cp07-09-2013Council Workshop 4: 00 p.m. 2014 General Fund Budget
AGENDA
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JULY 9, 2013
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION —Word of Life Church
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) REGULAR MEETING OF JUNE 25, 2013
5 min. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 14169 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC
CONTROL DEVICES (GOEBEL & GRAHAM INTERSECTION)
2. ORDINANCE NO. 13 -710 -AN ORDINANCE AMENDING ZONING ORDINANCE
REGARDING GARAGE REQUIREMENTS SECTIONS 154.026, 154.004, 154.056, 154.057
AND 154.058 (SECOND READING AND ADOPTION)
(b) CONSIDERATION FOR APPROVAL OF REESTABLISHING CITY OF HUTCHINSON
SECURITY OFFICER POSITION
(c) CONSIDERATION FOR APPROVAL OF RECIPROCAL EASEMENT AGREEMENT WITH
COVENANTS, CONDITIONS AND RESTRICTIONS FOR WALGREEN'S PROPERTY
(d) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO
KEITH HEIKES OF FACTORY DIRECT FURNITURE TO HOLD FURNITURE TENT SALE IN
HUTCHINSON MALL PARKING LOT FROM JULY 25 — AUGUST 4, 2013
(e) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Action — Motion to approve consent agenda
8. PUBLIC HEARINGS — 6:00 P.M.
10 min. (a) ASSESSMENT HEARING FOR 2013 PAVEMENT MANAGEMENT PROGRAM (LETTING
NO. 3, PROJECT NO. 13 -03)
Action — Motion to reject — Motion to approve
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
CITY CO UNCIL AGENDA JULY 9, 2013
necessary to craft wise policy. Always looking toward the future, not monitoring past)
10. UNFINISHED BUSINESS
11. NEW BUSINESS
5 min (a) CONSIDERATION FOR APPROVAL OF AMENDING SECTION 14 OF THE CITY
PERSONNEL POLICY PERTAINING TO SICK LEAVE
Action — Motion to reject — Motion to approve
15 min (b) CONSIDERATION FOR APPROVAL OF AIRPORT MASTER PLAN UPDATE
AGREEMENT WITH BOLTON & MENK, INC.
Action — Motion to reject — Motion to approve
5 min (c) CONSIDERATION FOR APPROVAL OF AUTHORIZING PRE -SALE REPORT FOR
GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2013A
Action — Motion to reject — Motion to approve
15 min (d) DISCUSSION REGARDING ALLOWING A HUEY HELICOPTER TO BE PLACED IN
MCLEOD COUNTY VETERAN'S MEMORIAL PARK
Action — Motion to reject — Motion to approve
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JUNE 4, 2013
(b) HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 3, 2013
(c) FIRE DEPARTMENT MONTHLY REPORT FOR JUNE 2013
(d) LIQUOR HUTCH QUARTERLY FINANCIAL REPORT FOR APRIL — JUNE 2013
(e) WEED NOTICES MONTHLY REPORT FOR JUNE 2013
13. MISCELLANEOUS
14. ADJOURN
2
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JUNE 25, 2013
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION —Rev. Paulis Pilgrim, Faith Lutheran Church, delivered the invocation.
3. PLEDGE OF ALLEGIANCE
4. RECOGNITION OF GIFTS. DONATIONS AND COMMUNITY SERVICE TO THE CITY
5. PUBLIC COMMENTS
6. MINUTES
(a) BID OPENING MINUTES FROM JUNE 10, 2013
(b) REGULAR MEETING OF JUNE 11, 2013
Motion by Arndt, second by Forcier, to approve the minutes as presented. Motion carried
unanimously.
7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would
otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 13 -711 - AN ORDINANCE GRANTING A FRANCHISE TO GEORGE W.
QUAST TO PLACE FLOWER POTS ON CITY SIDEWALK LOCATED AT 25 2ND AVENUE
SE (SECOND READING AND ADOPTION)
(b) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW A CHURCH IN THE
C4 (FRINGE COMMERCIAL DISTRICT) AT 1020 HWY 7 WEST REQUESTED BY
HUTCHINSON EVANGELICAL FREE CHURCH WITH FAVORABLE PLANNING
COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 14158)
2. CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE REGARDING
GARAGE REQUIREMENTS SECTIONS 154.026, 154.004, 154.056, 154.057 AND 154.058
WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT
RESOLUTION 14154 AND WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION OF ORDINANCE NO. 13 -07 10 FOR JULY 9, 2013)
(c) CONSIDERATION FOR APPROVAL OF OUT OF STATE TRAVEL REQUEST FOR JEROME
BURMEISTER AND ERIC MOORE TO ATTEND THE VACTOR 2100 PLUS OPERATORS
TRAINING IN STREATOR, ILLINOIS, FROM AUGUST 6 — 8, 2013
(d) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 6
— LETTING NO. 1, PROJECT NO. 11 -01 (SCHOOL ROAD NW IMPROVEMENTS)
(e) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2013 PAVEMENT MANAGEMENT
CITY COUNCIL MINUTES —JUNE 25, 2013
PROGRAM PROJECT — LETTING NO. 3, PROJECT NO. 13 -03
(f) CONSIDERATION FOR APPROVAL OF ISSUING TEMPORARY LIQUOR LICENSE TO
HISTORIC HUTCHINSON ON JULY 25, 2013, AT HUTCHINSON CENTER FOR THE ARTS
(g) CONSIDERATION FOR APPROVAL OF ISSUING SHORT -TERM GAMBLING LICENSE TO
ST. ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 8, 2013
(h) CONSIDERATION FOR APPROVAL OF ISSUING MOBILE FOOD CART LICENSE TO
PETER NEUBAUER OF NORTHSTAR BBQ
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER A
0) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER B
(k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS — REGISTER C
Items 7(b) 1, 7(b)2, 7(f), 70) and 7(k) were pulled for separate discussion.
Motion by Arndt, second by Cook, to approve the consent agenda with the exception of the items
noted above. Motion carried unanimously.
Item 7(b)1 had further discussion. Mayor Cook asked about the parking requirements and the
provision that future paving would be required. Dan Jochum, Planning Director, noted that a condition
was included on the CUP indicating that when there is no longer adequate parking on the paves areas,
additional paved parking must be constructed to meet parking needs. Mr. Jochum further noted that on
or about July 1 of each year the applicant must report to the Planning and Zoning Department the
number of parking spaces that are being utilized to determine if more paved parking spaced are
needed.
Motion by Arndt, second by Christensen, to approve Item 7(b)1 noting that additional parking spaces
will be added as needed. Motion carried unanimously.
Item 7(b)2 had further discussion. Dan Jochum, Planning Director, presented before the Council. Mr.
Jochum noted that in section 154.026(c) "detached" is proposed to be added to the ordinance, however
upon further review, staff is proposing that the word "detached be removed. Staff is proposing that in
section 154.026(g), the language that is currently struck out, "except by conditional use permit ", is
proposed to remain as written. General discussion was held as to minimum and maximum sizes of
garages and those that should be allowed by building permit versus conditional use permit. General
discussion was held regarding advantages and disadvantages on the maximum size. A
recommendation was made to require garages be a minimum of 240 sq. ft. Garages between 240 sq. ft.
and 399 sq. ft. would require a conditional use permit. Any garage over 400 sq. ft. and over would be
issued by building permit, which means having no garage is not an option.
Motion by Czmowski, second by Christensen, to remove "detach" from 154.026(c), leave in language
in 154.026(g), minimum requirement size of 240 sq. ft. up to 399 sq. ft. will require CUP. Motion
carried unanimously.
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CITY COUNCIL MINUTES —JUNE 25, 2013
Item 7(f) had further discussion. Council Member Christensen noted that she is the President of
Historic Hutchinson and Council Member Forcier noted he is a member. Both Christensen and Forcier
will abstain from voting on this item.
Motion by Czmowski, second by Arndt, to approve Item 7(f), with Christensen and Forcier
abstaining. Motion carried unanimously.
Item 70) had further discussion. Council Member Forcier noted he will be abstaining due to the
business being paid is owned by his son.
Motion by Czmowski, second by Cook, to approve Item 70) with Forcier abstaining. Motion carried
unanimously.
