05-27-2009 HUCMRegular Meeting
May 27, 2009
Members present: Vice President Robert Hantge; Secretary David Wetterling;
Commissioner Craig Lenz; Commissioner Donald H. Walser; Attorney Marc Sebora;
General Manager Michael Kumm
Member absent: President Dwight Bordson
Vice President Hantge called the meeting to order at 3:00 p.m.
The minutes of the April 29, 2009 regular meeting were reviewed. A motion was made
by Commissioner Walser, seconded by Secretary Wetterling to approve the minutes as
written. Motion was unanimously carried.
The April 2009 payables were discussed. A motion was made by Commissioner Lenz,
seconded by Secretary Wetterling to ratify the payment of bills in the amount of
$3,460,273.33 (detailed listing in payables book). Motion was unanimously carried.
GM Kumm presented the April 2009 financial statements /budget year -to -date. After
discussion, a motion was made by Secretary Wetterling, seconded by Commissioner
Walser to approve the April 2009 financial statements /budget year -to -date. Motion was
unanimously carried.
GM Kumm presented an old policy from November 24, 1986: Policy for Contractors,
Developments and Individual Lots. This policy needs to be rescinded as it has already
been amended and is included in the policies and requirements booklet. A motion was
made by Commissioner Walser, seconded by Secretary Wetterling to rescind Policy for
Contractors: Developments and Individual Lots, of November 24, 1986. Motion was
unanimously carried. (Policy attached.)
GM Kumm presented changes to the policies and requirements booklet, electric section:
• Electric Service Requirements and Charges
• Temporary Service
• Electric Meter Requirements
After discussion, a motion was made by Commissioner Lenz, seconded by
Commissioner Walser to approve the changes to the policies and requirements booklet.
Motion was unanimously carried. (Changes attached.)
GM Kumm discussed the workshop, hosted by MMUA, on Federal Stimulus held in
Chicago. There are several grants available for energy renewable programs and it is our
recommendation to focus on the `Smart Grid' program. We have contacted HDR to
assist us in writing the grants and submitting them. This grant could help fund our
metering infrastructure project as well as other projects. (Summary attached.)
GM Kumm discussed the legal fees on the formation of MMGA. This agreement is our
share of the attorney's fees incurred during the formation of MMGA. MMGA will repay
HUC when funds are available. (Agreement attached.)
In the advent that HUC might be eligible for grants through the Federal stimulus
program, we rescinded the advertisement for bids for automated metering infrastructure
that was approved March 25, 2009. Attorney Sebora explained the procedure
necessary to rescind the advertisement for bids. A notice has been placed in the
Hutchinson Leader newspaper notifying potential bidders that the solicitation of bids for
automated metering infrastructure has been rescinded. After discussion a motion was
made by Commissioner Lenz, seconded by Commissioner Walser to ratify rescission of
the advertisement for bids for automated metering infrastructure that was approved
March 25, 2009. Motion was unanimously carried. (Notices and ad attached.)
GM Kumm presented an advertisement for bids for automated metering infrastructure,
with the date for opening of bids to be determined at a later time. Because HUC may be
eligible for grants through the Federal stimulus programs, we will determine the date of
bid opening when we know our eligibility for grants. A motion was by Commissioner
Walser, seconded by Secretary Wetterling to approve the advertisement for bids for
automated metering infrastructure. Motion was unanimously carried. (Advertisement for
bids attached.)
Steve Lancaster presented requisition numbers #003564 and #003567 for Power Plant
Improvements Phase 1A for Masonry and Landscaping from All Seasons Landscape
and Design. After discussion, a motion was made by Commissioner Lenz, seconded by
Secretary Wetterling to approve both requisition numbers #003564 and #003567 for
Power Plant Improvements Phase 1A Masonry and Landscaping from All Seasons
Landscape and Design for a total of $94,797.75. Motion was unanimously carried.
(Requisitions attached.)
Requisition #003568 for 2009 Chevrolet Silverado 4x4 was pulled from the agenda.
Division reports
Gas — John Webster
• Presented requisition #003573 for installation of approximately 520' of 6"
steel from Northern Pipeline Construction Co. This will eliminate a 50 lb.
loop line that is under an expansion of the old Floor Care building on
California Street Northwest. The new installation will make it a safer line.
After discussion, a motion was made by Commissioner Lenz, seconded by
Commissioner Walser to approve requisition #003573 for installation of
approximately 520' of 6" steel from Northern Pipeline Construction
Company for $48,978.10. Motion was unanimously carried. (Requisition
attached.)
