION 1 O + 1 1 YES CROSS TRAINING MAY BE REQUIRED TO TEMPORARILY FILL THE NATURAL GAS DIVISION'S ADMINISTRATIVE POSITION. 12 OUTSIDE DELIVERIES OPERATIONAL CODE WHITE - BUSINESS AS USUAL OPERATIONAL CODE YELLOW THRU RED -THE FOLLOWING PROCEDURES MAY BE ENACTED. SIGNS SHALL BE PLACED AT ALL ENTRANCES TO THE HUC OPERATIONS CENTER DIRECTING ALL DELIVERIES TO THE MATERIAL DISTRIBUTION CENTER. ALL DELIVERIES TO "MATERIALS DISTRIBUTION CENTER" • PPE SHALL BE MADE AVAILABLE IN RECEIVING BAY FOR ALL DELIVERY PERSONNEL. • ALL DELIVERIES SHALL BE MADE TO HUC MATERIALS DISTRIBUTION CENTER. • HUC RECEIVING PERSONNEL SHALL DON PPE (MASK, GOGGLES, GLOVES) AND REPORT TO RECEIVING BAY. • RECEIVING PERSONNEL SHALL UNLOAD FREIGHT, RECEIVE PACKAGES, ETC. AND COMPLETE APPROPRIATE PAPER WORK. • ONCE USED, ALL PPE SHALL BE PLACED IN A SEALED DISPOSAL CONTAINER, WITH PROPER SIGNAGE. AFTER A MINIMUM OF THREE DAYS THE DISPOSAL CONTAINER SHALL BE EMPTIED BY PERSONNEL WEARING APPROPRIATE PPE, AND PLACED IN THE HUC WASTE DISPOSAL CONTAINER. • ALL RECEIVED FREIGHT MUST BE ALLOWED TO REMAIN IN THE RECEIVING BAY, IN A LOCATION CORDONED OFF FROM ALL OTHER PERSONNEL, FOR A MINIMUM OF THREE DAYS, SEPARATED BY DAY OF DELIVERY. • AFTER A MINIMUM OF THREE DAYS THE MATERIALS MAY BE DISTRIBUTED ACCORDINGLY. • EMERGENCY DELIVERIES SHALL BE RECEIVED AND HANDLED BY PERSONNEL WEARING PROPER PPE. MATERIALS SHALL BE UNPACKED AND SANITIZED PRIOR TO DELIVERING TO APPROPRIATE PERSONNEL. 13 ABSENCES AND ACCRUED TIME ALL CURRENT HUC POLICIES, AS INCLUDED IN THE HUC EMPLOYEE HANDBOOK, FOR BOTH EXEMPT AND NON - EXEMPT PERSONNEL, AND CURRENT UNION CONTRACT REMAIN IN PLACE IN THE EVENT OF A PANDEMIC INFLUENZA. 14 SELF ASSESSMENT QUESTIONNAIRE • THE WORLD HEALTH ORGANIZATION (WHO) AND CENTER FOR DISEASE CONTROL (CDC) HAS ISSUED A PANDEMIC PHASE 4 ( "ORANGE ") ALERT FOR THE AVIAN INFLUENZA. HUTCHINSON UTILITIES COMMISSION IS CONCERNED FOR THE SAFETY OF YOU AND OUR EMPLOYEES. IN THE INTEREST OF ENSURING A SAFE AND HEALTHY WORK ENVIRONMENT, WE ASK THAT YOU CAREFULLY AND HONESTLY COMPLETE THIS SELF-ASSESSMENT. • PLEASE CHECK THE BOXES THAT APPLY TO YOU IN REFERENCE TO THE AVIAN FLU: • FEVER (GREATER THAN 100.40F.) • COUGH ASSOCIATED WITH A FEVER OF GREATER THAN 100.4 °F. • SORE THROAT ASSOCIATED WITH A FEVER OF GREATER THAN 100.4 °F. • SHORTNESS OF BREATH ASSOCIATED WITH A FEVER OF GREATER THAN 100.40F. • ANY SEVERE UNEXPLAINED ILLNESSES ASSOCIATED WITH A FEVER OF GREATER THAN 100.40F. • POSSIBLE CONTACT WITH SOMEONE, WITHIN THE PAST 10 DAYS, WHO WAS EXPOSED OR INFECTED WITH INFLUENZA. • TRAVEL TO AN INFLUENZA - AFFECTED AREA WITHIN THE PAST 10 DAYS. • 1 HEREBY ATTEST TO THE BEST OF MY KNOWLEDGE THAT I COMPLETED THIS FORM HONESTLY. • NAME DATE FACILITIES AND EQUIPMENT • CAPITAL • CASH ON HAND • PAYROLL • COST OF EMPLOYEE WORK DAYS LOST • COSTS ASSOCIATED WITH STOCKPILING SUPPLIES • COSTS ASSOCIATED WITH HYGIENE SUPPLIES • FUEL • EQUIPMENT • CRITICAL SUPPLIES • IMPACT OF INCREASED CONSUMER DEMAND — SUPPLY SHORTAGES • ESSENTIAL EMERGENCY RESPONSE MATERIALS • PPE • PARTICULATE RESPIRATORS • EYE PROTECTION (GOGGLES) • RUBBER GLOVES • DISINFECTANT • ANTI-BACTERIAL SUPPLIES EMPLOYEE HEALTH AND SAFETY • GENERAL PRINCIPLES o PROTECT THE HEALTH OF EMPLOYEES PROTECTING THE HEALTH OF EMPLOYEES BY REDUCING THE POSSIBILITY THAT THEY WILL BE EXPOSED TO HUMANS OR ANIMALS INFECTED WITH AVIAN OR PANDEMIC INFLUENZA SHOULD BE PARAMOUNT IN PLANNING ACTIVITIES AND SHOULD BE PRIORITIZED OVER CONTINUITY OF DEPARTMENT OPERATIONS, UNLESS THOSE OPERATIONS ARE ESSENTIAL TO THE HEALTH, WELFARE AND SAFETY OF HUTCHINSON CITIZENS. 16 o SUPPORT DISEASE CONTAINMENT MEASURES • ISOLATION: RESTRICTION OF MOVEMENT /SEPARATION OF ILL /INFECTED PERSONS WITH A CONTAGIOUS DISEASE; • QUARANTINE: RESTRICTION OF MOVEMENT /SEPARATION OF WELL PERSONS WHO LIKELY HAVE BEEN EXPOSED TO A CONTAGIOUS DISEASE; • SELF - SHIELDING: SELF - IMPOSED EXCLUSION FROM INFECTED PERSONS OR THOSE WHO MAY BE INFECTED (E.G., STAYING HOME) • SOCIAL DISTANCING: REDUCING INTERACTIONS BETWEEN PEOPLE TO REDUCE THE RISK OF DISEASE TRANSMISSION; AND ♦ "SNOW" DAYS: DAYS ON WHICH OFFICES, SCHOOLS ARE CLOSED OR CANCELLED, AS IF THERE WERE A MAJOR SNOW STORM. REDUCE THE-RISK OF INFECTED PERSONS FROM ENTERING THE WORKPLACE o IT IS IMPORTANT THAT EMPLOYEES AND VISITORS ARE EDUCATED ABOUT THE SYMPTOMS OF INFLUENZA AND DO NOT ENTER THE WORKPLACE IF THEY ARE SYMPTOMATIC. WORKPLACE VISITORS SHOULD BE STRICTLY LIMITED TO THOSE ESSENTIAL FOR THE OPERATION OF PRIORITY SERVICE FUNCTIONS. HUTCHINSON UTILITIES COMMISSION SHALL ENSURE: o EMPLOYEES RECEIVE INFORMATION ABOUT PANDEMIC INFLUENZA, INCLUDING INFORMATION REGARDING HOW TO PREVENT TRANSMISSION OF THE VIRUS WITH HAND HYGIENE, ENVIRONMENTAL CLEANING AND SOCIAL DISTANCING VIA BROCHURES AND EMPLOYEE BULLETIN BOARDS. o WORKERS ARE CROSS - TRAINED FOR PRIORITY FUNCTIONS TO INCREASE CAPACITY. o VISUAL ALERTS ARE POSTED AT ALL ENTRY POINTS TO THE HUC FACILITIES, ADVISING STAFF AND VISITORS NOT TO ENTER IF THEY HAVE SYMPTOMS OF INFLUENZA. REFER TO "SELF ASSESSMENT QUESTIONNAIRE ". o ADEQUATE SUPPLIES OF TISSUES, HAND HYGIENE PRODUCTS (E.G., SOAP AND WATER, PAPER TOWELS, ALCOHOL-BASED HAND RUBS), CLEANING SUPPLIES AND SURGICAL MASKS ARE AVAILABLE FOR EMPLOYEES. 17 o VISUAL ALERTS WITH KEY INFECTION CONTROL MESSAGES (HAND HYGIENE, COVERING COUGHS AND SNEEZES AND SOCIAL DISTANCING) SHALL BE POSTED IN THE WORKPLACE (INCLUDING ENTRANCES, BULLETIN BOARDS, CONFERENCE ROOMS, BREAK ROOMS AND RESTROOMS) o SHARED WORK AREAS SUCH AS DESKTOPS AND TABLE, AND FREQUENTLY TOUCHED SURFACES SUCH AS DOOR HANDLES, STAIR RAILS, ETC., SHALL BE CLEANED AND DISINFECTED AT LEAST BETWEEN SHIFTS OR MORE OFTEN IF POSSIBLE. ROUTINELY USED CLEANING PRODUCTS (EPA - REGISTERED DISINFECTANTS, BLEACH SOLUTION) MAY BE USED. EMPLOYEE PANDEMIC INFLUENZA FACT SHEET ADVICE FOR