Item 7(k) had further discussion. Council Member Czmowski noted he will be abstaining from this
vote due to his business being the vendor on the check register.
Motion by Arndt, second by Forcier, with Czmowski abstaining, to approve Item 7(k). Motion carried
unanimously.
8. PUBLIC HEARINGS — 6:00 P.M.
(a) ASSESSMENT HEARING AND PROJECT AWARD FOR 2013 CITY PARKING LOT
IMPROVEMENTS (LETTING NO. 10, PROJECT NO. 13 -10)
Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project
includes seven parking lots, those being City Parking Lot B, City Parking Lot J, Fire Department,
School District Administration Building, High School, West Elementary and Hutchinson Health
west parking lot. The low bid came in from Knife River Corporation with a bid of $877,796.73.
Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously.
Mr. Exner noted that construction is scheduled to begin July 8, 2013, with the school district's lots
being completed approximately August 9, 2013, and all lots completed by August 30, 2013.
Motion by Czmowski, second by Forcier, to approve project award for 2013 City parking lot
improvements. Motion carried unanimously.
9. COMMUNICATIONS. REQUESTS AND PETITIONS (Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
(a) INTRODUCTION OF NEW HEAD LIBRARIAN FOR HUTCHINSON PUBLIC LIBRARY
Jeremy Carter, City Administrator, brought forth the new head librarian to introduce herself Pam
Dille introduced herself to the Council as the new head librarian of the Hutchinson/Winsted Public
Library. Ms. Dille has 34 years experience in the library industry and is from the Kingston,
Minnesota, area.
(b) UPDATE ON THE MOSQUITO CONTROL PROGRAM
Jeremy Carter, City Administrator, explained that mosquito traps were set and larvacide was applied
3
CITY COUNCIL MINUTES —JUNE 25, 2013
in ponds in May. The first adulticide application was done on June 10, 2013, which was a three
week delay from the proposed start date due to the unseasonably cool weather this spring. Because
of the vast amount of rain this spring, high numbers in the mosquito traps began to occur. Two
adulticide applications have occurred on June 10 and June 17. Additional applications are scheduled
for June 27, July 1, July 8 and July 15. After July 15, staff will monitor trap counts to determine if
additional applications are warranted. Parks with ball fields are treated with a barrier control
application each time the adulticide application is applied. The life cycle of a typical mosquito is
about 10 days at 80 degrees. Because of this, it wouldn't be cost - effective to treat more than once
per week. The current mosquito control provider does not provide aerial applications, however they
could coordinate an aerial application. If this is desired, staff would work with them to get a specific
proposal and price point for that service. Mr. Carter noted that the purpose of the program was not
to necessarily eradicate all mosquitoes, but rather to alleviate them.
Council Member Christensen noted the comments she has received gear more towards having the
applications completed closer to the weekend, however that comes at a higher cost.
10. UNFINISHED BUSINESS
11. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL RESOLUTION NO. 14167 — A RESOLUTION
AUTHORIZING THE REDEMPTION OF GENERAL OBLIGATION PERMANENT
IMPROVEMENT REVOLVING FUND BONDS, SERIES 2005E
Jeremy Carter, City Administrator, noted a correction that this redemption is for the Bonds Series of
1992, 2002A and 2004, as opposed to Series 2005E. The total net interest cost savings of the three
outstanding principal debt amounts is $14,751.25. Staff has reviewed current cash balances and
future incoming cash flow streams and have noted that all three funds will have sufficient cash
balances to achieve redemption of outstanding principal amounts early. By paying off these bond
issuances early, the City will avoid paying the final year or two of interest on each of the three
different bonds. The City will see a total net interest cost savings of approximately $15,000.00.
Motion by Arndt, second by Forcier, to approve Item 11(a). Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL OF NON - WAIVER OF TORT LIABILITY LIMITS FOR
GENERAL LIABILITY COVERAGE
Jeremy Carter, City Administrator, presented before the Council. Mr. Carter explained that the City
is in the process of renewing its general liability insurance policy with the League of Minnesota
Cities. As part of the renewal process, the City must decide whether or not the City wants to waive
the statutory municipal tort liability limits from $500,000 per claimant to $1,500,000 per occurrence.
If waived, the City must purchase excess liability coverage. Historically, the City has not waived the
municipal tort liability limits.
Motion by Forcier, second by Christensen, to not waive the tort liability limits. Motion carried
unanimously.
(c) DISCUSSION OF COMMUNITY EVENT SIGNAGE
Mayor Cook noted that with the last Water Carnival event, he could tell that attendance was low at
11
CITY COUNCIL MINUTES —JUNE 25, 2013
the events held down by the river. Mayor Cook explained that he looked for signage of the events
and noted that there was none along Hwy 7, most likely due to the City's various sign ordinances.
Mayor Cook explained that he had located in Section 154.036 of the Hutchinson City Code, the
Council has the ability to allow signage for community /civic events and can attach conditions to
such signage. Mayor Cook distributed a list of events that he felt could be considered as being
allowed to have signage for their events which are of a community /civic nature. Those events
include: Chamber of Commerce Bring it Home Celebration, Dairy Days, Jaycee Water Carnival,
Orange Spectacular, Garlic Festival, RiverSong Music Festival, Relay for Life, McLeod County
Fair, and Arts & Crafts Festival. Council Member Czmowski noted that he has no issues with
allowing signage to advertise events as long as the signs are taken care of and taken down timely.
Council Member Arndt noted that he has concerns with banner type signs hanging between trees or
between fence posts. He would like to see more of a kiosk type of structure that could list events.
City Attorney Sebora noted he has concerns with knowing when to draw the line as to organizations
allowed and allowances on public property.
Dan Jochum, Planning Director, noted there is a provision in the banner ordinance that allows for
on- premise signs for one day with no permit required.
The Council concluded to wait on establishing a list of community /civic events and review the entire
ordinance at an upcoming workshop. If an organization has a specific request, they should come
forward to the Council.
(d) DISCUSSION OF TEMPORARY REDUCTION IN RESIDENTIAL SAC & WAC CHARGES
Kent Exner, City Engineer, reviewed the City's Sanitary Sewer and Water Availability Charge
Policy that is applied to new construction residential homes. The basis of these charges is based on
the Metropolitan Council Environmental Services procedures that utilize land use parameters and
related SAC units. This procedure more accurately reflects the use of the infrastructure services and
has a strong base of use as a fair and acceptable standard. The City's SAC and WAC charges on
new construction residential homes is approximately $4050. These fees cover the trunk system pipe
oversizing, non - assessable trunk improvements, storage facilities, lift stations and other related
facilities, treatment and production facility modifications, construction or reconstruction and debt
retirement of related expenses. Mr. Exner noted the large investment the City incurs when building
the service areas. Staff does not necessarily feel that the SAC /WAC fees encourage or discourage
development and lowering them will not determine future development.
The Council did not feel that the fees should be changed at this time.
12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy thatguides the organization
and Council and manage the logistics of the Council. May include monitoring reports, policy development and
governance process items.
(a) CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR MAY
2013
(b) WEED NOTICES MONTHLY REPORT FOR MAY 2013
(c) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM
5
CITY COUNCIL MINUTES— JUNE 25, 2013
MAY 21, 2013
►I
On July 6, 2013, at 10:30 a.m. at West River Park a ceremony will be held to honor the 150th
anniversary of the death of Little Crow. Details are still being finalized.
Council Member Arndt noted that a 4th of July celebration is being held at Word of Life Church. The
entire community is invited. Mr. Arndt also noted that a resident on Adams Street had raised a concern
regarding the sod along the boulevard being full of weeds. Mr. Exner explained that the Adams Street
project was completed in 2010 and the sodding was satisfactory at the time it was laid down. Last
Summer was extremely hot and dry which takes a toll on the sod. In all projects, the contractor lays the
sod down and waters immensely for 30 days and then the maintenance needs to be coordinated with the
help of property owners. The Council expressed property owners must maintain their yards, including
boulevards.
Jeremy Carter — Mr. Carter reminded the Council of the general fund budget workshop being held on
July 9, 2013, at 4:00 p.m.
Kent Exner — Mr. Exner provided project updates: Jefferson Street and Hwy 15 South roundabout are
progressing; depot site remediation project is moving along well and a new foundation should be placed
tomorrow for the depot building. The fishing pier on the south side of Crow River near Cedar Park has
been installed. The bid opening for South Grade Road bridge project is July 1, 2013.
