09-26-2001 HUCMRegular Meeting
September 26, 2001
Members Present: President Paul Ackland; Vice President David Wetterling;
Secretary Craig Lenz; Commissioner Roger Gilmer; Commissioner Donald
Walser; Attorney Marc Sebora; General Manager Clarence Kadrmas; and
Business Manager Patrick Spethman.
President Ackland called the meeting to order at 3:00 p.m.
Greg Oxley from Minnesota Municipal Utilities Association informed the
Commission of pertinent legislation affecting municipal utilities.
Secretary Lenz made a motion to nominate David J. Wetterling for the position of
President. Commissioner Gilmer seconded the motion. The motion passed
unanimously. Secretary Lenz made a motion that nominations cease.
Commissioner Gilmer seconded the motion. The motion passed unanimously.
Vice President Wetterling made a motion to nominate Craig R. Lenz as Vice
President. Commissioner Gilmer seconded the motion. Commissioner Walser
made a motion that all nominations cease. Commissioner Gilmer seconded the
motion and it passed unanimously.
Commissioner Walser made a motion to elect David J. Wetterling for the position
of President of the Commission and Craig R. Lenz as Vice President of the
Hutchinson Utilities Commission. Seconded by Commissioner Gilmer the motion
passed unanimously.
President -elect Wetterling appointed Donald H. Walser as Secretary.
President -elect Wetterling appointed the firm of Anderson, Dove, Fretland, and
Van Valkenburg, PLLP as legal council until January 31, 2002.
President -elect Wetterling appointed Garnette Marvan as recording assistant
Secretary.
President -elect Wetterling appointed Craig R. Lenz and General Manager
Kadrmas to receive drug reports.
President -elect Wetterling designated Citizens Bank and Trust Company,
Marquette Bank, First Bank of Minnesota, Wells Fargo, First State Federal, and
Americana National Bank as depositories for Utility funds.
Commissioner Gilmer made a motion to approve the Minutes of August 29, 2001,
as written. Seconded by Vice President Wetterling, the motion passed
unanimously.
Vice President Wetterling made a motion to ratify the payment of bills in the
amount of $2,407,795.04 (detailed listing is in payables book). Secretary Lenz
seconded the motion which passed unanimously.
Secretary Lenz made a motion to approve the financial statements and budget
year -to -date. Commissioner Walser seconded the motion and it passed
unanimously.
Richard Schieffer and General Manager Kadrmas reported that after meeting
with the Environmental Protection Agency on September 19, 2001, in Chicago,
the settlement conference achieved a reduction from $55,000 to $39,000. No
action is required.
Commissioner Gilmer made a motion to approve customer charge -off's in the
amount of $2,304.44. Vice President Wetterling seconded the motion and it
passed unanimously.
Commissioner Walser made a motion to remove Work Order numbers 60105
and 60108 in the amount of $112,000.00, and add Work Order 20114 for the new
Sommerset Addition in the amount of $10,000.00 to the 2001 Budget.
Commissioner Gilmer seconded the motion and it passed unanimously.
After review of the equipment and labor hour rates, Commissioner Walser made
a motion to add $2.00 to each charge for equipment hourly rates, raise the hourly
labor fee to $60.00, and set the administration fee at $75.00. Seconded by
Secretary Lenz the motion passed unanimously.
Business Manager Spethman, reported that we have received letters of intent
from the City of New Ulm, and Heartland Corn for our natural gas transmission
pipeline project. The certificate of need will be filed by mid October 2001. The
Commission agreed to hire Bruce Hanson of Oppenheimer Funds as our legal
counsel on the project.
Commissioner Walser made a motion to approve an Advertisement for Bids for
the Hutchinson Substation Transformer. Secretary Lenz seconded the motion
and it passed unanimously.
General Manager Kadrmas informed the Commission that a new energizing date
for the McLeod Substation is set for mid December 2001.
There being no further business of the Commission, Secretary Lenz made a
motion to adjourn. Seconded by Commissioner Gilmer the motion passed
unanimously.
Craig Lenz, Secretary
Attest:
Paul L. Ackland, President
sJ
Regular Meeting
September 26, 2001
Members Present: President Paul Ackland; Vice President David Wetterling;
Secretary Craig Lenz; Commissioner Roger Gilmer; Commissioner Donald
Walser; Attorney Marc Sebora; General Manager Clarence Kadrmas; and
Business Manager Patrick Spethman.
President Ackland called the meeting to order at 3:00 p.m.
Greg Oxley from Minnesota Municipal Utilities Association informed the
Commission of pertinent legislation affecting municipal utilities.