• Performed testing of regulators for the Fire Marshall
• Completed 1000' of gas main extension on Jefferson Street - seven
customers with eight to nine meters
Electric — Steve Lancaster
• New groundsperson started last week
• Working on conversion project
• Will be placing HUC logo on the downtown power plant
Business — Jan Sifferath
• Johanna Beckman hired to do a `history piece' on HUC
• Cleaning up customer accounts
• Working on training for Version 3 of the upgraded billing system
• There still are funds available in the CIP program, especially on the
commercial side
Payroll — Jared Martig
• Working on pouring concrete at the new inventory site
• Moving racks into the building
• Attended Rate Making Class — good information
Commissioner Walser mentioned that he attended the "Energy Efficiencies for
Hutchinson Businesses" presentation by Jon Guthmiller, sponsored by the Hutchinson
Area Chamber of Commerce at the Crow River Golf Club. He commended Jon on his
knowledge of energy efficiency and commented that HUC should continue its efforts in
providing information on energy efficiency.
GM Kumm mentioned that he has a meeting next week with the Coop on the territory
issue.
Legal Update
None
Unfinished Business
None
New Business
None
There being no further business, a motion was made by Commissioner Walser,
seconded by Commissioner Lenz to adjourn the meeting at 4:05 p.m. Motion was
unanimously carried.
ATTEST:
Robert Hantge, Vice President
David Wetterling, Secretary
Regular Meeting
May 27, 2009
Members present: Vice President Robert Hantge; Secretary David Wetterling;
Commissioner Craig Lenz; Commissioner Donald H. Walser; Attorney Marc Sebora;
General Manager Michael Kumm
Member absent: President Dwight Bordson
Vice President Hantge called the meeting to order at 3:00 p.m.
The minutes of the April 29, 2009 regular meeting were reviewed. A motion was made
by Commissioner Walser, seconded by Secretary Wetterling to approve the minutes as
written. Motion was unanimously carried.
The April 2009 payables were discussed. A motion was made by Commissioner Lenz,
seconded by Secretary Wetterling to ratify the payment of bills in the amount of
$3,460,273.33 (detailed listing in payables book). Motion was unanimously carried.
GM Kumm presented the April 2009 financial statements /budget year -to -date. After
discussion, a motion was made by Secretary Wetterling, seconded by Commissioner
Walser to approve the April 2009 financial statements /budget year -to -date. Motion was
unanimously carried.
GM Kumm presented an old policy from November 24, 1986: Policy for Contractors,
Developments and Individual Lots. This policy needs to be rescinded as it has already
been amended and is included in the policies and requirements booklet. A motion was
made by Commissioner Walser, seconded by Secretary Wetterling to rescind Policy for
Contractors: Developments and Individual Lots, of November 24, 1986. Motion was
unanimously carried. (Policy attached.)
GM Kumm presented changes to the policies and requirements booklet, electric section:
• Electric Service Requirements and Charges
• Temporary Service
• Electric Meter Requirements
After discussion, a motion was made by Commissioner Lenz, seconded by
Commissioner Walser to approve the changes to the policies and requirements booklet.
Motion was unanimously carried. (Changes attached.)
GM Kumm discussed the workshop, hosted by MMUA, on Federal Stimulus held in
Chicago. There are several grants available for energy renewable programs and it is our
recommendation to focus on the `Smart Grid' program. We have contacted HDR to
assist us in writing the grants and submitting them. This grant could help fund our
metering infrastructure project as well as other projects. (Summary attached.)
GM Kumm discussed the legal fees on the formation of MMGA. This agreement is our
share of the attorney's fees incurred during the formation of MMGA. MMGA will repay
HUC when funds are available. (Agreement attached.)
In the advent that HUC might be eligible for grants through the Federal stimulus
program, we rescinded the advertisement for bids for automated metering infrastructure
that was approved March 25, 2009. Attorney Sebora explained the procedure
necessary to rescind the advertisement for bids. A notice has been placed in the
Hutchinson Leader newspaper notifying potential bidders that the solicitation of bids for
automated metering infrastructure has been rescinded. After discussion a motion was
made by Commissioner Lenz, seconded by Commissioner Walser to ratify rescission of
the advertisement for bids for automated metering infrastructure that was approved
March 25, 2009. Motion was unanimously carried. (Notices and ad attached.)
GM Kumm presented an advertisement for bids for automated metering infrastructure,
with the date for opening of bids to be determined at a later time. Because HUC may be
eligible for grants through the Federal stimulus programs, we will determine the date of
bid opening when we know our eligibility for grants. A motion was by Commissioner
Walser, seconded by Secretary Wetterling to approve the advertisement for bids for
automated metering infrastructure. Motion was unanimously carried. (Advertisement for
bids attached.)