EMPLOYEES o INFLUENZA IS A RESPIRATORY DISEASE THAT SPREADS EASILY FROM PERSON TO PERSON. o DO NOT COME TO WORK IF YOU ARE ILL, ESPECIALLY IF YOU HAVE ANY SYMPTOMS OF INFLUENZA. THE SYMPTOMS ARE FEVER, HEADACHE, FATIGUE OR WEAKNESS, SORE THROAT, COUGH, DIFFICULTY BREATHING AND MUSCLE OR JOINT ACHES AND PAINS. THESE SYMPTOMS USUALLY OCCUR SUDDENLY. o INFLUENZA IS SPREAD BY COUGHS AND SNEEZES, SO COVER YOUR NOSE AND MOUTH WITH A TISSUE OR YOUR UPPER ARM WHEN YOU ARE COUGHING, SNEEZING OR BLOWING YOUR NOSE. THROW USED TISSUES AWAY AND CLEAN YOUR HANDS IMMEDIATELY. o INFLUENZA IS ALSO SPREAD WHEN PEOPLE TOUCH THEIR EYES, NOSE OR MOUTH WITH HANDS CONTAMINATED WITH DISCHARGES OF THE NOSE OR THROAT OF INFECTIOUS PEOPLE. IT IS IMPORTANT TO KEEP YOUR HANDS AWAY FROM YOUR EYES, NOSE AND MOUTH, AND TO KEEP YOUR HANDS CLEAN TO MINIMIZE THE RISK OF INFECTING YOURSELF WITH INFLUENZA VIRUS. o INFLUENZA VIRUS IS READILY INACTIVATED ON HANDS BY CLEANING THEM WITH SOAP AND WATER OR AN ALCOHOL-BASED HAND RUB. o TO CLEAN YOUR HANDS WITH SOAP AND WATER: LATHER THEM WITH SOAP AND WATER (IT IS NOT NECESSARY TO USE AN ANTIBACTERIAL SOAP), RUB HANDS TOGETHER VIGOROUSLY FOR 15 — 20 SECONDS, RINSE HANDS THOROUGHLY WITH WATER AND DRY HANDS WITH A CLEAN CLOTH OR PAPER TOWEL OR AN AUTOMATIC HAND DRYER. o TO CLEAN HANDS WITH AN ALCOHOL-BASED HAND RUB: USE A PRODUCT THAT CONTAINS AT LEAST 60% ALCOHOL, PUT ENOUGH RUB ON ONE PALM TO COVER ALL SURFACES OF BOTH HANDS AND RUB TOGETHER COVERING ALL SURFACES OF THE HANDS AND FINGERS UNTIL DRY. o AVOID EXPOSURE TO THE SALIVA OF OTHER PEOPLE BY NOT SHARING GLASSES AND EATING UTENSILS, ETC. 19 Cover Your Coug',IL 91 your,uppeT Eot you: Clean Your Hands After coughing andsnee ' r Wash iiith soap and watel 20 (6 FL SOCIAL DISTANCING SOCIAL DISTANCING REFERS TO STRATEGIES TO REDUCE THE FREQUENCY OF CONTACT BETWEEN PEOPLE BY MINIMIZING CLOSE CONTACT BETWEEN PEOPLE. • DEPARTMENTS SHALL ENSURE o ALL EMPLOYEES RECEIVE INFORMATION ON SOCIAL DISTANCING MEASURES; o SOCIAL DISTANCING IS ENCOURAGED FOR THOSE EMPLOYEES REMAINING IN THE WORKPLACE (UTILIZATION OF SEPARATE WORK AREAS FOR WORKFORCE GROUPS) AND o ILL EMPLOYEES ARE EXCLUDED FROM THE WORK PLACE. • DEPARTMENT SOCIAL DISTANCING STRATEGIES o ARRANGE FOR EMPLOYEES TO WORK FROM HOME IF POSSIBLE; o ENCOURAGE THE USE OF FLEXIBLE WORK SCHEDULES FOR EMPLOYEES WHO MUST BE IN THE WORKPLACE TO MINIMIZE CONTACT WITH OTHER EMPLOYEES; o MINIMIZE FACE- TO-FACE CONTACT WITH OTHER PEOPLE BY USING TELEPHONE AND THE INTERNET TO CONDUCT BUSINESS, EVEN FOR EMPLOYEES IN THE SAME BUILDING; o SEPARATE WORK TEAMS INTO DIFFERENT WORK LOCATIONS, AS POSSIBLE; o STAGGER WORK SHIFTS TO MINIMIZE CONTACT BETWEEN EMPLOYEES; o AVOID UNNECESSARY TRAVEL AND CANCEL OR POSTPONE NONESSENTIAL GATHERINGS, WORKSHOPS AND TRAINING SESSIONS; o ALLOW AN INTERVAL BETWEEN SHIFTS SO THAT THE WORKSITE CAN BE THOROUGHLY VENTILATED; o BRING A LUNCH FROM HOME AND EAT