Secretary Lenz made a motion to nominate David J. Wetterling for the position of
President. Commissioner Gilmer seconded the motion. The motion passed
unanimously. Secretary Lenz made a motion that nominations cease.
Commissioner Gilmer seconded the motion. The motion passed unanimously.
Vice President Wetterling made a motion to nominate Craig R. Lenz as Vice
President. Commissioner Gilmer seconded the motion. Commissioner Walser
made a motion that all nominations cease. Commissioner Gilmer seconded the
motion and it passed unanimously.
Commissioner Walser made a motion to elect David J. Wetterling for the position
of President of the Commission and Craig R. Lenz as Vice President of the
Hutchinson Utilities Commission. Seconded by Commissioner Gilmer the motion
passed unanimously.
President -elect Wetterling appointed Donald H. Walser as Secretary.
President -elect Wetterling appointed the firm of Anderson, Dove, Fretland, and
Van Valkenburg, PLLP as legal council until January 31, 2002.
President -elect Wetterling appointed Garnette Marvan as recording assistant
Secretary.
President -elect Wetterling appointed Craig R. Lenz and General Manager
Kadrmas to receive drug reports.
President -elect Wetterling designated Citizens Bank and Trust Company,
Marquette Bank, First Bank of Minnesota, Wells Fargo, First State Federal, and
Americana National Bank as depositories for Utility funds.
-�4
Commissioner Gilmer made a motion to approve the Minutes of August 29, 2001,
as written. Seconded by Vice President Wetterling, the motion passed
unanimously.
Vice President Wetterling made a motion to ratify the payment of bills in the
amount of $2,407,795.04 (detailed listing is in payables book). Secretary Lenz
seconded the motion which passed unanimously.
Secretary Lenz made a motion to approve the financial statements and budget
year -to -date. Commissioner Walser seconded the motion and it passed
unanimously.
Richard Schieffer and General Manager Kadrmas reported that after meeting
with the Environmental Protection Agency on September 19, 2001, in Chicago,
the settlement conference achieved a reduction from $55,000 to $39,000. No
action is required.
Commissioner Gilmer made a motion to approve customer charge -offs in the
amount of $2,304.44. Vice President Wetterling seconded the motion and it
passed unanimously.
Commissioner Walser made a motion to remove Work Order numbers 60105
and 60108 in the amount of $112,000.00, and add Work Order 20114 for the new
Sommerset Addition in the amount of $10,000.00 to the 2001 Budget.
Commissioner Gilmer seconded the motion and it passed unanimously.
After review of the equipment and labor hour rates, Commissioner Walser made
a motion to add $2.00 to each charge for equipment hourly rates, raise the hourly
labor fee to $60.00, and set the administration fee at $75.00. Seconded by
Secretary Lenz the motion passed unanimously.
Business Manager Spethman, reported that we have received letters of intent
from the City of New Ulm, and Heartland Corn for our natural gas transmission
pipeline project. The certificate of need will be filed by mid October 2001. The
Commission agreed to hire Bruce Hanson of Oppenheimerfm%ls as our legal
counsel on the project.
Commissioner Walser made a motion to approve an Advertisement for Bids for
the Hutchinson Substation Transformer. Secretary Lenz seconded the motion
and it passed unanimously.
General Manager Kadrmas informed the Commission that a new energizing date
for the McLeod Substation is set for mid December 2001.
There being no further business of the Commission, Secretary Lenz made a
motion to adjourn. Seconded by Commissioner Gilmer the motion passed
unanimously.
Attest:
Paul L. Ackland, Pisident
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,,Craig Lenz, S cretary
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Advertisement for Bids
for
Hutchinson Substation Transformer
Hutchinson Utilities Commission
Hutchinson, Minnesota
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until on the day of ,
2000, and will publicly open and read aloud such Bids on the following work and
equipment:
"Hutchinson Substation Transformer"
Proposals shall be properly endorsed and delivered in an envelope marked,
" " and shall be addressed to: Hutchinson Utilities Commission of the City of
Hutchinson, 225 Michigan Street SE, Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the
Proposal Form enclosed with the Specifications by typing the official name of the Bidder
at the top of the form.
Each proposal shall be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in
the amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter
into the proposed Contract after his Bid shall have been accepted.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after
date of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the
Owner then may fix, the Owner will act upon Proposals received and with its sole
discretion may award Contract(s) for the furnishing of said equipment.
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the Office of the Hutchinson Utilities,
225 Michigan Street, Hutchinson, Minnesota 55350.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids.
P ul L. Ackland, President
Date September 26, 2001
ATTE
By
CIIig R. en Secre
Date September 26, 2001