Mayor Cook — Mayor Cook noted the lights on Crow River fountain do not seem to be working. Kent
Exner will check into it. Mayor Cook also noted the positive comments that have been received on the
Art Walk. Some citizens have expressed interest in purchasing the pieces on display. Mayor Cook also
expressed perhaps the City is interested in making a purchase. Perhaps a People's Choice award could
be given and that would be the piece the City invests in. The Council thought that was a good idea.
14. ADJOURN
Motion by Arndt, second by Christensen to adjourn at 7:30 p.m. Motion carried unanimously.
0
HUTCHINSON CITY COUNCIL
Ci =q�f��
Request for Board Action
7AL
Agenda Item: Resolution Establishing Location for Traffic Control Devices
Department: PW /Eng
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete N/A
Contact: Kent Exner /John Olson
Agenda Item Type:
Presenter: Kent Exner /John Olson
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Please see the attached Resolution Establishing Location for Traffic Control Devices and associated drawing.
BOARD ACTION REQUESTED:
Approval of Resolution
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14169
RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Police Chief, City Engineer and Public Works Manager agree that the following areas
have traffic control concerns which warrant traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic
control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes the following traffic control devices shall be installed and enforced:
1. Replace existing "YIELD" condition with a "STOP" condition at the intersection of Goebel
St SW and Graham St SW to improve traffic safety due to limited sight lines at the
intersection.
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
Adopted by the City Council this 9th day of July, 2013.
Steven Cook
Mayor
ATTEST:
Jeremy Carter
City Administrator
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HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL =-vz
Agenda Item: Amendment to Zoning Ordinance - Garages - Second Reading
Department: Planning and Zoning
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete N/A
Contact: Dan Jochum
Agenda Item Type:
Presenter: Dan Jochum
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Second reading of proposed garage ordinance amendments integrating comments from the City Council from its June
25, 2013 meeting. Changes relate to allowing garages under 400 square feet but larger than 240 square feet by
conditional use permit and not allowing garages under 240 square feet at all.
BOARD ACTION REQUESTED:
Review, discussion, and adoption of proposed ordinance language.
Fiscal Impact: $ 0.00 Funding Source: n/a
FTE Impact: 0.00 Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost: $ 0.00
Total City Cost: $ 0.00 Funding Source: n/a
Remaining Cost: $ 0.00 Funding Source: n/a
CITY OF HUTCHINSON
MCLEOD COUNTY, MINNESOTA
RESOLUTION NO. 14154
RESOLUTION ADOPTING FINDINGS OF FACT AND REASONS FOR APPROVAL
OF AMENDING THE ZONING ORDINANCE APPLICATION SECTIONS 154.026,
154.004, 154.056, 154.057 AND 154.058 REGARDING GARAGE REQUIREMENTS
FACTS
1. City Staff is requesting an amendment to the zoning ordinance regarding garage
requirements as directed by the City Council. The present ordinance requires a 400 sq. ft.
garage for new construction on residential lots and a conditional use permit can be
applied for to allow a garage smaller than 400 square feet or no garage at all. The revised
ordinance indicates all new homes shall either have an attached or detached garage of at least
400 square feet. Garages less than 400 square feet but larger than 240 square feet are allowed by
conditional use permit. Garages less than 240 square feet are not allowed. Garages between
1,000 square feet and 1,500 square feet may be allowed with a conditional use permit if they do
not occupy more than 25% of the rear yard. Garages larger than 1,500 square feet are not allowed
in residential zoning districts.
2. The Planning Commission met on May 21, 2013, and held a public hearing on the request
and considered the effects of the proposal on the health, safety, and welfare of the
occupants of the surrounding lands, existing and anticipated traffic conditions, and the
effect on values of properties in the surrounding area and consistency with the
Comprehensive Plan, and hereby recommends approval of the request.
3. The City Council of the City of Hutchinson reviewed the request at its meeting on June
25, 2013, and has considered the recommendation and findings of the Planning
Commission and hereby does recommend approval of amending the zoning ordinance
subject to the following findings and conditions:
a. City Council has considered the recommendation of the Planning Commission and
the effect of the ordinance amendment on the health, safety, and welfare of the
occupants of the surrounding lands, existing and anticipated traffic conditions, and
the effect on values of properties in the surrounding area and the effect of the use on
the Comprehensive Plan.
b. The Council has determined that the ordinance amendment is in harmony with the
general purpose and intent of the Zoning Ordinance and the Comprehensive Plan.
c. The proposed amendment would be consistent with the intent and purpose of the
residential districts.
APPLICABLE LAW
4. The ordinance amendment request must meet the initiation and procedures as required in
Sections 154.026, 154.004, 154.056, 154.057 and 154.058 of the City of Hutchinson
Municipal Code.
Findings of Fact — Ordinance Amendment
Resolution #14154
Garage Requirements in the Residential Districts
Page 2
CONCLUSIONS OF THE LAW
5. The requested ordinance amendment is consistent with the comprehensive plan and the
purpose of the Residential Zoning District.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Hutchinson, Minnesota, that the application to amend the zoning ordinance regarding garage
requirements be approved.
Adopted by the City Council this 9t' day of July, 2013.
ATTEST:
Jeremy J. Carter
City Administrator
Steven W. Cook
Mayor
PUBLICATION NO.
ORDINANCE NO. 13 -0710
AN ORDINANCE AMENDING SECTIONS 154.026, 154.004, 154.056, 154.057 AND 154.058,
REGARDING GARAGE REQUIREMENTS
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the
satisfaction of the City Council that it would be in the best interests of the City to amend Sections 154.004 154.026,
154.056, 154.057, 154.058 regarding garage requirements as follows:
§ 154.026 ACCESSORY BUILDINGS.
(A) No accessory buildings shall be erected or located within any required side yard setback, except as
provided in §§ 154.056 and 154.057 of this code, for R -1 and R -2 districts.
(B) Utility buildings in residential districts shall not exceed 12 feet by 16 feet and shall be six feet or more
from all lot lines of adjoining lots, and shall not be located within a utility easement.
(C) No accessory building or garage per single - family homes shall occupy more than 25% of a rear yard, nor
exceed 1,000 square feet of floor area.
All new homes shall either have an attached or detached garage of at least 400 square feet.
Garages less than 400 square feet but larger than 240 square feet are allowed by conditional use permit. Garages less than
240 square feet are not allowed. Garages between 1,000 square feet and 1,500 square feet may be allowed with a
conditional use permit if they do not occupy more than 25% of the rear yard. Garages larger than 1,500 square feet are
not allowed in residential zoning districts.
(D) No permit shall be issued for the construction of more than one accessory detached private garage
structure for each dwelling.
(E) No accessory building or use shall be constructed or developed on a lot prior to the time of construction
of the principal building to which it is accessory, except by conditional use permit.
(F) Accessory buildings in all districts shall be located to the rear of the principal building.
(G) No accessory building in a commercial or industry district shall exceed the height of the principal
building except by conditional use permit.
(H) Utility sheds in residential districts which have floor areas greater than ten feet by 12 feet shall have a
floating concrete slab. Only one utility shed per home is permitted.
(I) Pole buildings shall be permitted only if siding and roofing in building materials are similar to the
principal structure. Pole buildings are allowed only by conditional use permit.
Q) Unattached garages require direct access by public way or in cases of interior lots, a side yard drive
setback dimension no less than ten feet between the property line and the principal structure. Direct access to the public
right -of -way is not permitted through the rear or side yard of double frontage lots located on any collectors or arterial
roadways, except for properties platted prior to 1988.
('89 Code, § 11.7.14) (Ord. 464, passed 1--96; Am. Ord. 07 -0459, passed 3- 13 -07) Penalty, see § 10.99
§ 154.004 DEFINITIONS.
GARAGE. An accessory building, or part of a principal building, used primarily for the parking of automobiles owned or
operated by the residents of dwellings located on the lot on which it is located. All new homes shall either have an
attached or detached varaae of at least 400 sauare feet. Garages less than 400 sauare feet but larger than 240 sauare feet
are allowed by conditional use hermit. Garages less than 240 sauare feet are not allowed.
eend tier ' tise „°n:ni *. GARAGES are - aeeessed "b free driveways.— Driveways shall be constructed of concrete,
bituminous, block pavers, or some other dust free material, as approved by the City Engineer and/or Planning Director.