AT DESK OR AWAY FROM OTHERS (AVOID THE LUNCH ROOM); o INTRODUCE STAGGERED LUNCHTIMES SO THE NUMBER OF PEOPLE IN THE LUNCH ROOM IS MINIMIZED; 21 o LIMIT CONGREGATING IN AREAS WHERE PEOPLE SOCIALIZE. EMPLOYEES SHOULD BE INSTRUCTED TO DO WHAT NEEDS TO BE DONE AND THEN LEAVE THE AREA; o IF A FACE-TO-FACE MEETING WITH PEOPLE IS UNAVOIDABLE, MINIMIZE THE MEETING TIME, USING A LARGE MEETING ROOM AND INSTRUCTING EMPLOYEES TO SIT AS FAR AWAY FROM OTHER PEOPLE AS POSSIBLE ( >3 FEET); o AVOID SHAKING HANDS OR HUGGING OTHER PEOPLE; o SET UP SYSTEMS WHERE CLIENTS CAN REQUEST INFORMATION VIA PHONE, EMAIL AND FAX AND HAVE INFORMATION READY FOR FAST PICKUP OR DELIVERY. • DEPARTMENT RECOMMENDED SOCIAL DISTANCING MEASURES FOR INDIVIDUALS AND FAMILIES o STAY HOME AND AWAY FROM OTHER PEOPLE AS MUCH AS POSSIBLE; o MINIMIZE VISITORS TO THE HOME; o WHEN OUTSIDE OF THE HOME, AVOID CROWDED SETTINGS. IF A CROWED SETTING CANNOT BE AVOIDED, MINIMIZE THE AMOUNT OF TIME SPENT THERE AND TRY TO STAY AS FAR AWAY FROM OTHER PEOPLE AS POSSIBLE (> 3 FEET); o AVOID PUBLIC TRANSPORTATION o CANCEL OR POSTPONE FAMILY GATHERINGS, OUTINGS, TRIPS; o STOCK UP ON BASIC ITEMS TO REDUCE THE NECESSITY TO SHOP: o SHOP AT OFF-PEAK HOURS AT STORES THAT ARE LESS BUSY AND HAVE SHORTER CHECKOUT LINES; o ORDER GROCERIES AND OTHER ITEMS OVER THE PHONE /ONLINE FOR DELIVERY OR QUICK PICK UP; AND o ARRANGE TO PAY BILLS ONLINE OR OVER THE PHONE. 22 WORKPLACE CLEANING INFLUENZA VIRUS CAN SURVIVE ON NONPOROUS SURFACES UP TO 24 - 48 HOURS. CLEANING FREQUENTLY TOUCHED SURFACES CAN HELP REDUCE THE RISK OF INFLUENZA TRANSMISSION. THE TRANSFER OF BACTERIA AND VIRUSES FROM ENVIRONMENTAL SURFACES TO PEOPLE OCCURS LARGELY BY HAND CONTACT WITH THE SURFACE FOLLOWED BY INOCULATION OF THE MUCOUS MEMBRANES OF THE EYES, NOSE OR MOUTH BY CONTAMINATED HANDS. IN A PANDEMIC, IT IS LIKELY THAT THERE WILL BE A SHORTAGE OF CLEANING STAFF AND THAT AVAILABLE STAFF MAY BE WORKING OUTSIDE OF REGULAR BUSINESS HOURS TO REDUCE THE CHANCE OF EXPOSURE IN THE WORKPLACE. THEREFORE, IT MAY BE NECESSARY FOR OTHER EMPLOYEES TO ASSIST WITH CLEANING THEIR FACILITIES. • ROUTINE CLEANING TASKS (E.G., VACUUMING, FLOOR CLEANING, DUSTING) SHOULD BE SUSPENDED AND THE FOCUS SHOULD BE ON CLEANING FREQUENTLY TOUCHED SURFACES /ITEMS IN AREAS WHERE EMPLOYEES ARE WORKING (NOT ALL AREAS OF A BUILDING MAY BE USED IN A PANDEMIC); • SHARED WORK AREAS SUCH AS DESKTOPS, TABLES AND FREQUENTLY TOUCHED SURFACES SUCH AS DOOR HANDLES, STAIR RAILS, FAUCET HANDLES, ETC., SHOULD BE CLEANED AND DISINFECTED BY CLEANING STAFF OR OTHER EMPLOYEES AT LEAST BETWEEN SHIFTS AND MORE OFTEN IF POSSIBLE; • TELEPHONES AND OTHER EQUIPMENT (VEHICLES, FORK LIFT, ETC.) SHOULD NOT BE SHARED. EQUIPMENT THAT MUST BE SHARED SHOULD BE CLEANED AND DISINFECTED BETWEEN USERS; • CLEANING SUPPLIES SHALL BE MADE AVAILABLE FOR USE BY EMPLOYEES. SPECIALIZED CLEANING SOLUTIONS ARE NOT NEEDED. ROUTINELY USED CLEANING PRODUCTS (EPA - REGISTERED DISINFECTANTS, BLEACH SOLUTION) MAY BE USED; • IF BLEACH SOLUTION IS USED, MIXING '/4 CUP HOUSEHOLD BLEACH WITH 1 GALLON OF WATER MAKES BLEACH SOLUTION. THIS SOLUTION SHOULD BE MIXED FRESH DAILY; • PERSONS PERFORMING CLEANING DUTIES SHALL WEAR CLEANING GLOVES AND SHALL CLEAN HANDS AFTER REMOVING GLOVES; • VACUUMING AND DUSTING SHALL BE AVOIDED DURING A PANDEMIC TO REDUCE THE SPREAD OF DUST PARTICLES THAT COULD CONTAIN INFLUENZA VIRUS. IF DUSTING IS PERFORMED, IT SHOULD BE DAMP, NOT DRY. IF VACUUMING IS PERFORMED, IT SHOULD BE DONE USING VACUUM CLEANERS WITH HIGH- EFFICIENCY PARTICULATE AIR (HEPA) FILTERS; AND 23 REMOVE NON - ESSENTIAL ITEMS (E.G., MAGAZINES/ NEWSPAPERS) FROM COMMON AREAS (SUCH AS LUNCH ROOMS). HAND HYGIENE TRANSMISSION OF INFLUENZA MAY OCCUR BY INDIRECT CONTACT FROM HANDS AND ARTICLES FRESHLY SOILED WITH DISCHARGES OF THE NOSE AND THROAT OF AN ACUTELY ILL INDIVIDUAL. BY FREQUENTLY CLEANING YOUR HANDS, YOU ELIMINATE GERMS THAT YOU HAVE PICKED UP FROM OTHER PEOPLE, FROM CONTAMINATED SURFACES, OR FROM ANIMALS AND ANIMAL WASTE. • HAND HYGIENE IS AN IMPORTANT STEP IN PREVENTING THE SPREAD OF INFECTIOUS DISEASES, INCLUDING INFLUENZA; • HAND HYGIENE CAN BE PERFORMED WITH SOAP AND WARM WATER OR BY USING WATERLESS ALCOHOL-BASED HAND SANITIZERS; • INFLUENZA VIRUS IS READILY INACTIVATED BY SOAP AND WATER OR AN ALCOHOL-BASED HAND RUB; • ANTIBACTERIAL HAND WASH PRODUCTS ARE NOT REQUIRED BECAUSE ROUTINE PRODUCTS, ALONG WITH PROPER HAND WASHING PROCEDURES, WILL INACTIVATE INFLUENZA VIRUS; AND • EMPLOYEES SHOULD TAKE RESPONSIBILITY FOR KEEPING THEIR HANDS CLEAN AND FOR MINIMIZING HAND CONTACT WITH ENVIRONMENTAL SURFACES, BOTH TO REDUCE CONTAMINATION OF SURFACES AND TO REDUCE THE RISK OF CONTAMINATING THEIR HANDS. PERSONAL PROTECTION EQUIPMENT EMPLOYEES WHOSE WORK INVOLVES CLOSE CONTACT WITH HUMANS OR ANIMALS KNOWN OR SUSPECTED TO BE INFECTED WITH AVIAN OR PANDEMIC INFLUENZA SHALL BE PROVIDED APPROPRIATE PERSONAL PROTECTIVE EQUIPMENT (PPE). SURGICAL MASKS PEOPLE WITH RESPIRATORY INFECTION SYMPTOMS SHALL USE A DISPOSABLE SURGICAL MASK TO HELP CONTAIN RESPIRATORY SECRETIONS AND PREVENT OTHERS FROM BEING EXPOSED TO RESPIRATORY AEROSOLS. MASKS SHALL BE DISPOSED OF AS SOON AS THEY BECOME MOIST, IN AN APPROPRIATE WASTE RECEPTACLE, AND HANDS MUST BE THOROUGHLY CLEANED WITH SOAP AND WATER OR AN ALCOHOL -BASED HAND RUB AFTER THE USED MASK HAS BEEN DISCARDED. 24 • OTHER PROTECTIVE BARRIERS PROTECTIVE BARRIERS IN THE FORM OF PLASTIC OR GLASS MAY PROVIDE USEFUL PROTECTION FOR PEOPLE (E.G., CUSTOMER SERVICE STAFF) WHOSE DUTIES REQUIRE THEM TO HAVE FREQUENT FACE-TO -FACE CONTACT WITH MEMBERS OF THE PUBLIC WHERE SOCIAL DISTANCING IS EITHER NOT POSSIBLE OR NOT PRACTICAL AND THEY ARE PERFORMING PRIORITY SERVICE FUNCTIONS. MANAGEMENT OF ILL EMPLOYEES IN THE WORKPLACE THE LATEST MINNESOTA DEPARTMENT OF HEALTH (MDH) RECOMMENDATIONS SHOULD BE FOLLOWED REGARDING MANAGEMENT OF