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06-24-2009 HUCMRegular Meeting June 24, 2009 Members present: President Dwight Bordson; Vice President Robert Hantge; Secretary David Wetterling; Commissioner Craig Lenz; Commissioner Donald H. Walser; Attorney Marc Sebora; General Manager Michael Kumm President Bordson called the meeting to order at 3:00 p.m. The minutes of the May 27, 2009 regular meeting were reviewed. A motion was made by Commissioner Walser, seconded by Secretary Wetterling to approve the minutes as written. Motion was unanimously carried. The May 2009 payables were discussed. A motion was made by Commissioner Lenz, seconded by Secretary Wetterling to ratify the payment of bills in the amount of $2,843,621.62 (detailed listing in payables book). Motion was unanimously carried. GM Kumm presented the May 2009 financial statements /budget year -to -date. After discussion, a motion was made by Secretary Wetterling, seconded by Vice President Hantge to approve the May 2009 financial statements /budget year -to -date. Motion was unanimously carried. Discussion was held regarding CMMPA baseload agreement. An agreement is being updated and several alternatives are being taken into consideration. When the pricing is firm we will have an agreement. GM Kumm presented changes to policy on disposal of surplus property. This is the on- going review of policy updates. After discussion a motion was made by Commissioner Walser, seconded by Commissioner Lenz to approve the changes to policy on disposal of surplus property. Motion was unanimously carried. GM Kumm presented changes to policies and requirements booklet, electric sections: electric meter replacement; sealing of meters; meter testing. This also is the on -going review of policy updates. After discussion a motion was made by Commissioner Lenz, seconded by Commissioner Walser to approve the changes to the policies and requirements booklet. Motion was unanimously carried. GM Kumm reported on the following: • We are still analyzing wind generation • An issue has arisen within the union personnel not wanting to do gas work outside the city limits of Hutchinson. A meeting will be scheduled with the union stewards and the business agent to settle this issue. • Working on territory negotiations • Working on the funding opportunity for AMI • Will work with MMUA to try and change legislation at next legislative session regarding monies left over from the CIP grant program. HUC wants to give excess funds to Heartland Community Action Agency to help Hutchinson residential customers who qualify, to pay their utility bills. Division reports Electric — Steve Lancaster • We've been generating quite a lot because of the heat • Will start phase 2 on the downtown power plant project Gas — John Webster • Assisted with reading meters • Working on natural gas line on Airport Road — then will go to Otter Street — then Judson Woods • Installed 57 new services outside city limits — 6 new services within city limits • Ohly Americas has contacted us wanting information on transportation of natural gas, and information on transportation and commodity • US Energy has contacted us wanting information on transportation rates Vice President Hantge commended the service crew when carbon monoxide alarms were going off on his property. They were very knowledgeable, courteous, and professional when responding to their call. Legal Update None Unfinished Business None New Business None There being no further business, a motion was made by Commissioner Lenz, seconded by Vice President Hantge to adjourn the meeting at 4:00 p.m. Motion was unanimously carried. David Wetterling, Secretary ATTEST: Dwight Bordson, President Regular Meeting June 24, 2009 Members present: President Dwight Bordson; Vice President Robert Hantge; Secretary David Wetterling; Commissioner Craig Lenz; Commissioner Donald H. Walser; Attorney Marc Sebora; General Manager Michael Kumm President Bordson called the meeting to order at 3:00 p.m. The minutes of the May 27, 2009 regular meeting were reviewed. A motion was made by Commissioner Walser, seconded by Secretary Wetterling to approve the minutes as written. Motion was unanimously carried. The May 2009 payables were discussed. A motion was made by Commissioner Lenz, seconded by Secretary Wetterling to ratify the payment of bills in the amount of $2,843,621.62 (detailed listing in payables book). Motion was unanimously carried. GM Kumm presented the May 2009 financial statements /budget year -to -date. After discussion, a motion was made by Secretary Wetterling, seconded by Vice President Hantge to approve the May 2009 financial statements /budget year -to -date. Motion was unanimously carried. Discussion was held regarding CMMPA baseload agreement. An agreement is being updated and several alternatives are being taken into consideration. When the pricing is firm we will have an agreement. GM Kumm presented changes to policy on disposal of surplus property. This is the on- going review of policy updates. After discussion a motion was made by Commissioner Walser, seconded by Commissioner Lenz to approve the changes to policy on disposal of surplus property. Motion was unanimously carried. GM Kumm presented changes to policies and requirements booklet, electric sections: electric meter replacement; sealing of meters; meter testing. This also is the on -going review of policy updates. After discussion a motion was made by Commissioner Lenz, seconded by Commissioner Walser to approve the changes to the policies and requirements booklet. Motion was unanimously carried. GM Kumm reported on the following: • We are still analyzing wind generation • An issue has arisen within the union personnel not wanting to do gas work outside the city limits of Hutchinson. A meeting will be scheduled with the union stewards and the business agent to settle this issue. • Working on territory negotiations • Working on the funding opportunity for AMI • Will work with MMUA to try and change legislation at next legislative session regarding monies left over from the CIP grant program. HUC wants to give excess funds to Heartland Community Action Agency to help Hutchinson residential customers who qualify, to pay their utility bills. Division reports Electric — Steve Lancaster • We've been generating quite a lot because of the heat • Will start phase 2 on the downtown power plant project Gas — John Webster • Assisted with reading meters • Working on natural gas line on Airport Road — then will go to Otter