Gravel, crushed limestone, rock, sand, bitcon (crushed bitminious and/or concrete) or other similar materials are not
considered dust free.
Ordinance # 13 -0710
Garage Requirements
July 9, 2013
Page 2
§ 154.056 R -1, SINGLE - FAMILY RESIDENTIAL DISTRICT.
(A) Purpose. The R -1 residential district is intended to provide residential areas for development of single -
family homes and complementary uses on larger parcels of land.
(B) Permitted principal uses. The following uses are permitted, as regulated herein, without special
application requirements or conditions attached:
(1) Single - family detached dwellings. All new home construction in residential districts shall have
an attached or detached garage with a minimum of 400 square feet. Garages less than 400 square feet but larger than 240
square feet are allowed by conditional use permit. Garages less than 240 square feet are not allowed. Single fimii!
dwellings withetit ga-Fages or- with gar-ages less than 400 s"ar-e feet are eenditionally pemiiAed. A eenditional use pemli
(2) Parks and playgrounds;
(3) Licensed family day care as permitted by state law; and
(4) State licensed residential facilities serving six or fewer persons.
§ 154.057 R -2, MEDIUM DENSITY RESIDENTIAL DISTRICT.
(A) Purpose. The R -2 medium density residential district allows single - family homes and complementary
uses on land parcels that are smaller than those required in the R -1 district. Two - family buildings are also allowed.
(B) Permitted uses.
(1) Single - family detached dwellings. All new home construction in residential districts shall have
an attached or detached garage with a minimum of 400 square feet. Garages less than 400 square feet but larger than 240
square feet are allowed by conditional use permit. Garages less than 240 square feet are not allowed. Single famil
dwellings withetA gar-ages E)r- with gar-ages less than 400 s"ar-e feet are eenditionally peFmitted. A eenditiena4 use peFfnit
(2) Two - family attached dwellings, duplexes, double bungalows. All new home construction in
residential districts shall have an attached or detached garage with a minimum of 400 square feet. Garages less than 400
square feet but larger than 240 square feet are allowed by conditional use permit. Garages less than 240 square feet are
not allowed. Single fa+nily Elwelliiigs withetA gafages of with gafages less then 400 s"afe feet Effe eeoditie
Putted. A eeiutienal tise penmit isz egtued;
(3) Parks and playgrounds;
(4) Licensed family day care as permitted by state law; and
(5) State licensed residential facilities serving six or fewer persons.
§ 154.058 R -3, MEDIUM -HIGH DENSITY RESIDENTIAL DISTRICT.
(A) Purpose. The R -3 medium -high density residential district is intended to provide areas offering a broad
development range in housing units, yet retain the environment and character of less intensive residence areas through
carefully established bulk and lot area requirements.
(B) Permitted uses.
(1) Single - family detached dwellings. All new home construction in residential districts shall have
an attached or detached garage with a minimum of 400 square feet. Garages less than 400 square feet but larger than 240
square feet are allowed by conditional use permit. Garages less than 240 square feet are not allowed. S
(2) Two - family attached dwellings, duplexes, double bungalow. All new home construction in
residential districts shall have an attached or detached garage with a minimum of 400 square feet. Garages less than 400
square feet but larger than 240 square feet are allowed by conditional use permit. Garages less than 240 square feet are
not allowed. Single family dwellings withetA gar-ages or- with ga-Fages less than 4 00 squaFe gaet are eenditie*a4y
(3) Parks and playgrounds;
(4) Family day care as permitted by state law; and
(5) Class B supervised living facilities serving six or fewer persons.
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication.
Ordinance # 13 -0710
Garage Requirements
July 9, 2013
Page 3
Adopted by the City Council this 9th day of July, 2013.
Attest
Jeremy J. Carter Steven W. Cook
City Administrator Mayor
First reading of the Ordinance: June 25, 2013
Second reading of the Ordinance: July 9, 2013
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Request to Reestablish Security Officer Position
Department: Administration
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete N/A
Contact: Brenda Ewing
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
At the June 11, 2013, meeting, the City Council approved of entering into a security services agreement with
Hutchinson Health. To properly staff the 24/7 security function, the City will employ three full time Security Officers
and additional part time Security Officers for a total of approximately 4.2 full time equivalents.
In 2002, the City of Hutchinson created the position of Community Services Officer /Security Guard. The position was
created due to a previous arrangement between the City and Hutchinson Area Health Care for providing similar
security services. The position was removed from the City position classification table as of 2004, due to the
termination of the arrangement.
The description from 2002 was revised to reflect the current Security Officer position duties and responsibilities and is
attached for review and reference.
BOARD ACTION REQUESTED:
Approve the reestablishment of the Grade 3 positions of full time and part time Security Officer
Fiscal Impact: $ 306,950.40 Funding Source: Contract for Services with Hutchinson Health
FTE Impact: 4.20 Budget Change: Yes
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: $ 0.00 Funding Source:
Remaining Cost: $ 0.00 Funding Source:
Cite of
7AL ti,t U�7
TITLE SECURITY GUARD jobdesc133
2013
DEPARTMENT POLICE
SUMMARY THIS IS CONTRACTED GENERAL SECURITY WORK FOR THE HUTCHINSON
HEALTH FACILITY
DUTIES AND RESPONSBILITIES
1. Maintain Security at Hutchinson Health on foot or in a vehicle to preserve law and order, to
prevent and discover the commission of crime. Be assigned to a specified area for the
purpose of receiving and solving complaint /problems in that area.
2. Respond to calls and complaints involving the Hutchinson Health staff, facilities, and
grounds, providing first aid for injured persons and taking safeguards to minimize
disruptions. Written reports may be required.
3. Respond to emergencies to provide security for the Hutchinson Health staff a, patients and
facilities. Provides coordination with police officers and /or fire department personnel
responding to emergencies located on hospital grounds.
4. Provides escort services to hospital employees during shift changes. Provides escort service
to visitors upon request.
5. Take fingerprints, gather evidence, and locate witnesses, as directed.
6. Reports matters which require the attention of Hutchinson Health and other municipal
departments, including safety hazards and property damage.
7. Answer questions and give directions, information or aid as requested by the public.
8. Check Hutchinson Health facilities after closing hours.
9. Direct traffic as required.
10. Provide services as required for high school activities, county fair, Water Carnival, Arts and
Crafts Fair, Event Center, and other community events.
11. Conduct tours and make appearances for informative purposes at meetings as requested.
12. Prepare information and reports for evidence and provide testimony in court.
13. Prepare reports daily or as required for supplementary and miscellaneous reports.
14. Perform related duties as required.
EQUIPMENT
Motor vehicles, security equipment, testing equipment, radio, computerized information
system, printer, copier, telephones, camera, evidence equipment, and fingerprint equipment,
audio and visual recording equipment.
REQUIRED QUALIFICATIONS
High school diploma or GED. Associates Degree in police /criminal justice or related field or 3 -5
years relevant experience may be substituted. General knowledge of the principles /practices
of security work. Adaptability, emotional maturity, objectivity, and skill in dealing with people
are required. Ability to understand and carry out oral and written directions and to
independently initiate and complete work activities. Valid Minnesota driver's license.
A security officer must successfully complete the department's field training program. A
security officer must pass the department physical fitness test twice each year.
DESIRED QUALIFICATIONS
Ability to deal courteously, tactfully and diplomatically with persons at all levels. Adaptability
and the ability to deal with people in difficult emergency or medical situations. Demonstrated
knowledge of and the ability to adhere to federal and state requirements governing patient
confidentiality issues. Computer proficiency.
WORKING CONDITIONS
Security officers working conditions include rotating shifts on a 24 hour basis, on -call and on-
duty in emergencies, and an element of personal danger in performance of some duties.
Considerable public contact. Inside and outside work in all weather conditions.
NOTE: Positions subject to the terms and conditions of the contractual services arrangement
between the City of Hutchinson and Hutchinson Health. Termination of the contract by
either party will result in the immediate elimination of the security positions, resulting in a
layoff of any existing personnel.
