05-26-1999 HUCMREGULAR MEETING
MAY 26, 1999
Members Present: President Michael Carls, Vice President Roger Gilmer,
Secretary Paul Ackland, Commissioner David Wetterling, Commissioner Doug
Ward, and General Manager Clarence Kadrmas.
Vice President Gilmer called the meeting to order at 3:05 p.m.
Commissioner Ward made a motion to approve the minutes as written.
Commissioner Wetterling seconded the motion which carried.
After discussion, Commissioner Ward made a motion to ratify the payment of
bills in the amount of $1,436,291.01 (detailed listing is in payables book).
Commissioner Wetterling seconded the motion which passed unanimously.
After reviewing the Financial Statement and the Budget year -to -date,
Commissioner Wetterling made a motion to accept them. Vice President Gilmer
seconded the motion which passed unanimously.
Vice President Gilmer made a motion to accept the requisition #12111 from
Groebner and Associates for 7,000 feet of pipe. Secretary Ackland seconded the
motion which carried.
A motion to accept the requisition #12142 from Petersen - Wisdorf, Inc. for 30
holophane fixtures was made by Commissioner Wetterling. Commissioner Ward
seconded the motion and it passed unanimously.
Commissioner Wetterling made a motion to approve requisition #12104 form
RESCO for two AIS 9 switches. Secretary Ackland seconded the motion and it
carried unanimously.
Secretary Ackland made a motion to approve requisition #12103 form RESCO
for two AIS 6 switches. Commissioner Wetterling seconded the motion and it
carried unanimously.
Vice President Gilmer made a motion to approve requisition #12202 from
Petersen - Wisdorf, Inc for 16 fiberglass poles. The motion was seconded by
Commissioner Wetterling and it passed unanimously.
Vice President Gilmer made a motion to advertise for bids for a 1999 trencher
unit with attachments and trailer Commissioner Wetterling seconded the motion
which passed unanimously. The bids will be opened June 22, 1999.
Vice President Gilmer made a motion to re- appoint Marc Sebora, who is with the
firm Arnold, Anderson & Dove, to the position of commission attorney until
September 2000. Secretary Ackland seconded the motion which passed
unanimously.
Vice President made a motion to approve a partial easement for the 230KV line
in Anoka. Commissioner Wetterling seconded the motion which passed
unanimously. The papers will be signed and notarized.
A memorandum from Marc Sebora indicated that a State of Minnesota will
present an Incident Management System meeting June 22, 1999. Schedules will
be checked and the commission will speak with city council members on
arranging attendance to this or a similar meeting.
General Manager Kadrmas reported that the contractor for unit #9 has the funds
in hand and will purchase a unit before next months meeting with the League of
Minnesota Cities Insurance Trust on June 22, 1999.
General Manager Kadrmas also reported that the next Labor /Management
meeting will be next month.
There being no further business, Commissioner Ward made a motion to adjourn.
Seconded by Secretary Ackland, the motion carried unanimously.
ATTEST
Michael Carls, President
Paul Ackland, Secretary
3
REGULAR MEETING
MAY 26, 1999
Members Present: President Michael Carls, Vice President Roger Gilmer,
Secretary Paul Ackland, Commissioner David Wetterling, Commissioner Doug
Ward, and General Manager Clarence Kadrmas.
Vice President Gilmer called the meeting to order at 3:05 p.m.
Commissioner Ward made a motion to approve the minutes as written.
Commissioner Wetterling seconded the motion which carried.
After discussion, Commissioner Ward made a motion to ratify the payment of
bills in the amount of $1,436,291.01 (detailed listing is in payables book).
Commissioner Wetterling seconded the motion which passed unanimously.
After reviewing the Financial Statement and the Budget year -to -date,
Commissioner Wetterling made a motion to accept them. Vice President Gilmer
seconded the motion which passed unanimously.
Vice President Gilmer made a motion to accept the requisition #12111 from
Groebner and Associates for 7,000 feet of pipe. Secretary Ackland seconded the
motion which carried.
A motion to accept the requisition #12142 from Petersen - Wisdorf, Inc. for 30
holophane fixtures was made by Commissioner Wetterling. Commissioner Ward
seconded the motion and it passed unanimously.
Commissioner Wetterling made a motion to approve requisition #12104 form
RESCO for two AIS 9 switches. Secretary Ackland seconded the motion and it
carried unanimously.
Secretary Ackland made a motion to approve requisition #12103 form RESCO
for two AIS 6 switches. Commissioner Wetterling seconded the motion and it
carried unanimously.
Vice President Gilmer made a motion to approve requisition #12202 from
Petersen- Wisdorf, Inc for 16 fiberglass poles. The motion was seconded by
Commissioner Wetterling and it passed unanimously.
Vice President Gilmer made a motion to advertise for bids for a 1999 trencher
unit with attachments and trailer Commissioner Wetterling seconded the motion
which passed unanimously. The bids will be opened June 22, 1999.
y
Vice President Gilmer made a motion to re- appoint Marc Sebora, who is with the
firm Arnold, Anderson & Dove, to the position of commission attorney until
September 2000. Secretary Ackland seconded the motion which passed
unanimously.
Vice President made a motion to approve a partial easement for the 230KV line
in Anoka. Commissioner Wetterling seconded the motion which passed
unanimously. The papers will be signed and notarized.