Street — then Judson Woods • Installed 57 new services outside city limits — 6 new services within city limits • Ohly Americas has contacted us wanting information on transportation of natural gas, and information on transportation and commodity • US Energy has contacted us wanting information on transportation rates Vice President Hantge commended the service crew when carbon monoxide alarms were going off on his property. They were very knowledgeable, courteous, and professional when responding to their call. Legal Update None Unfinished Business None New Business None There being no further business, a motion was made by Commissioner Lenz, seconded by Vice President Hantge to adjourn the meeting at 4:00 p.m. Motion was unanimously carried. jr David erling, Secretary ATTEST: Dwi ht dordson, President Adopted March 29, 2006 Policy on Disposal of Surplus Property DISPOSAL OF EXCESS PROPERTY DECLARATION OF SURPLUS; SALE AUTHORIZATION. The General Manager may, from time to time, recommend to the Hutchinson Utilities Commission that certain personal property (chattels) owned by the Hutchinson Utilities Commission is no longer needed for utility purpose and should be sold. By action of the Commission, this property shall be declared surplus, the value estimated and the General Manager authorized to dispose of that property in the manner stated herein. SURPLUS VALUED UNDER $100 The General Manager may sell surplus property with a fair market value of less than $100 through negotiated sale. Surplus personal computers greater than three years old may be donated directly to public schools in the city. SURPLUS VALUED OVER $100 The General Manager shall offer for public sale, to the highest bidder, surplus property with a fair market value over $100. Notice of the public sale shall be given stating time and place of sale and generally describing the property to be sold at least ten days prior to the date of sale by publication once in the official newspaper. The sale shall be to the person submitting the highest bid. DISPOSITION OF PROCEEDS All receipts from sales of surplus property under this policy shall be placed in the fund from which it was purchased. PERSONS INELIGIBLE TO PURCHASE HUTCHINSON UTILITIES EMPLOYEES; EXCEPTION No employee of the utilities who is —a member of the t °�,m� strai, e staff-, department head, a member of the Commission or an advisor serving the Utilities in a professional capacity, may be a recipient of property under this policy. Othe PROHIBITED PURCHASES It is unlawful for any person to be a recipient of property under this policy if that purchase is prohibited by the terms of this policy. ELECTRIC METER PLACEMENT Hutchinson Utilities Commission reserves the right to specify the electric meter location on all installations. Electric service lines and meter housing metering facilities are the property of the home /business owner. Meters may be relocated to a location agreed upon by HUC. The customer will be responsible for all costs involved in relocating these facilities. All meters must be located on an external wall. New construction electric meters must be located within 10 feet of the natural gas meter if HUC is providing both services. Electric meters shall be readily accessible at all times for, disconnection, examination, reading, replacement or necessary maintenance. an electric meter. Electric meters not accessible are subject to disconnection and will need to be moved to a location agreed upon by HUC, at the home /business owner's expense. Hutchinson Utilities Commission requires a minimum of a 3 -foot clear zone in front of the electric meter. Reasonable care must be taken to protect all metering facilities when remodeling, roofing, painting, etc. In the event of damage to the electric facilities, the customer shall be responsible for the cost of repairing or replacing the electric facilities. Conditions may exist which may require other restrictions or distances (e.g. multiple meters or commercial /industrial). Any exceptions require the approval of Hutchinson Utilities Commission prior to the start of construction. If violations or deviations are determined, the customer will be responsible for the cost of the correction. Single Family Dwellings All residential electric metering facilities shall be located on the side of the home within six feet of the front building wall and 60" from finished grade. Front building wall is defined as the wall nearest the street of the resident's living space. Multi - Family Dwellings /Multiple Business Establishments All HUC electric meters must be located on the exterior wall of the building. Individual metering is required for each single - family private residence contained in a multi - family dwelling and each separately owned and /or operated business. In addition, if required, a "house meter" shall also be required installed in these establishments Commercial or Industrial All commercial and industrial electric meters must be located outside. If remodeling is done on the premises, which would cause the meter to be located inside, the owner, at owner's expense, must relocate the meter. SEALING OF METERS Electric meters and current transformer housings, which have been sealed by HUC, shall not be broken or tampered with without the consent of HUC except in emergency cases. HUC shall be notified immediately after a seal has been broken. If HUC is not notified and HUC personnel discover a broken seal, a $10 broken seal charge may be assessed to the customer. Meter readings personnel will inspect all meters and seals as they are reading meters. Seals will be assigned to each meter /account by color according to the following: Gray Seal Regular Account Red Seal Meter Disconnected for Non - Payment Blue Seal Meter Disconnected by Customer Request Yellow Seal Life Support Equipment METER TESTING HUC will test all meters periodically for accuracy and mechanical condition. All electric meters must be accurate within 2 %, plus or minus, at full and light load. Upon request of the customer, HUC will test the accuracy of an electric meter. If the meter is found to be registering more than 2% fast, there will be no testing charge to the customer. If the meter is found to be accurate within the 2% limit, a $40 trip charge will be made billed to the customer. HUC will have has the right, at its option and expen6°, to place special meters on the premises of a customer for the purpose of special te6ts testing of all or part of the customer's load at no expense to the customer.