Grade 3 Position
CITY OF HUTCHINSON
ADDENDUM TO JOB DESCRIPTIONS 1995
TO COMPLY WITH THE AMERICANS WITH DISABILITIES ACT (ADA)
FOR POSITION: Licensed Police Officer, Security Guard.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions.
While performing the duties of this job, the employee is frequently required to sit and talk or
hear. The employee is frequently required to stand, walk and use hands to finger, handle, or
feel objects, tools or controls, reach with hands and arms, climb or balance, stoop, kneel,
crouch or crawl, and taste or smell.
The employee must occasionally lift and /or move more than 100 pounds. Specific vision
abilities required by this job include close vision, distance vision, color vision, peripheral vision,
depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. Reasonable accommodations
may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee frequently works in outside weather
conditions. The employee occasionally works near moving mechanical parts, in high, precarious
places and with explosives, and is occasionally exposed to wet and /or humid conditions, fumes
or airborne particles, toxic or caustic chemicals, extreme cold, extreme heat, and vibration.
The noise level in the work environment is occasionally loud.
The duties listed in job descriptions are intended only as illustrations of the various types of work that
may be performed. The omission of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee
and is subject to change by the employer as the needs of the employer and requirements of the job
change.
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Approval of Reciprocal Easement Agreement - Walgreen's
Department: Legal
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete N/A
Contact: Marc A. Sebora
Agenda Item Type:
Presenter: Marc A. Sebora
Reviewed by Staff ❑
Consent Agenda
Time Requested (Minutes): 0
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
As we all know, Walgreen's will be constructing a new facility on the former Running's property along Hwy 15 South,
next to the Plaza 15 complex.
Similar to the configuration between the old Running's and Plaza 15, a common area between the two buildings will
be utilized by general vehicle traffic for entering and exiting both Walgreen's property and Plaza 15's property.
Because of this, stakeholders in the project have proposed to enter into a Reciprocal Easement Agreement With
Covenants, Conditions and Restrictions to address these encroachments.
Hutchinson Health, the City's lessee of Plaza 15, has acknowledged the easement agreement and has no objection to
it.
Please contact me with any questions you may have on this matter.
BOARD ACTION REQUESTED:
Approval of the Reciprocal Easement Agreement between James Family Properties, LLLP, Walgreen Co., City of
Hutchinson and MidCountry Bank.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RETURN RECORDED DOCUMENT TO:
Best & Flanagan LLP
225 South Sixth Street
Suite 4000
Minneapolis, Minnesota 55402
Attn: Bradley F. Williams
RECIPROCAL EASEMENT AGREEMENT WITH COV_ E_ NANTS.
CONDITIONS AND RESTRICTIONS
THIS RECIPROCAL EASEMENT AGREEMENT WITH COVENANTS,
CONDITIONS AND RESTRICTIONS (the "Agreement ") is made and entered into effective as
of the day of , 2013, by and between JAMES FAMILY PROPERTIES, LLLP,
an Arkansas limited liability limited partnership ( "JFP "), WALGREEN CO., an Illinois
corporation ( "Walgreen "), CITY OF HUTCHINSON, a Minnesota municipal corporation (the
"City "), and MIDCOUNTRY BANK, a federal savings bank (the "Bank ").
RECITALS
A. JFP is the owner of that certain real property situated in the City of Hutchinson, County
of McLeod, State of Minnesota, more particularly described on Schedule I attached
hereto and incorporated herein by this reference ( "Lot 1 ").
B. JFP is the owner of that certain real property situated in the City of Hutchinson, County
of McLeod, State of Minnesota, more particularly described on Schedule 2 attached
hereto and incorporated herein by this reference ( "Lot 2 "), which is east of, and adjacent
to, Lot 1.
C. JFP intends to develop Lot I for use by Walgreen (hereinafter defined), and to
simultaneously or thereafter develop or allow or cause the development of Lot 2 as a
medical office or commercial site.
D. A Site Plan (defined below) showing Lot 1, Lot 2 and the other Parcels (defined below)
that are subject to this Agreement is attached hereto as Exhibit A.
E. The Bank is the owner of that certain real property situated in the City of Hutchinson,
County of McLeod, State of Minnesota, more particularly described on Exhibit B
attached hereto and incorporated herein by this reference (the "Bank Parcel "), which is
north of, and adjacent to, Lot 1 and Lot 2.
F. The City is the owner of that certain real property situated in the City of Hutchinson,
County of McLeod, State of Minnesota, more particularly described on Exhibit C
attached hereto and incorporated herein by this reference (the "City Parcel "), which is
south of, and adjacent to, Lot 1 and Lot 2.
G. The parties hereto desire to impose certain easements upon the Parcels, and to establish
certain covenants, conditions and restrictions with respect to said Lot 1 and Lot 2, for the
mutual and reciprocal benefit and complement of the Parcels and the present and future
owners and occupants thereof, on the terms and conditions hereinafter set forth.
NOW, THEREFORE, in consideration of the above premises and of the covenants herein
contained, JFP, the City, the Bank, and Walgreen (during the continuance of the Walgreen Lease
[defined below] or in the event Walgreen becomes the owner of Lot 1), hereby covenant and
agree that the Parcels and all present and future owners and occupants of the Parcels shall be and
hereby are subject to the terms, covenants, easements, restrictions and conditions hereinafter set
forth in this Agreement, so that the Parcels shall be maintained, kept, sold and used in full
compliance with and subject to this Agreement and, in connection therewith, the parties hereto
on behalf of themselves and their respective successors and assigns covenant and agree as
follows:
AGREEMENTS
1. Definitions. For purposes hereof:
(a) The term "Owner" or "Owners" shall mean JFP (as to Lot 1 and Lot 2),
the Bank (as to the Bank Parcel), and the City (as to the City Parcel) and any and all
successors or assigns of such persons as the owner or owners of fee simple title to all or
any portion of the real property covered hereby, whether by sale, assignment, inheritance,
operation of law, trustee's sale, foreclosure, or otherwise, but not including the holder of
any lien or encumbrance on such real property.
(b) The term "Parcel" or "Parcels" shall mean each separately identified
parcel of real property now constituting a part of the real property subjected to this
Agreement as legally described on Schedule 1, Schedule 2, Exhibit B and Exhibit C and
identified on the Site Plan, that is, Lot 1, Lot 2, the Bank Parcel and the City Parcel, and
any future subdivisions thereof. Lot 1 and Lot 2 shall also be referred to herein as the
"Development ".
(c) The term "Permittees" shall mean the tenant(s) or occupant(s) of a Parcel,
and the respective employees, agents, contractors, customers, invitees and licensees of (i)
the Owner of such Parcel, and/or (ii) such tenant(s) or occupant(s).
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(d) The tenn "Common Area" shall mean those portions of Lot 1 or Lot 2, as
applicable, that are outside of exterior walls of buildings or other structures from time to
time located on Lot I or Lot 2, as applicable, and which are either unimproved, or are
improved as (without limitation) parking areas, landscaped areas, driveways, roadways,
walkways, light standards, curbing, paving, entrances, exits and other similar exterior site
improvements.
(e) The term "Bank Parcel Access Easement Area" shall mean that area
located on the Bank Parcel as designated and shown on the Site Plan and the diagram
attached hereto as Exhibit D as the Bank Parcel Access Easement Area, and legally
described on Exhibit E attached hereto and by reference made a part hereof
(f) The term "City Parcel Access Easement Area" shall mean that area
located on the City Parcel as designated and shown on the Site Plan and the diagram
attached hereto as Exhibit D as the City Parcel Access Easement Area, and legally
described on Exhibit F attached hereto and by reference made a part hereof.
(g) The term "Bank Parcel Utility Easement Area" shall mean that area
located on the Bank Parcel as designated and shown on the Site Plan and the diagram
attached hereto as Exhibit G as the Bank Parcel Utility Easement Area, and legally
described on Exhibit H attached hereto and by reference made a part hereof.
(h) The term "City Parcel Utility Easement Area" shall mean that area located
on the City Parcel as designated and shown on the Site Plan and the diagram attached
hereto as Exhibit D as the City Lot 2 Access Easement Area, and legally described on
Exhibit F attached hereto and by reference made a part hereof.