A memorandum from Marc Sebora indicated that a State of Minnesota will
present an Incident Management System meeting June 22, 1999. Schedules will
be checked and the commission will speak with city council members on
arranging attendance to this or a similar meeting.
General Manager Kadrmas reported that the contractor for unit #9 has the funds
in hand and will purchase a unit before next months meeting with the League of
Minnesota Cities Insurance Trust on June 22, 1999.
General Manager Kadrmas also reported that the next Labor /Management
meeting will be next month.
There being no further business, Commissioner Ward made a motion to adjourn.
Seconded by Secretary Ackland, the motion carried unanimously.
L
Paul Ackland, Secretary
ATTEST
Michael Carls, President
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ADVERTISEMENT FOR BIDS
FOR
1999 TRENCHER UNIT WITH ATTACHMENTS AND TRAILER
HUTCHINSON UTILITIES COMMISSION
HUTCHINSON, MINNESOTA
Notice is hereby given that the Hutchinson Utilities Commission of the City of
Hutchinson, Hutchinson, Minnesota, hereinafter referred to as the Owner, will receive
sealed Bids at the Hutchinson Utilities office until 10:00 a.m. on the 22nd day of June, 1999,
and will publicly open and read aloud such Bids on the following work and equipment:
"1999 TRENCHER UNIT WITH ATTACHMENTS AND TRAILER"
Proposals shall be properly endorsed and delivered in an envelope marked,
"1999 TRENCHER UNIT WITH ATTACHMENTS AND TRAILER" and shall be addressed
to: Hutchinson Utilities Commission of the City of Hutchinson, 225 Michigan Street,
Hutchinson, Minnesota 55350.
All proposals shall be submitted in duplicate on the Bidder's own letterhead in
facsimile of the Proposal Form enclosed in the Specifications, or by utilizing the Proposal
Form enclosed with the Specifications by typing the official name of the Bidder at the top
of the form.
Each proposal shall be accompanied by a Bid Bond, made payable to the
Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson, Minnesota, in the
amount of five per cent (5 %) of the Bid, as a guarantee that the Bidder will enter into the
proposed Contract after his Bid shall have been accepted.
No Bidder may withdraw his Bid or Proposal for a Period of thirty (30) days after date
of opening of Bids.
At the aforementioned time and place, or at such later time and Place as the Owner
then may fix, the Owner will act upon Proposals received and with its sole discretion may
award Contract(s) for the furnishing of said equipment.
The work shall be started within ten (10) days after award of Contract(s).
Specifications and Plans are available at the Office of the Hutchinson Utilities, 225
Michigan Street, Hutchinson, Minnesota 55350.
The Hutchinson Utilities Commission of the City of Hutchinson, Hutchinson,
Minnesota reserves the right to reject any and all bids.
By WY e"t,
Mike Carls, President
Date �11 i /f
ATTEST
By
Paul Acklan , Secretary
Date -:� ,;u
I
I
I MEMORANDUM
To: Hutchinson Utilities Commission
From: Marc A. Sebora
Subject: Proposal for Attorney Services
Date: May 25, 1999
Dear Commission Members:
As you know, the current contract for attorney services to the Hutchinson Utilities
Commission expires at the end of June, 1999. The firm of Arnold, Anderson & Dove,
PLLP, is very interested in continuing to provide legal service to the Hutchinson Utilities
Commission in the future. I have been authorized to offer the firm services under the
same terms and conditions as they are currently provided and at the same rate that the
Hutchinson Utilities Commission now pays the firm.
For your information, the Hutchinson City Council recently re- appointed the firm of
Arnold, Anderson & Dove, PLLP, as the City Attorney thru December 31, 2001. The
firm of Arnold, Anderson & Dove, PLLP, would be interested in also providing legal
services to the Hutchinson Utilities Commission for that same time period or any portion
of that time period that the Utilities Commission sees fit.
Thank you.
Marc A. Sebora
MAS /dh
I MEMORANDUM
To: Hutchinson Utilities Commission
From: Marc A. Sebora
Subject: Hutchinson Emergency Services Plan
Date: May 25, 1999
Dear Commission Members:
As I will be unable to be at the May, 1999, Commission Meeting, I wanted to update you
as to the status of the Hutchinson Emergency Services Plan. I have made contact with the
various city leaders, as well as the safety personnel from the Hutchinson Telephone
Company, 3M and Hutchinson Technologies, Inc. However, I have had difficulty
coordinating everyone's schedule so that an appropriate meeting time can be established.
In addition, I have just received notice that the State of Minnesota is going to be holding a
seminar on the Minnesota Incident Management System on June 22, 1999, from 9 a.m. to
5 p.m. and this seminar would be held at the Emergency Operations Center, which is
across the street from the Hutchinson Police Department. It is my understanding that the
members of the Hutchinson Utilities Commission will be invited to attend and this will
serve as an excellent opportunity for those members to learn first hand how the State of
Minnesota expects emergency situations to be handled and what chain of command and
lines of communication are to be used in those types of services. I believe this would be
an excellent first step in establishing the rules of the various city department's and being
able to coordinate these methods with the industry leaders in Hutchinson.
Should you have questions concerning this training, please contact me.
Thank you.
Marc A. Sebora
MAS /dh