Steve Lancaster presented requisition numbers #003564 and #003567 for Power Plant
Improvements Phase 1A for Masonry and Landscaping from All Seasons Landscape
and Design. After discussion, a motion was made by Commissioner Lenz, seconded by
Secretary Wetterling to approve both requisition numbers #003564 and #003567 for
Power Plant Improvements Phase 1A Masonry and Landscaping from All Seasons
Landscape and Design for a total of $94,797.75. Motion was unanimously carried.
(Requisitions attached.)
Requisition #003568 for 2009 Chevrolet Silverado 4x4 was pulled from the agenda.
Division reports
Gas — John Webster
• Presented requisition #003573 for installation of approximately 520' of 6"
steel from Northern Pipeline Construction Co. This will eliminate a 50 lb.
loop line that is under an expansion of the old Floor Care building on
California Street Northwest. The new installation will make it a safer line.
After discussion, a motion was made by Commissioner Lenz, seconded by
Commissioner Walser to approve requisition #003573 for installation of
approximately 520' of 6" steel from Northern Pipeline Construction
Company for $48,978.10. Motion was unanimously carried. (Requisition
attached.)
• Performed testing of regulators for the Fire Marshall
• Completed 1000' of gas main extension on Jefferson Street - seven
customers with eight to nine meters
Electric — Steve Lancaster
• New groundsperson started last week
• Working on conversion project
• Will be placing HUC logo on the downtown power plant
Business — Jan Sifferath
• Johanna Beckman hired to do a `history piece' on HUC
• Cleaning up customer accounts
• Working on training for Version 3 of the upgraded billing system
• There still are funds available in the CIP program, especially on the
commercial side
Payroll — Jared Martig
• Working on pouring concrete at the new inventory site
• Moving racks into the building
• Attended Rate Making Class — good information
Commissioner Walser mentioned that he attended the "Energy Efficiencies for
Hutchinson Businesses" presentation by Jon Guthmiller, sponsored by the Hutchinson
Area Chamber of Commerce at the Crow River Golf Club. He commended Jon on his
knowledge of energy efficiency and commented that HUC should continue its efforts in
providing information on energy efficiency.
GM Kumm mentioned that he has a meeting next week with the Coop on the territory
issue.
Legal Update
None
Unfinished Business
None
New Business
None
There being no further business, a
seconded by Commissioner Lenz to
unanimously carried.
motion was made
adjourn the meeting
ATTEST:
o -�---
o Hantge, Vice President
by) Conmissioner Walser,
a� 4:05 p.m. Motion was
rling, Secretary
Accepted November 24, 1986
Hutchinson Utilities Commission
Policies
Policy for Contractors
Developments and Individual Lots
No facilities shall be installed until development or lots are brought to
grade.
Building /site /lot plans shall include space for underground and surface
mounted equipment needed by all utilities. Underground facilities shall be
constructed to best serve the area from the plans as received.
Developers that sub - divide or change lot lines, shall bear the cost of
relocating installed facilities. Damage to existing facilities, shall be the
expense of the developer.
ELECTRIC SERVICE REQUIREMENTS AND CHARGES:
HUC will require a 24 hour notice, a copy of the State Board of Electricity Certificate of
Inspection, and an established account prior to installing a meter and making the final
connection.
Hutchinson Utilities Commission shall not install any facilities until all affected properties
are within 6 inches of final grade.
Installation of Any Electric Services — November 1 Through March 31
The final determination on installation of electric services shall be made by HUC.
New Single Family Dwelling - Service Size: 200 Amperes or less
Single- family dwelling customers will be 240/120 volt single -phase service. normal
coriino r )t to eXGee J Inn amperes
HUC shall furnish and install the underground conductors to serve the single - family
home with a one -year warranty after installation date. The underground service is the
property of the homeowner at date of installation.
200 amperes of service size
(4/0- 2/0 -4/0 URD): $300.00 Installation Charge up to 100 ft.; $2.00 /ft. in excess of 100
ft.
New Single Family Dwelling — Service Size: Greater than 200 Amperes
Single- family dwelling customers will be 240/120 volt single -phase service.
Current transformer metering is required. HUC shall furnish the current transformers,
meter socket and meter (See meter requirement/placement section). The customer or
their contractor shall provide the current transformer housing and facilities, install the
current transformers, mount the meter socket and provide an empty 1 1/4" conduit to
the meter socket. HUC shall install the meter wiring and meter. No current transformer
metering will be allowed in the power transformer secondary compartment.