(i) The term "Lot 2 Access Easement Area" shall mean that area located on
the Lot 2 as designated and shown on the Site Plan and the diagram attached hereto as
Exhibit D as the Lot 2 Access Easement Area, and legally described on Exhibit I attached
hereto and by reference made a part hereof.
0) The term "Temporary Construction Easement Area" shall mean that area
located on the Bank Parcel as designated and shown on the Site Plan and the diagram
attached hereto as Exhibit J as the Temporary Construction Easement Area, and legally
described on Exhibit K attached hereto and by reference made a part hereof
(k) The term "Easement Area" shall mean the Bank Parcel Access Easement
Area, the City Parcel Access Easement Area, the Bank Parcel Utility Easement Area, the
City Parcel Utility Easement Area or the Lot 2 Access Easement Area as the context
requires.
(1) The term "Walgreen" or "Walgreens" shall mean WALGREEN CO., an
Illinois corporation (or any of its affiliates, subsidiaries, successors or assigns).
(m) The term "Walgreen Lease" or "Walgreens Lease" shall mean that lease of
Lot I from JFP as landlord to Walgreen as tenant, and any amendments, extensions or
replacements thereof.
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(n) The term "Site Plan" shall mean that site plan of the Parcels attached
hereto as Exhibit A and by reference made a part hereof. Except as may be otherwise
provided in this Agreement, the Site Plan is for identification purposes only.
(o) The term "Driveways" shall mean the driveways and related driveway
improvements, paving, curbing, entrances and exits, or any portions thereof, in the
location on the Parcels as shown on the Site Plan.
2. Easements.
2.1 Grant of Easements. Subject to any express conditions, limitations or reservations
contained herein, if any, the Owners hereby grant, establish, covenant and agree that the
Parcels, as applicable, and all Owners and Permittees of the Parcels, as applicable, shall
be benefited and burdened by the following nonexclusive, perpetual easements which are
hereby imposed upon the Parcels, as applicable, and all present and future Owners and
Permittees of the Parcels, as applicable:
(a) A mutual and reciprocal easement for reasonable access, ingress and
egress over all paved driveways, roadways and walkways as presently or hereafter
constructed and constituting a part of the Common Area of Lot 1 and the Common Area
of Lot 2 including, without limitation, the Driveways located in the such Common Area,
so as to provide for the passage of vehicles and pedestrians between all portions of the
Common Area of such Parcels intended for such purposes, and to and from all abutting
streets or rights of way furnishing access to such Parcels;
(b) An easement for ingress and egress over the Bank Parcel Access Easement
Area including, without limitation, the Driveways located in the Bank Parcel Access
Easement Area, so as to provide for ingress, egress and passage of vehicles and
pedestrians between the Bank Parcel, Lot 1 and Lot 2 over and across the Bank Parcel
Access Easement Area to and from all abutting streets or rights of way furnishing access
to the Bank Parcel;
(c) An easement for ingress and egress over the Lot 2 Access Easement Area
including, without limitation, the Driveways located in the Lot 2 Access Easement Area,
so as to provide for ingress, egress and passage of vehicles and pedestrians between the
Bank Parcel and Lot 2 over and across the Lot 2 Access Easement Area to and from all
abutting streets or rights of way furnishing access to Lot 2;
(d) An easement for ingress and egress over the City Parcel Access Easement
Area including, without limitation, the Driveways located in the City Parcel Access
Easement Area, so as to provide for ingress, egress and passage of vehicles and
pedestrians between the City Parcel, Lot 1 and Lot 2 over and across the City Parcel
Access Easement Area to and from all abutting streets or rights of way furnishing access
to the City Parcel;
(e) An easement under and across the Bank Parcel Utility Easement Area, for
the installation, maintenance, repair and replacement of storm drains and sewers and
related utility facilities (collectively, the "Bank Parcel Utility Easement Area Utilities ")
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necessary for the orderly development and operation of the Common Area of Lot 1 and
the building from time to time located within such Parcel. Once the initial construction on
Lot I shall be completed by JFP pursuant to the Walgreen Lease, thereafter no additional
utility easements affecting Lot 1 shall be installed without Walgreen's consent, which
consent shall not be unreasonably withheld (during the continuance of the Walgreen
Lease);
(f) An easement under and across the City Parcel Utility Easement Area, for
the installation, maintenance, repair and replacement of water mains, storm drains,
sewers, water sprinkler system lines, fiber optic, telephone or electrical conduits or
systems, cable, gas mains and other utility facilities necessary for the orderly
development and operation of the Common Area of Lot 1 and the Common Area of Lot 2
and each building from time to time located within such Parcels; and
(g) An easement (the "Temporary Construction Easement ") over, under, in,
along, across and upon the Temporary Construction Easement Area for the initial
construction and installation of the Bank Parcel Utility Easement Area Utilities,
driveways, roadways, walkways, curbing, paving, entrances, exits and/or other similar
exterior site improvements required for the initial development for Walgreens by JFP
(collectively, the "Temporary Construction Easement Improvements "), and other
construction purposes reasonably related to the initial construction and installation of the
Temporary Construction Easement Improvements. Notwithstanding the terms of the
introductory paragraph of paragraph 2.1 above, the Temporary Construction Easement
shall not be perpetual, rather it shall be temporary and shall automatically terminate upon
completion of the initial construction and installation of the Temporary Construction
Easement Improvements,
2.2 Indemnification. Each Owner and Walgreen having rights with respect to an
easement granted hereunder shall indemnify, defend, and hold the Owner whose Parcel is
subject to the easement (including Walgreen, in the case of the Owner of Lot 1) harmless
from and against all claims, liabilities and expenses (including, without limitation,
reasonable attorneys' fees) relating to accidents, injuries, loss, or damage of or to any
person or property arising from the negligent, intentional or willful acts or omissions of
such Owner or Walgreen, or their respective Permittees contractors, employees, agents,
or others acting on behalf of such Owner or Walgreen with respect to such easements;
however, the City's obligation with respect to the provisions of this paragraph 2.2 shall
be subject to Minn. Stat. § 466.04, as amended from time to time, or any successor statute
thereto, to the extent applicable.
2.3 Reasonable Use of Easements.
(a) The easements herein above granted shall be used and enjoyed by each
Owner and its Permittees in such a manner so as not to unreasonably interfere with,
obstruct or delay the conduct and operations of the business of any other Owner or its
Permittees at any time conducted on its Parcel, including, without limitation, public
access to and from said business, and the receipt or delivery of merchandise in
connection therewith. All systems, structures, mains, conduits, lines and /or other utilities,
5
whether public or private, installed pursuant to any easements granted herein shall be so
installed and maintained below the ground level or surface of a Parcel (except for such
parts thereof that cannot and are not intended to be placed below the surface which shall
be placed in such location as either indicated on the Site Plan or otherwise subsequently
expressly approved by the applicable Owner, and Walgreens [during the continuance of
the Walgreens Lease] in writing). Notwithstanding the foregoing or anything contained in
this Agreement to the contrary, no Owner of a Parcel or its Permittees shall in any event
undertake any work described in this paragraph or any repair or replacement or other
work under paragraph 3 below (except normal minor repairs in the ordinary course which
do not interfere with the business of the Owner of Lot 1 and its Permittees) which is not
of an emergency nature during the period commencing October 15th through December
31st in any particular year, unless the Owner of Lot 1 (and Walgreen, during the
continuance of the Walgreen Lease) shall consent thereto. Any party doing any
construction or other work pursuant to a right granted herein shall, if applicable, properly
backfill all excavations and restore each applicable Parcel to the condition which existed
prior to the commencement of such construction or other work as nearly as practicable.
Except in an emergency, the right of any Owner to enter upon the Parcel of another
Owner for the exercise of any right with respect to such easements shall be conditioned
upon providing reasonable prior advance written notice to the other Owner (and, as to
any entry upon Lot 1 during the continuance of the Walgreen Lease, Walgreen) as to the
time and manner of entry.