EMPLOYEES WHO BECOME ILL AT WORK AND THE IDENTIFICATION OF WORKPLACE CONTACTS. • EMPLOYEE BECOMES ILL AT WORK IF AN EMPLOYEE FEELS ILL OR OBSERVES THAT ANOTHER PERSON IS EXHIBITING INFLUENZA SYMPTOMS AT WORK, THEY SHOULD CONTACT THEIR DIRECTOR BY TELEPHONE IMMEDIATELY OR AS SOON AS POSSIBLE. ♦ POST VISUAL ALERTS ADVISING WHAT TO DO IF PEOPLE BECOME ILL WHILE AT WORK. • THE DIVISION DIRECTOR SHOULD AVOID FACE -TO -FACE CONTACT WITH ILL EMPLOYEE, IF AT ALL POSSIBLE, AND SHOULD MANAGE THE EVALUATION PROCESS OVER THE PHONE. • THE DIVISION DIRECTOR SHALL DETERMINE IF THE EMPLOYEE HAS INFLUENZA SYMPTOMS BY USING THE INFLUENZA LIKE SCREENING FORM. INFLUENZA -LIKE ILLNESS SCREENING FORM ASK THE PERSON IF THEY HAVE ANY OF THE FOLLOWING SYMPTOMS: • FEVER (FEELS FEVERISH AND HOT • HEADACHE • FATIGUE OR WEAKNESS • SORE THROAT, COUGH OR DIFFICULTY BREATHING • MUSCLE OR JOINT ACHES OR PAINS ILL PERSON WITH ANY OF THE ABOVE SYMPTOMS SHOULD BE CONSIDERED A SUSPECT CASE OF PANDEMIC INFLUENZA. 25 IF THE EMPLOYEE DOES NOTHAVE ANY SYMPTOMS LISTED IN THE INFLUENZA-LIKE ILLNESS SCREEN FORM. THE EMPLOYEE IS UNLIKELY TO HAVE INFLUENZA. HOWEVER, THE ILL EMPLOYEE SHOULD STILL BE ADVISED TO GO HOME AS SOON AS POSSIBLE, TO CONTACT THE DIVISION DIRECTOR LATER TO REPORT THEIR HEALTH STATUS AND TO CONTACT THEIR HEALTHCARE PROVIDER IF THEY ARE STILL CONCERNED. IF THE EMPLOYEE HAS ANY OF THE SYMPTOMS LISTED ON THE INFLUENZA-LIKE ILLNESS SCREENING FORM, THE DIVISION DIRECTOR SHOULD: ♦ CONSIDER THE ILL EMPLOYEE TO BE A POSSIBLE PANDEMIC INFLUENZA CASE. ♦ INFORM THE ILL EMPLOYEE WHERE THEY MAY FIND A SURGICAL MASK AND INSTRUCT THEM TO WEAR IT IMMEDIATELY. THIS WILL HELP PREVENT OTHER EMPLOYEES FROM EXPOSURE TO RESPIRATORY SECRETIONS /AEROSOLS FROM THE ILL EMPLOYEE. ♦ ADVISE THE ILL EMPLOYEE TO LEAVE THE WORKPLACE IMMEDIATELY AND TO CONTACT A HEALTHCARE PROVIDER BY TELEPHONE IN THE MANNER RECOMMENDED BY MDH AT THAT TIME. ♦ ADVISE THE ILL EMPLOYEE WHO CANNOT IMMEDIATELY LEAVE THE WORKPLACE BECAUSE OF TRANSPORTATION OR OTHER ISSUES TO ISOLATE THEMSELVES FROM OTHERS IN A ROOM WITH A DOOR THAT CLOSES. ♦ REQUEST TO BE INFORMED WHEN THE ILL EMPLOYEE HAS LEFT THE WORKPLACE. ♦ AFTER THE ILL EMPLOYEE HAS LEFT THE WORKPLACE, ENSURE THAT THEIR WORK AREA AND ANY OTHER KNOWN PLACES THEY HAVE BEEN THAT DAY ARE THOROUGHLY CLEANED AND DISINFECTED, (SEE SECTION ON WORKPLACE CLEANING ABOVE). ♦ ADVISE AN ILL EMPLOYEE NOT TO RETURN TO WORK UNTIL THEY ARE HEALTHY AND NO LONGER INFECTIOUS USING THE CURRENT MDH /CENTER FOR DISEASE CONTROL AND PREVENTION (CDC) DEFINITION OF THE INFECTIOUS PERIOD FOR PANDEMIC INFLUENZA. • RETURN TO WORK OF A RECOVERED INDIVIDUAL EMPLOYEES WHO HAVE RECOVERED FROM PANDEMIC INFLUENZA WILL HAVE DEVELOPED IMMUNITY TO THE PANDEMIC INFLUENZA STRAIN AND ARE UNLIKELY TO BE RE-INFECTED. SUCH EMPLOYEES 26 SHALL BE ENCOURAGED TO RETURN TO WORK AS SOON AS THEY ARE HEALTHY AGAIN AND NO LONGER INFECTIOUS. 