Bar type current transformers will be used. Provisions for voltage connections for the
meter must also be provided.
The customer will be responsible for installing the service to the utility transformer or
pedestal location. HUC will be responsible to make all secondary connections in the
transformer. Transformer secondary connections will be limited to a maximum of four
conductors per phase with a maximum size of 750 MCM per conductor. If additional
conductors are required per phase, the owner or contractor must provide an approved
secondary transition cabinet. HUC Electric Division may be contacted for further details.
New Multi- family dwelling, Commercial, or Industrial:
The customer will be responsible for installing the service to the utility transformer or
pedestal location. For any three -phase services, the customer shall furnish the
transformer pad and ground grid. The transformer location shall be determined by HUC.
HUC will provide the following voltages:
120/208 volts three phase, not to exceed 3,000 amperes without prior approval.
277/480 volts three phase, not to exceed 3,000 amperes without prior approval.
7,970/13,800 volts three phase, with prior arrangements with HUC.
HUC will be responsible to make all secondary connections in the transformer.
Transformer secondary connections will be limited to a maximum of four conductors per
phase with a maximum size of 750 MCM per conductor. If additional conductors are
required per phase, the owner or contractor must provide an approved secondary
transition cabinet. HUC Electric Division may be contacted for further details.
On services greater than 200 amperes at 240 /120volts, current transformer metering is
required. HUC shall furnish the current transformers, meter socket and meter. The
customer or their contractor shall provide the current transformer housing and facilities,
install the current transformers, mount the meter socket and provide an empty 1 1/4"
conduit to the meter socket. HUC shall install the meter wiring and meter. No current
transformer metering will be allowed in the power transformer secondary compartment.
Any service greater than 240 volts, shall require current transformer metering.
Bar type current transformers will be used. Provisions for voltage connections for the
meter must also be provided. Approved multi - family dwelling meter stacks will be
provided by the customer or their contractor.
Primary metering at 7,970/13,800 volts will be by special arrangement and approval of
HUC.
Moe . .......
TEMPORARY SERVICE
For temporary service, please contact the HUC Customer Service Department.
_ I
=
NO 1.4
=01
HUC shall bill the customer or their contractor for all related expenses.
ELECTRIC METER REQUIREMENTS
HUC does not allow the sub metering or reselling of electricity. If a service is provided to
tenants due to joint occupancy, it must be furnished without specific charge or pricing,
which varies with the quantity of energy used. In case of any violation of these rules or
regulations, HUC shall have the right to refuse electric service to any such property and
shall have the right to terminate electric service to the offending property. HUC will not
furnish electric service to such property until violations have ceased or have been
corrected.
Summary of Energy Efficiency Measures
(Provided by Jeff Genzer of Duncan, Weinberg, Genzer & Pembroke, P.C.)
Introduction
The ARRA provides billions of dollars of new flooding
for energy efficiency and smart grid programs. The key
contact at the Department of Energy (DOE) in charge
of stimulus is Matt Rogers. The key contact within the
Energy Efficiency and Renewable Energy Office at DOE
is Gil Sperling.
State Energy Program
$3.1 billion is provided for the State Energy Program
(SEP). In federal FY 2008, this program received $44
million. Fluids are provided to the state energy offices
under Part D of Title III of the Energy Policy and Con-
servation Act (42 U.S.C. 6321 - 6325)_ As the underlying
statute makes clear, this funding can be used for a wide
variety of programs, projects and policies, including,
but not limited to, energy efficiency, renewable energy,
alternative transportation programs, etc. Funding is
conditioned on Governors sending letters to Energy
Secretary Chu regarding utility regulatory policies on
energy efficiency and upgrading of building energy ef-
ficiency codes (as of this writing, 15 states have already
provided these letters). In addition, ARRA waived a
20% cost share for the states and also waived a regula-
tory provision that had limited capital investments to
504 of SEP funds. Additional guidance is being drafted
by DOE and should be released very soon. At DOE, this
program is operated by the Office of Weatherization
and Intergovernmental Programs (OWIP) within the
Office of Energy Efficiency and Renewable Energy
(EERE). Funds will be distributed to the states in accor-
dance with a formula. The actual distributions have
been published and can be found at www_energy.gov/
recovery /. Names of the state energy directors can be
obtained from the web site of the National Association
of State Energy Officials (www.naseo.org).