(b) Once commenced, any construction undertaken in reliance upon an
easement granted herein shall be diligently prosecuted to completion, so as to minimize
any interference with the business of any other Owner and its Permittees. Except in cases
of emergency, the right of any Owner to enter upon a Parcel of another Owner for the
exercise of any right pursuant to the easements set forth, or to prosecute work on such
Owner's own Parcel if the same interferes with utility or drainage easements or
easements of ingress, egress or access to or in favor of another Owner's Parcel, shall be
undertaken only in such a manner so as to minimize any interference with the business of
the other Owner and its Permittees. In such case, no affirmative monetary obligation
shall be imposed upon the other Owner (and/or, during the continuance of the Walgreen
Lease, Walgreen), and the Owner undertaking such work shall with due diligence repair
at its sole cost and expense any and all damage caused by such work and restore the
affected portion of the Parcel upon which such work is performed to a condition which is
equal to or better than the condition which existed prior to the commencement of such
work. In addition, the Owner undertaking such work shall pay all costs and expenses
associated therewith and shall indemnify, defend and hold harmless the other Owner(s)
and its Permittees from all damages, losses, liens or claims attributable to the
performance of such work.
3. Maintenance.
3.1 General. Until such time as improvements are constructed on Lot 1 and Lot 2, the
Owner thereof shall maintain the same in a clean and neat condition and shall take such
measures as are necessary to control grass, weeds, blowing dust, dirt, litter or debris.
C:
3.2 Buildings and Appurtenances Thereto.
(a) The Owner of Lot 2 and Walgreen covenants to keep and maintain, or
cause to be kept and maintained, at its sole cost and expense, the building(s) located from
time to time on its respective Parcel in good order, condition and repair. Once
constructed, in the event of any damage to or destruction of a building on Lot 2, the
Owner of Lot 2, and with respect to Lot 1, Walgreen during the continuance of the
Walgreen Lease, shall, at its sole cost and expense, with due diligence either (i) repair,
restore and rebuild such building to its condition prior to such damage or destruction (or
with such changes as shall not conflict with this Agreement), or (ii) demolish and remove
all portions of such damaged or destroyed building then remaining, including, without
limitation, the debris resulting therefrom, and otherwise clean and restore the area
affected by such casualty to a level, graded condition. Nothing contained in
subparagraph 3.2(a)(ii) shall be deemed to allow such Owner or Walgreen to avoid a
more stringent obligation for repair, restoration and rebuilding contained in a lease or
other written agreement between such Owner and such Owner's Permittee.
(b) Each of Lot 1 and Lot 2 shall comply with applicable governmental
parking ratio requirements without taking into account the parking provided on the other
Parcel, such that each of Lot I and Lot 2 shall be self - sufficient for vehicular parking.
3.3 Common Area of Lot i and Lot 2. Each Owner of Lot 1 and Lot 2 covenants at
all times during the term hereof to operate and maintain or cause to be operated and
maintained at its sole cost and expense the Common Area located on its Parcel in good
order, condition and repair. Following the construction of improvements thereon,
maintenance of such Common Area shall include, without limitation, maintaining,
repairing and replacing all sidewalks and parking, roadway and driveway areas
(including, without limitation, the Driveways), removing all papers, debris and other
refuse and ice and snow from and periodically sweeping all parking, roadway and
driveway areas (including, without limitation, the Driveways) to the extent necessary to
maintain the same in a clean, safe and orderly condition, maintaining and keeping lit
appropriate lighting fixtures for the adequate lighting of parking areas and roadways,
including, without limitation, the Driveways, during normal business hours and for at
least sixty (60) minutes thereafter, maintaining marking, directional signs, lines and
striping as needed, maintaining landscaping, maintaining signage in good condition and
repair, and performing any and all such other duties as are necessary to maintain such
Common Area in a clean, safe and orderly condition. Except as otherwise expressly
provided in this Agreement, once constructed, in the event of any damage to or
destruction of all or a portion of such Common Area, the Owner of such Parcel shall, at
its sole cost and expense, with due diligence repair, restore and rebuild such Common
Area to its condition prior to such damage or destruction (or with such changes as shall
not conflict with this Agreement). Each Owner of Lot 1 and 2 reserves the right to alter,
modify, reconfigure, relocate and /or remove the Common Areas or building areas on its
Parcel (collectively, "Common Area Changes "), except as may otherwise be provided in
this Agreement to the contrary, and subject to the following additional conditions: (a) as
to Common Area Changes on Lot 1, during the continuance of the Walgreen Lease, the
express written consent of Walgreen shall be required; (b) the easements between Lot I
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and Lot 2 pursuant to paragraph 2.1(a) shall not be closed or materially impaired; (c) the
Driveways and ingress and egress thereto, and to and from Lot 1 and Lot 2 and adjacent
streets and roads, shall not be so altered, modified, relocated, blocked and /or removed
without the express written consent of JFP and Walgreen (during the continuance of the
Walgreen Lease); (d) the same shall not violate any of the provisions and easements
granted in paragraph 2; and (e) as to Common Area Changes on Lot 2, the requirements
of paragraph 3.2(b) of this Agreement shall be complied with from time to time.
3.4 Easement Areas. Each Owner of a Parcel covenants at all times during the term
hereof to operate and maintain or cause to be operated and maintained at its sole cost and
expense all Easement Areas on its Parcel in good order, condition and repair. Following
the construction of improvements thereon, maintenance of an Easement Area shall
include, without limitation (but as applicable depending on the improvements located in
the Easement Area), maintaining, repairing and replacing all sidewalks and parking,
roadway and driveway areas (including, without limitation, the Driveways), removing all
papers, debris and other refuse and ice and snow from and periodically sweeping all
parking, roadway and driveway areas (including, without limitation, the Driveways) to
the extent necessary to maintain the same in a clean, safe and orderly condition,
maintaining and keeping lit appropriate lighting fixtures (if any) for the adequate lighting
of roadways, including, without limitation, the Driveways, during normal business hours
and for at least sixty (60) minutes thereafter, maintaining marking (if any), directional
signs (if any), lines and striping (if any and as needed), maintaining signage (if any) in
good condition and repair, and performing any and all such other duties as are necessary
to maintain such Easement Area in a clean, safe and orderly condition. Except as
otherwise expressly provided in this Agreement, once constructed, in the event of any
damage to or destruction of all or a portion of an Easement Area on any Parcel, the
Owner of such Parcel shall, at its sole cost and expense, with due diligence repair, restore
and rebuild such Easement Area to its condition prior to such damage or destruction (or
with such changes as shall not conflict with this Agreement). Notwithstanding anything
to the contrary in this Agreement, in addition to its other covenants and obligations
described in this Agreement, the Bank covenants at all times during the term hereunder to
remove ice and snow from the Lot 2 Access Easement Area at the Bank's sole cost and
expense.
3.5 Bank Parcel /Lot 2 Access Easement Areas, Overlay Repair/Replacement.
Notwithstanding anything to the contrary in this Agreement, in addition to its other
covenants and obligations described in this Agreement, the Owner of the Parcel on which
the Bank Parcel Access Easement Area is located, and the Owner of the Parcel on which
the Lot 2 Access Easement Area is located, covenant at all times during the term
hereunder to communicate and coordinate with each other, from time to time, regarding
the repair or replacement of the Asphalt Overlay (defined below in paragraph 4) so that
such repair or replacement is performed in such a way that the Asphalt Overlay is treated
as a unit (even though part of the Asphalt Overlay is located in the Bank Parcel Access
Easement Area [on the Bank Parcel], and remainder of the Asphalt Overlay is located in
the Lot 2 Access Easement Area [on Lot 2]). Accordingly, the repair or replacement of
the Asphalt Overlay in both the Bank Parcel Access Easement Area and in the Lot 2
Access Easement Area shall be performed contemporaneously, on certain dates, by one
contractor (the "Contractor ") who performs all such repair or replacement work, with all
of the foregoing (i.e., dates, Contractor and work) as mutually agreed upon by such
Owners in each such Owners' reasonable discretion, to satisfy the obligations of each
such Owner under this paragraph 3.4; however, each such Owners' obligation to pay the
cost of such work shall be pro rata based on the ratio of the area of the part of the Asphalt
Overlay located on the respective Owners' Parcel to the whole area of the Asphalt
Overlay with such areas determined as determined by the Contractor. Such
communication and coordination of the repair or replacement of the Asphalt Overlay may
be initiated by either of such Owners, and, unless such Owners agree otherwise, the
Owner so initiating (the "Initiating Owner ") shall have the primary role in causing the
repair or replacement of the Asphalt Overlay to be undertaken and completed by the
Contractor. If the Initiating Owner does not receive a response from the other Owner
within thirty (30) days after such communication is given in accordance with paragraph
11.11 below, or if such Owners do not mutually agree as required above, the Initiating
Owner may proceed as follows: The Initiating Owner may cause a contractor selected by
the Initiating Owner (i.e., even though such contractor is not mutually agreed upon by
such Owners) to undertake and complete, on behalf of such Owners, the proposed repair
or replacement of the Asphalt Overlay, and such Owners shall have the obligation to pay
the cost of such contractor's work on the pro rata basis described above, except with the
areas as determined by such contractor; provided, however, that the Initiating Owner has
obtained a report/assessment from at least two asphalt contractors indicating that the
proposed repair or replacement of the Asphalt Overlay is recommended.