0 IDENTIFICATION OF WORKPLACE CONTACTS EARLY IN A PANDEMIC, MDH MAY ASK EMPLOYERS TO ASSIST IN THE IDENTIFICATION OF WORKPLACE CONTACTS OF EMPLOYEES KNOWN OR SUSPECTED TO BE INFECTED WITH PANDEMIC INFLUENZA. WHEN EFFORTS ARE DIRECTED TOWARD CONTAINING THE PANDEMIC OR MANAGING SMALL CLUSTERS, IN THIS EARLY STAGE, CONTACT TRACING AND ASSOCIATED QUARANTINE OF CONTACTS BY MDH MAY BE VIGOROUS. HOWEVER, ONCE THE PANDEMIC AFFECTS LARGER NUMBERS OF PEOPLE, THESE MEASURES ARE UNLIKELY TO BE EFFECTIVE IN CONTAINING THE PANDEMIC AND WILL BE DISCONTINUED. HEATING, VENTILATION AND AIR CONDITIONING (HVAC) SYSTEMS THERE IS EVIDENCE THAT INFLUENZA CAN SPREAD MORE EASILY IN INADEQUATELY VENTILATED INDOOR SPACES. WORKSPACES SHOULD BE WELL VENTILATED. IN OFFICE BUILDINGS, VENTILATION IS USUALLY DONE BY USING HVAC SYSTEMS. HVAC SHOULD BE MAINTAINED REGULARLY ACCORDING TO APPROPRIATE STANDARDS AND BUILDING CODES. FILTERS SHOULD BE CLEANED AND CHANGED FREQUENTLY. SUMMARY OF INDIVIDUAL INFLUENZA PROTECTION MEASURES PROTECTION MEASURE APPLICABILITY HAND AND RESPIRATORY EVERYONE, ALL THE TIME. ETIQUETTE, VENTILATION SELF - SHIELDING EVERYONE, WHENEVER POSSIBLE. SOCIAL DISTANCING EVERYONE, ALL THE TIME PROTECTIVE BARRIERS TO AVOID CLOSE CONTACT WITH THE PUBLIC. DISPOSABLE SURGICAL MASK PERSONS WITH INFLUENZA SYMPTOMS. DISPOSABLE PARTICULATE EMPLOYEES IN CLOSE CONTACT RESPIRATOR, EYE PROTECTION, WITH HUMANS OR ANIMALS KNOWN GLOVES, GOWN OR SUSPECTED OF BEING INFECTED WITH AVIAN OR PANDEMIC INFLUENZA. 27 YET TO BE DETERMINED CLEANING SERVICE - 3RD PARTY CONTRACTOR (PLAN ON HUC PERSONNEL PERFORMING CRITICAL CLEANING FUNCTIONS IN ABSENCE OF 3RD PARTY CONTRACTOR.) DOES HUC WISH TO PURCHASE "THERMOMETERS" TO ASSIST IN DETERMINING HEALTH OF PERSONNEL ON SITE? PURCHASE SEALED DISPOSAL CONTAINERS FOR PPE TO BE PLACED BY CUSTOMERS, DELIVERY PERSONNEL, EMPLOYEES, ETC PURCHASE SEALED CONTAINERS FOR PAYMENTS RECEIVED. MINIMUM OF FOUR. SIGNS PREPARED FOR DIRECTING DELIVERIES TO RECEIVING BAY. CORDON OFF AREA FOR DELIVERIES IN RECEIVING BAY. SEPARATE AREAS BY DAY, MINIMUM OF FOUR. SIGNS PREPARED DIRECTING CUSTOMERS TO DON PPE, GLOVES FIRST, PRIOR TO ENTERING CUSTOMER SERVICE LOBBY. CONSTRUCT "SAFETY SHIELDS" FOR CUSTOMER SERVICE COUNTER. POST HYGIENE SIGNAGE THROUGHOUT ALL OCCUPIED HUC BUILDINGS. O U- z _O W Ix z Cl) _U) G U N _W P z O _Z 2 U F.. D 2 z O V/ SG G O U Cl W co Lu Lo J �.HZ 0 z z ti Q Q Q co 0o (, U) Ln Ln z Z z N N 2 EE M M G F- �— C O X =V-- =aUi cc 0 i- _Q. 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U) O LO LO L W U, Lo LO z z W NaOf�L°o W N LO �ZaNm z ti � V M W O v cl CEO 0.. 