Energy Efficiency and Conservation
Block Grant
The Energy Efficiency and Conservation Block Grant
(EECBG) was authorized under Title V (Sections 541 -
548) of the Energy Independence and Security Act of
2007 (EISA). The primary purpose of the underlying
statutory provision is to improve energy efficiency. $3.2
billion is provided for this program in ARRA. This pro-
gram has not been funded previously. $400 million of
the $3.2 billion will be distributed through a competi-
tive program among state, local and tribal entities. At
this point, it appears that cooperative /coordinated pro-
posals will be encouraged. Of the $2.8 billion remain-
ing, 68% will be distributed through a formula from
DOE directly to over 1,700 of the larger cities in the
United States. 16% of the funds will be distributed
through the states to counties of under 200,000 and
towns of under 35,000.
It will be up to the states to develop a distribution
mechanism, but the money must be distributed by the
states within six months of approval of a plan by DOE.
12% of the funds will go directly to the state energy of-
fices for SEP (see note above). 2% of the funds under
EISA are for a competitive program and will probably
be added to the $400 million set aside for competitive
activities, noted above. 2% of the funds will be available
to tribes. DOE is also preparing a guidance document
for this program, which should be released soon, as of
this writing. As noted above, this program is also oper-
ated by OWIP within EERE. APPA members can be es-
pecially helpful in implementing these programs, since
most communities that do not have municipal utilities
also do not have an energy delivery infrastructure in
place. APPA members should contact their state energy
offices for more information, as well as coordinate with
the statewide mayors' group.
Weatherization Assistance Program
This program has operated since the 1970s and is dis-
tributed through the states and delivered mostly by
community action agencies and some local govern-
ments or other local agencies (42 U.S.C. 6861 - 6873).
ARRA provides $5 billion for this program, which re-
ceived $227 million in federal fiscal year 2008. During
the campaign, the President promised to weatherize
one million homes each year. The program presently
weatherizes 150,000 homes each year-. Two major statu-
tory modifications were made in ARRA to improve pro-
gram delivery: 1) the amount that can be spent on each
home increased from $2,500 to $6,500, to allow more
comprehensive energy efficiency measures to be imple-
mented; and 2) eligibility was increased to 200`70 of
www.APPAnet.org
15
Suramar uf.E(le -g F.((icicnc-V ilcAslm,S
poverty from 150% of poverty. There is a statutory pref-
erence for community action agencies to serve as deliv-
ery agents for this program, though in order to expand
the program there is an expectation that local govern-
ments will have to coordinate with these agencies or de-
liver the expanded services themselves. The National
Association for Community Services Programs
(NASCSP) is the association that coordinates the state -
level program managers and the community action
agencies are represented by the National Community
Action Foundation.
Energy Star Appliance Rebates Program
ARRA provides $300 million to the state energy offices
to operate a program to provide rebates to encourage
consumers to purchase Energy Star appliances. This
program requires a 50% match. It was enacted as
Section 124 of the Energy Polity Act of 2005. DOE is
preparing guidance on this program, though it is likely
to be distributed through SEP, as long as the state has
(or will have) an appliance rebate program in place. It
is likely that the guidance will limit the products that
are eligible for rebates to the most efficient products.
This program has not previously received any funding.
Again, APPA members should contact their state energy
offices.
Smart Grid
Title XIII of EISA authorizes a program to promote in-
vestments in the so- called "smart grid." It is envisioned
as a program directed to the distribution and customer -
side of the meter. It is expected to include advanced
metering and demand response equipment, as well
as other measures. This program will be operated by
the DOE Office of Electricity Delivery and Energy
Reliability.
ARRA provides $4.4 billion for this program. Fund-
ing is open to utilities (including public power, cooper-
atives and investor -owned utilities) and "other parties"
involved in smart grid development. On March 3,
2009, DUE issued an Intent to Issue Funding Opportcu-
nity on Smart Grid Demonstrations (pursuant to Sec-
tion 1304 of EISA), with a 50% cost -share requirement,
including regional demonstrations, utility scale energy,
storage demonstrations, etc. The next solicitation
should govern Section 1306 of EISA and is likely to in-
clude smart - grid - enabled T &D infrastructure, metering
and control devices, software, etc. Art additional $100
million has been allocated through this office for
"Green Jobs" initiatives.
Energy RDD &D
$2.5 billion is provided to the Energy Efficiency and
Renewable Energy Division for Research, Development,
Demonstration and Deployment programs, including
$800 million for biomass and $400 million for geother-
mal. DOE is in the process of allocating funds for a va-
riety of other uses, including, for example, industrial
energy efficiency programs. This is a potential source of
matching funds.
