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03-27-2002 HUCM Regular Meeting March 27,2002 Members present: President David Wetterling; Vice President Craig Lenz; Secretary Donald Walser; General Manager Clarence Kadrmas; Business Manager Patrick Spethman and Attorney Marc Sebora President Wetterling called the meeting to order at 3:00 p.m. Secretary Walser made a motion to approve the minutes of February 27,2002. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to ratify the payment of bills in the amount of $1,798,516.79 (detailed listing is in payables book). Secretary Walser seconded the motion and it passed unanimously. Mrs. Brian Laabs, Hutchinson Utilities customer, was welcomed to the meeting. A power stat meter was installed at their residence. Mrs. Laabs said she contacted Heartland Community Action Agency for energy assistance. After discussion, it was decided to remove the power stat meter and the Laabs' would pay the past due amount of $304.43, go on Utility budget payment plan and the automatic bank payment plan. Vice President Lenz made a motion to approve the financial statement and budget year-to-date. Secretary Walser seconded the motion and it passed unanimously. The union has approved the union contract. Vice President Lenz made a motion to ratify the Union Contract, which will be effective January 1, 2002 through December 31,2004. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve the bid for Plant #1 Cooling Tower Upgrade (for work order 10205) to Psychrometric Systems in the amount of $72,800. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15422 (for work order 10202) to Pro Tech Power Sales Inc. for control switches. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve Requisition #15388 (for work order 10202) to Southern States/Electro Tech for a circuit switcher. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15075 (for work order 10005) to McLeod Cooperative Power Association for McLeod substation. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve Requisition #15450 (for work order 10202) to Schweitzer C/O Pro Tech Power Sales for relays. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15332 (for work order 50203) to Lee Motor Company for cab and chassis to replace Truck #25. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve Requisition #15333 (for work order 50203) to Crysteel Truck Equipment for utility box, welder/generator, air compressor, etc. to replace Truck #25. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15335 (for work order 50205) to Lee Motor Company for cab and chassis with dump body package to replace Truck #12. Secretary Walser seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15451 (for work order 10202) to Southern States/Electro Tech Inc. for disconnect switches with insulators. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve Requisition #15454 to RESCO for wire. Vice President Lenz seconded the motion and it passed unanimously. Paul Harvego of Fawcett Young and Associates presented the year 2001 financial audit. Vice President Lenz made a motion to approve the year 2001 audit as presented. Secretary Walser seconded the motion and it passed unanimously. General Manager Kadrmas reported on the McLeod substation. Tie-in will be done on Sunday, March 31,2002. General Manager Kadrmas and Business Manager Spethman discussed the natural gas pipeline. Public hearings will be held in Hutchinson on May 15, 2002 and in Sleepy Eye on May 16, 2002. General Manager Kadrmas discussed emergency repairs on LM6000 (unit #1). The cost to do these emergency repairs is $57,000. The engine is scheduled to be removed and repaired the first week of May. General Manager Kadrmas would like to do these emergency repairs at that time also. After discussion, Secretary Walser made a motion to increase unit #1 maintenance budget amount from $200,000 to $257,000. Vice President Lenz seconded the motion and it passed unanimously. Secretary Walser will attend the next Labor/Management meeting on Wednesday, April 3, 2002 at 8:30 am. The annual recognition dinner will be on Friday, April 26, 2002. Attorney Sebora informed the Commission that the Hutchinson City Council approved the first reading of the ordinance that would require excavation contractors acquire a license and be bonded. The second reading of the ordinance was deferred until the April 9, 2002 Council meeting. Attorney Sebora has not received any information regarding lawsuit against Hutchinson Utilities. He was unable to reach Ron Traeger, Allied adjuster for League of Minnesota Cities. Attorney Sebora received notification on an easement that Hutchinson Utilities owns and holds in Sherburne County. Pole structures are not included in the easement. Attorney Sebora requested permission to release the current easement and to issue a new easement to include pole structures. Vice President Lenz made a motion to release the current easement and to issue a new easement to include pole structures. Secretary Walser seconded the motion and it passed unanimously. There being no further business, Vice President Lenz made a motion to adjourn the meeting. Secretary Walser seconded the motion and it passed unanimously. Donald H. Walser, Secretary ATTEST David J. Wetterling, President Regular Meeting March 27, 2002 Members present: President David Wetterling; Vice President Craig Lenz; Secretary Donald Walser; General Manager Clarence Kadrmas; Business Manager Patrick Spethman and Attorney Marc Sebora. President Wetterling called the meeting to order at 3:00 p.m. Secretary Walser made a motion to approve the minutes of February 27, 2002. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to ratify the payment of bills in the amount of $1,798,516.79 (detailed listing is in payables book). Secretary Walser seconded the motion and it passed unanimously. Mrs. Brian Laabs, Hutchinson Utilities customer, was welcomed to the' meeting. A power stat meter was installed at their residence. Mrs. Laabs said she contacted Heartland Community Action Agency for energy assistance. After discussion, it was decided to remove the power stat meter and the Laabs' would pay the past due amount of $304.43, go on Utility budget payment plan and the automatic bank payment plan. Vice President Lenz made a motion to approve the financial statement and budget year -to -date. Secretary Walser seconded the motion and it passed unanimously. The union has approved the union contract. Vice President Lenz made a motion to ratify the Union Contract, which will be effective January 1, 2002 through December 31, 2004. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve the bid for Plant #1 Cooling Tower Upgrade (for work order 10205) to Psychrometric Systems in the amount of $72,800. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15422 (for work order 10202) to Pro Tech Power Sales Inc. for control switches. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve Requisition #15388 (for work order 10202) to Southern States /Electro Tech for a circuit switcher. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15075 (for work order 10005) to McLeod Cooperative Power Association for McLeod substation. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve Requisition #15450 (for work order 10202) to Schweitzer C/O Pro Tech Power Sales for relays. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15332 (for work order 50203) to Lee Motor Company for cab and chassis to replace Truck #25. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve Requisition #15333 (for work order 50203) to Crysteel Truck Equipment for utility box, welder /generator, air compressor, etc. to replace Truck #25. Vice President Lenz seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15335 (for work order 50205) to Lee Motor Company for cab and chassis with dump body package to replace Truck #12. Secretary Walser seconded the motion and it passed unanimously. Vice President Lenz made a motion to approve Requisition #15451 (for work order 10202) to Southern States /Electro Tech Inc. for disconnect switches with insulators. Secretary Walser seconded the motion and it passed unanimously. Secretary Walser made a motion to approve Requisition #15454 to RESCO for wire. Vice President Lenz seconded the motion and it passed unanimously. Paul Harvego of Fawcett Young and Associates presented the year 2001 financial audit. Vice President Lenz made a motion to approve the year 2001 audit as presented. Secretary Walser seconded the motion and it passed unanimously. General Manager Kadrmas reported on the McLeod substation. Tie -in will be done on Sunday, March 31, 2002. General Manager Kadrmas and Business Manager Spethman discussed the natural gas pipeline. Public hearings will be held in Hutchinson on May 15, 2002 and in Sleepy Eye on May 16, 2002. General Manager Kadrmas discussed emergency repairs on LM6000 (unit #1). The cost to do these emergency repairs is $57,000. The engine is scheduled to be removed and repaired the first week of May. General Manager Kadrmas would like to do these emergency repairs at that time also. After discussion, Secretary Walser made a motion to increase unit #1 maintenance budget amount from $200,000 to $257,000. Vice President Lenz seconded the motion and it passed unanimously. Secretary Walser will attend the next Labor /Management meeting on Wednesday, April 3, 2002 at 8:30 a.m. The annual recognition dinner will be on Friday, April 26, 2002. Attorney Sebora informed the Commission that the Hutchinson City Council approved the first reading of the ordinance that would require excavation contractors acquire a license and be bonded. The second reading of the ordinance was deferred until the April 9, 2002 Council meeting. Attorney Sebora has not received any information regarding lawsuit against Hutchinson Utilities. He was unable to reach Ron Traeger, Allied adjuster for League of Minnesota Cities. Attorney Sebora received notification on an easement that Hutchinson Utilities owns and holds in Sherburne County. Pole structures are not included in the easement. Attorney Sebora requested permission to release the current easement and to issue a new easement to include pole structures. Vice President Lenz made a motion to release the current easement and to issue a new easement to include pole structures. Secretary Walser seconded the motion and it passed unanimously. There being no further business, Vice President Lenz made a motion to adjourn the meeting. Secretary Walser seconded the motion and it passed unanimously. ATTEST LJZ-k-� b��' Donald H. Walser, tecretary 53 �j m O 3 3 m z 0 a O z N O N m r m n N c"1 S Cl 3 M, C7 N N m 3 N CD. O CD �G O z 7z z N 1 CD Cn CD CD Q C C) O = cn O n O � o) cn CO O O � � C � n O O CD O cn O CQ O O 3 CD C. 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