0 0 c O O X m O m d li (1) Q OL RM 0 C) V C) Q C) C) v LO m cc 0 rn C) c O r C14 J C Q Q J ++ 0 y Y a) LO 0 O E z r 0 m H a U 0 z 0 U CO N C) C) O v 0 0 C) 0 to N c c as a) U � O �, a c W O U) O m m C o � _C UQ" Q. 4= � U M Q E (n:3a) a E rn a) _C a3 U U @ O Qo C a ._ a) U) (D Y � � a) m C Fa u) a) C a) O �a m ' W °o C1 N �O N rn a) C) q m a ai ai � � cu w N W d z C N C) w of m o 0 m ~ 3 m a (' m c o v `) o .7 aa) a cr Q C O LL Z O LL Z O U) C) G U U) _W J_ I- M Z 0 TZ i U D Cfl M ' ti M O O Q z c O N Z _O Cl) 0 U Lo W M W O J C It C14 ZZZtir� 0 Q 00000 0 U) T T Z = Z N N (, = Cl) M U � U F— O i— c p o =�=aU- 0 F— Q L O O O O W d O co) LO Z z W C CO UJ r- LOO W (n �— Q N N O QZa -C;L6 Cl) O z v LU - yccooP- 0 0 0 c 0 O x co m O m CL, LL L m Q Q n U) cp O O O F O M O E N y M L d a � co W N Cl) U O L N CL M r O 00 LO 0 O a 0 0 I � O d N 7 � Cl) ca m c cu Y i U O (p �, a J W O O > m O Co ,cx _ (D c c U ; .2.- v! is n U L;7 3 U (n z (LO () 7 U a � °' lQ y c m 0 U U G U c p C z O ina) m U a Y rn (D m m c o Ems' O N c m o boa`) v a)'0 J (a a 0 o0 w (�J o E N w CC) O co to 0 LO (A Cl LO O W N �^ N M cc x� � U (0 Q O (n w I--- O O O N p N N o m o ai ui ca c 0 Q W Q H W d Q Z O N W Q m af O o of m w _ Q m a T c m O a 'u > O cr CL of Q Advertisement for Bids for Plant 1 25/47 MVA Transformer with LTC Hutchinson Utilities Commission Hutchinson, Minnesota Notice is hereby given that the Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive sealed Bids at the Hutchinson Utilities office until 2:00 p.m. on the 10th day of December, 2009, and will publicly open and read aloud such Bids on the following equipment: "Plant 1 25/47 MVA Transformer with LTC" Proposals shall be properly endorsed and delivered in an envelope marked, "Plant 1 Transformer" and shall be addressed to: Hutchinson Utilities Commission of the City of Hutchinson, 225 Michigan Street SE, Hutchinson, Minnesota 55350. All proposals shall be submitted in duplicate on the Bidder's own letterhead in facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the Proposal Form enclosed with the Specifications by typing the official name of the Bidder at the top of the form. Each proposal should be accompanied by a Bid Bond, made payable to the Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter into the proposed Contract and provide a Performance Bond after his Bid shall have been accepted. The successful Bidder shall furnish a Performance Bond in an amount equal to one hundred per cent (100 %) of the Contract price to the Owner prior to the approval of the Contract. No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after date of opening of Bids. At the aforementioned time and place, or at such later time and Place as the Owner then may fix, the Owner will act upon Proposals received and with its sole discretion may award Contract(s) for the furnishing of said equipment. Specifications and Plans are available by contacting Utilities Plus Energy Services, Inc. 16864 Highway 10 NW, Elk River MN. Telephone number 763 - 441 -1200. The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota reserves the right to reject any and all bids, or bid irregularities. By r DW HT BO DSON , President Date 2 O ATTEST! / VICE PRESIDENT Date C/ Ze 42 ?