Green Jobs
Sections 1001 and 1002 of EISA created a new "Green
jobs" initiative to be operated by the Department of
Labor. This is funded at $500 million in the stimulus
package. The $500 million is to be spent on initiating
a worker training program for energy efficiency and
renewable energy. Separate national energy training
partnerships and state energy training partnerships
are to be created. As noted above, $100 million is also
provided for worker- training under- the Smart Grid
initiative.
HUD Assisted Housing
$2.25 billion is provided for the HOME Investment
Partnerships Program at HUD. These funds are pro-
vided to state housing finance agencies for low - income
housing though the program encourages funding for
energy efficient and environmentally friendly designs.
$250 million is provided for energy retrofit and green
investments for certain kinds of low- income housing
(Section 202 of the Housing Act of 1959, Section 811 of
the Cranston- Gonzalez National Affordable Housing
Act and Section 8 of the I lousing Act of 1937), along
with $2.25 billion more generally for project -based
16
svww.APPAnet.or9
Suuunary �,f T:nc�,��• F:Ilicirnc�• fraatrc;
rental assistance. $1 billion is provided for the Public
Housing Capital Fund for competitive grants, including
investments that leverage private sector funding or
Financing for renovations and energy conservation
retrofit investments.
Clean Cities and Plug -in Electric Vehicles
$300 million is provided to states, local governments
and metropolitan transportation agencies for up to 30
geographically- dispersed vehicle demonstrations,
known as the Clean Cities Program. This program has
been funded previously at much lower levels and sup-
ports alternative fuel vehicles, neighborhood electric
vehicles, fuel cell vehicles, ultra low sulfur diesel vehi-
cles, acquisition and installation of fueling infrastruc-
ture, etc., with a 50% cost share. Applications are due
on March 31, 2009 (solicitation was issued on February
20, 2009). $400 million is also provided for transporta-
tion electrification for local, metropolitan transporta-
tion agencies and state grants for qualified electric
transportation projects. This program can be used for
truck stop electrification and other measures.
Schools
No specific funding was provided for energy efficiency
in schools, though there is general language suggesting
that schools should be modernized "consistent with a
recognized green building rating system." Earlier ver-
sions of the stimulus bill would have provided between
$1 billion and $ l.6 billion for municipal buildings,
schools, etc., for energy efficiency retrofits.
Federal Buildings
$4.5 billion is provided to the General Services Admin-
istration for high performance green buildings. $3.24
billion is provided to the Department of Defense to
"repair and modernize facilities, restore and modernize
real property and invest in the energy efficiency of fa-
cilities." $1 billion is provided to the Veterans Adminis-
tration for "non - recurring maintenance including
energy projects." $220 million is provided for military
construction energy projects. To the extent you have
any federal facilities in your service area, you may be
able to work with the agencies mentioned above- OMB
has suggested that $24.2 billion will ultimately be
invested in federal infrastructure that has an energy
component.
www.APPAnet.org
17
Agreement
Whereas, Hutchinson Utilities is a founding member of the Minnesota Municipal Gas Agency
( "MMGA ") (Hutchinson Utilities, together with the six other Minnesota municipal gas utilities
which were the founding members, the "Core Members "); and
Whereas, MMGA incurred legal fees in the amount of $74,301.61in the process of its formation;
and
Whereas, MMGA's initial activity, the development of a tax exempt natural gas prepay to enable
MMGA members to realize substantial savings on the purchase of gas, has been delayed due to
unfavorable market conditions; and
Whereas, MMGA does not currently have a revenue stream which would enable it to pay for the
legal fees incurred during its formation.
Now, therefore, in consideration of the like agreements being entered into between MMGA and
each of the other Core Members, Hutchinson Utilities and MMGA hereby agree that:
1. Hutchinson Utilities agrees to pay to MMGA on or about June 10, 2009, the sum of
$10,614.52 to enable MMGA to pay its legal fees relating to the formation of the agency.
2. MMGA agrees to repay Hutchinson Utilities the amount set forth in paragraph 1 above,
plus five percent simple annual interest, to the extent MMGA has funds available for such
purpose, no later than March 1, 2011.
3. In the event that MMGA still lacks the funds to repay in full the debt as of the deadline
set forth in paragraph 2 above, this agreement shall be extended for an additional period of one
year.
MINNESOTA MUNICIPAL GAS AGENCY
By v✓L
Its resident
Attorney Fees Payment Agreement
HUTCHINSON UTILITIES
NOTICE
NOTICE is hereby given that the previous solicitation of bids for the Hutchinson Utilities
Commission Automated Metering Infrastructure is rescinded until further notice. Bids
submitted in response to the previously advertised notice for the project will not be
accepted and will be returned unopened to the person or firm submitting the bid.
There will be no bid opening at 2:00 p.m. on June 23, 2009, as previously noticed. At
such time in the future that bids may be considered, a notice concerning the project and
the solicitation of bids will be advertised.
Advertisement for Bids
for
"Automated Metering Infrastructure"
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 2:00 p.m. on the June 23, 2009, and will
publicly open and read aloud such Bids on the following work:
"Automated Metering Infrastructure"
Bids shall be properly endorsed and delivered in an envelope marked, "Automated
Metering Infrastructure — Mesh" or "Automated Metering Infrastructure — Point to
Multipoint" and shall be addressed to: Hutchinson Utilities Commission of the City of
Hutchinson, 225 Michigan Street SE, Hutchinson, Minnesota 55350.
Bids shall be supplied in both hardcopy and electronic format. Send two electronic
CD's and three (3) hard copy responses to the contact listed below:
Administrative Coordinator
Hutchinson Utilities Commission
225 Michigan Street SE
Hutchinson, MN 55350
The name and address of the Bidder should be clearly indicated on the outside of
the package containing the bid. When multiple firms or parties will be jointly submitting a
bid, the bid should identify the lead firm who will act as the prime contractor to the Owner.
All Bids shall be submitted in triplicate on the Bidder's own letterhead, in facsimile of
the Bid Form enclosed in the Specifications, or by utilizing the Bid Form enclosed with the
Specifications by typing the official name of the Bidder at the top of the form.
Each Bid should be accompanied by a Bid Bond, made payable to the Hutchinson
Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the amount of
five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter into the proposed
Contract and provide a Performance Bond after his Bid shall have been accepted.
The successful Bidder shall furnish a Performance Bond in an amount equal to one
hundred per cent (100 %) of the Contract price to the Owner prior to the approval of the
Contract.
No Bidder may withdraw his Bid for a Period of thirty (30) days after date of opening
of Bids.
Specifications may be obtained by contacting Robert J. Herbst, at Power System
Engineering, Inc, 1532 W. Broadway, Ste 100, Madison, WI 53713. Mr. Herbst may be
reached at 608 -268 -3504.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids, or bid irregularities.
By
Dwight Bo son, resident
Date a-5 C)
W
M
David Wettefrfig, Secretary
Date U
Advertisement for Bids
for
"Automated Metering Infrastructure"
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 2:00 p.m. on TBD, 2009, and will
publicly open and read aloud such Bids on the following work:
"Automated Metering Infrastructure"
Bids shall be properly endorsed and delivered in an envelope marked,
"Automated Metering Infrastructure — Mesh" or "Automated Metering
Infrastructure — Point to Multipoint" and shall be addressed to: Hutchinson Utilities
Commission of the City of Hutchinson, 225 Michigan Street SE, Hutchinson, Minnesota
55350.
Bids shall be supplied in both hardcopy and electronic format. Send two electronic
CD's and three (3) hard copy responses to the contact listed below:
Administrative Coordinator
Hutchinson Utilities Commission
225 Michigan Street SE
Hutchinson, MN 55350
The name and address of the Bidder should be clearly indicated on the outside of
the package containing the bid. When multiple firms or parties will be jointly submitting a
bid, the bid should identify the lead firm who will act as the prime contractor to the Owner.
All Bids shall be submitted in triplicate on the Bidder's own letterhead, in
facsimile of the Bid Form enclosed in the Specifications, or by utilizing the Bid Form
enclosed with the Specifications by typing the official name of the Bidder at the top of
the form.
Each Bid should be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in
the amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter
into the proposed Contract and provide a Performance Bond after his Bid shall have
been accepted.
The successful Bidder shall furnish a Performance Bond in an amount equal to
one hundred per cent (100 %) of the Contract price to the Owner prior to the approval of
the Contract.
No Bidder may withdraw his Bid for a Period of thirty (30) days after date of
opening of Bids.
Specifications may be obtained by contacting Robert J. Herbst, at Power System
Engineering, Inc, 1532 W. Broadway, Ste 100, Madison, WI 53713. Mr. Herbst may be
reached at 608- 268 -3504.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids, or bid irregularities.
By
Ro rt antge, Vice President
Date � .7
F.11
M
, Secretary
Date Z ��
G
0
U.
Z
O
W
w
,,0
'v'h/
v!
I�
6
U
W
F-
J
I'^
Z
0
Z
V
°o°o�
000
N
Co
y
N
lC
X t
� U
F- m
m no
CO v) F-
0 0�
o
0 p
N O
O) �
O Z Q)
W w
o d
� � H
Q 0 W
1
m
J
m
c
o -a
a, >
0
CL
Q
00
v
d
d
CO
O
Y
CID
M
O
O
Z
CL
U
lw
C
O
t>3
LO
Cr
W
�o
a
E
�
N
CO
0
CO)
3
0
rn
0
0
V
O
(1) W
ro
�- Lu
a
J
p1- Z co .-
on
C)
ZZZ`r'
Q t- r
0�0mm
0
a)
Cn W
a+O
Z= Z N N
3
V = Cr) th
d
O
�
L) C..
�
O X
= =au
N
►°-
CO)
a
t
<
CO
v;
C
c
a�
E
o
a
0
E
�
c
E
a
~ to
Z
o
Q t
a
W In
a
ti Z
(A
}�
a
o
020°
o°o
��Zccoo
IV
W = _ LO
O C
J �s
m
wL`
W
a-
0.
S
°o°o�
000
N
Co
y
N
lC
X t
� U
F- m
m no
CO v) F-
0 0�
o
0 p
N O
O) �
O Z Q)
W w
o d
� � H
Q 0 W
1
m
J
m
c
o -a
a, >
0
CL
Q
C
O
LL.
Z
O
H
M
W
W.
O
ra
V
W
H
J_
F—
O
Z
O 0 0
0
0012 `1
o
N
C7
ti
r
0 LO 0
4+
0
M
w d
N N
N
O
CD
O
z
L
m
a
o
co
W
m
V
o
O
a
as
d
M
y U -
N 4)
N
M
Z
CO f4 I-- W
_O
CO)
O
.0?�
rn
0
Z
O
W
C)
W M
°o
1-- Lu
Q
�
J N
o
:n GIN
Z a Z ti
co co
0)
(/� vi T T
0
O
Z =ZNN
�N
= V = M M
d
�
�
o
c
2 o x
N =au
CL
U
N
t
J
CD
CD
c
o
E
0
CL
w
m
E
—
G
c
E
_m
a
to
o
Q w
`°
a
W W
a
D
tiZ
m
o
�-
a
020°
o
a - o
°O x
Z
=�LO
moo ♦
y N
o J
o..
x
Qems -2dLL
r-
Q
a
E
�-
O 0 0
0012 `1
p
M N
r
0 LO 0
N
Z M CD
w d
N N
N
m
N
21
W
x�
a
as
w
y U -
N 4)
U
F �
7E m
CO f4 I-- W
W
I-
Z
Q
W
CO
Q
Z
g
m
-a T
m m
o -o
m >
N O
LL Q
C
O
.LL.
z
O
H
W
z
vI
_W
_t
J
z
v'
_z
2
M
ti
LO
M
O
O
0
z
c
0
:N
N
of
z
O
O
U (D
(j) N
_W co
�- W Lf)
J vi
f-Zm
D�E n i-
z z z v v
a
�(��L9T
z Z Z N N
U = M M
U�Um
° x
= NSn'0.ti
z
O
z
O
U
z W 40
> Lo
w a O °oao N �
n.Yz
0)m
Z W W v v
WLUJuNi�
W
W CD
(D
zNJa�.LL
a�
Q
Q.
U)
000
oo<-
0 o ao
n
co
v
to
0
rn
m
xI-
tp U
1— @
N
U —
N i6
� � H
rn
0
o _
N °
N
t7 N
r °'
C)
z Co
w n.
ai ui �
C w
cy-
a
w
U_
z
Q
W
U) `
m w
w m
C)
m
� T
N m
C
o �
in >
•3 0
v a
Of Q
R
o
W
°o
N
=
�
O
O
Q-
0
� w
a C:
> o
3
c
a..°i w:
��0o
U p`
_ =
G
N N
3 c m
°°>o
`
.__I U N
u0,
Na. E=
tDZ Q
0
p
'cc: �
rn
y c
Em;B>
z
"x E =Q
2 L L N
if
N
a
Q C i x
m W-0
c
� lu
�2'Oa
°
i m�
to
°o
Ef0`o�
C) mo -a°i
° Qf -
o v
C) ° °
C) C N (6 U
E
.-
m
000
oo<-
0 o ao
n
co
v
to
0
rn
m
xI-
tp U
1— @
N
U —
N i6
� � H
rn
0
o _
N °
N
t7 N
r °'
C)
z Co
w n.
ai ui �
C w
cy-
a
w
U_
z
Q
W
U) `
m w
w m
C)
m
� T
N m
C
o �
in >
•3 0
v a
Of Q