4. Construction of Improvements. Every building (including its appurtenant Common Area
improvements), now or in the future constructed on Lot 1 or Lot 2 shall be constructed, operated
and maintained so that the same is in compliance with all applicable governmental requirements.
Except as may be shown on the Site Plan, there shall be no changes in the grade elevations
within Lot 1 or Lot 2 which exceed five percent (5 %), and Lot 1 and Lot 2 shall each be suitably
paved and drained. The Driveways which connect Lot 1 to the Bank Parcel, City Parcel and Lot
2 shall be constructed and completed by the Owner of Lot 1 at the same time as such Owner
develops Lot 1 for Walgreen under the Walgreen Lease (in accordance with plans approved by
Walgreen under the Walgreen Lease). Additionally, at that time, the Owner of Lot 1 shall
construct and complete an asphalt overlay (the "Asphalt Overlay ") over the Bank Parcel Access
Easement Area and the Lot 2 Access Easement Area; however, such construction/Completion of
the Asphalt Overlay shall not in any way modify or alter the covenants /obligations of the Bank
Parcel to thereafter maintain, repair and replace the portion of the Asphalt Overlay which lies in
the Bank Parcel Easement Area. Development parking areas shall have automobile entrances
and exits from and to adjacent streets and roads, which said entrances and exits shall be of such
size and at such locations as are shown on the Site Plan. Automobile traffic aisles shall run in
directions shown on the Site Plan. No freestanding signs on Lot 1 or Lot 2 shall: (a) prevent or
restrict Walgreen from maintaining its freestanding sign on Lot 1 located as shown on the Site
Plan, (b) reduce available signage for Lot 1 (taking into account the maximum sign area
permitted by law based on the size and frontage of Lot 1 or the amount of signage then existing
at the exterior of the Walgreen's building, whichever is greater), or (c) obstruct the visibility of
said Walgreens' freestanding sign from adjacent streets and roads.
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During any such period when construction is occurring or any other work, restoration,
repair or maintenance on a Parcel is undertaken while a business is then operating on an adjacent
Parcel, the Owner or its Pennittees contracting for the construction being performed shall erect
reasonable barriers on its Parcel (regardless of whether required under applicable law) for safety
purposes, reasonably sufficient to restrict encroachment into the construction area by
unauthorized vehicles and pedestrians; such barriers, however, subject to the applicable
provisions of paragraphs 2.3(a) and 3.3(c) above.
5. Restrictions.
5.1 General. Each Parcel shall be used for lawful purposes in conformance with all
restrictions imposed by all applicable governmental laws, ordinances, codes, and
regulations, and no use or operation shall be made, conducted or permitted on or with
respect to all or any portion of a Parcel which is illegal. In addition to the foregoing,
throughout the term of this Agreement, it is expressly agreed that neither all nor any
portion of Lot 2, shall be used, directly or indirectly, for purposes of a cocktail lounge,
bar, any other establishment that sells alcoholic beverages for on- premises consumption,
disco, bowling alley, pool hall, billiard parlor, skating rink, roller rink, amusement
arcade, a theater of any kind, children's play or party facility, adult book store, adult
theatre, adult amusement facility, any facility selling or displaying pornographic
materials or having such displays, a second hand store, odd lot, closeout, or liquidation
store, the operation of a so- called "dollar" or similar store which sells and/or advertises
the sale of any products then also typically sold in a Walgreens drug store at a specific
price point or below a specific deeply - discounted price level (e.g., a "dollar" or "99¢"
store), auction house, flea market, educational or training facility (including, without
limitation, a beauty school, barber college, school or other facility catering primarily to
students or trainees rather than customers), gymnasium, sport or health club or spa, blood
bank, massage parlor (except that a first class massage parlor, such as Massage Envy,
shall not be prohibited), funeral home, sleeping quarters or lodging, the outdoor housing
or raising of animals, the sale, leasing or storage of automobiles, boats or other vehicles,
any industrial use (including, without limitation, any manufacturing, smelting, rendering,
brewing, refining, chemical manufacturing or processing, or other manufacturing uses),
any mining or mineral exploration or development except by non - surface means, a car
wash, a carnival, amusement park or circus, an assembly hall, off track betting
establishment, bingo hall, any use involving the use, storage, disposal or handling on Lot
2 of hazardous materials (other than normal quantities of cleaning supplies or other
materials in normal quantities incidental to uses allowed under paragraph 5.2 below) or
underground storage tanks, any use which may materially or adversely affect the water
and sewer services supplied to Lot 1, a church, temple, synagogue, mosque, or other
house of worship, any facility for the sale of paraphernalia for use with illicit drugs, or
any use which creates a nuisance.
5.2 Additional Lot 2 Restrictions. Throughout the term of this Agreement, it is
expressly agreed that neither all nor any portion of Lot 2 nor any additional property
which Lot 2 Owner (i.e., not the Owner of the City Parcel or the Owner of the Bank
Parcel), directly or indirectly, may now or hereafter own, lease or control, and which is
contiguous to, or which is within five hundred (500) feet of any boundary of, Lot 1, shall
10
be used, directly or indirectly, for any one or more of the following purposes: (a) the
operation of a drug store or a so- called prescription pharmacy or prescription ordering,
processing or delivery facility, whether or not a pharmacist is present at such facility, or
for any other purpose requiring a qualified pharmacist or other person authorized by law
to dispense medicinal drugs, directly or indirectly, for a fee or remuneration of any kind;
(b) the operation of a medical diagnostic lab and/or the provision of treatment services
(other than as part of a medical, dental, physician, surgical, chiropractic or physical
therapy office[s], which office[s] shall not be restricted by this subparagraph (b)); (c) the
sale of so- called health and/or beauty aids and/or drug sundries (except that this provision
shall not prohibit the devotion of the lesser of ten percent (10 %) of the total square
footage of available combined sales or display area or one hundred (100) square feet to
the incidental sale of health and beauty aids and/or drug sundries); (d) the operation of a
business in which alcoholic beverages shall be sold for consumption off the premises; (e)
the operation of a business in which photofinishing services (including, without
limitation, digital photographic processing or printing, or the sale of any other imaging
services, processes or goods) or photographic film are offered for sale; (f) the operation
of a business in which greeting cards and/or gift wrap are offered for sale; and/or (g) the
operation of a business in which prepackaged food items for off premises consumption
offered for sale (provided, however: (i) the sale of such items in an area not to exceed the
lesser of ten percent (10 %) of the total square footage of available combined sales or
display area or one hundred (100) square feet shall not be prohibited; and (ii) the sale of
prepared food by a restaurant for off premises consumption shall not be prohibited).
5.3 Drive- Throughs; No- Standing. No facility on a Parcel for vehicular drive -up or
drive - through in which the stopping or standing of motor vehicles in line at a location for
dropoff and/or pickup is intended (as, for example, at a restaurant, car wash or bank) shall
be assigned, constructed, used or operated in any manner such that motor vehicles in line
at such facility stop or stand onto another Parcel and/or the Driveways, or otherwise
interfere with the normal pattern and flow of pedestrian or vehicular traffic on and across
another Parcel and/or the Driveways, or between Parcels, or from any Parcel to and from
adjacent public roadways. In addition, the stopping or standing of motor vehicles at a
location for drop off and /or pick up of passengers (e.g., valet parking) or for the making
of deliveries, shall not be operated in any manner such that motor vehicles shall stop or
stand on another Parcel and /or the Driveways.
5.4 Term of Restrictions. If Walgreen shall discontinue the operation of its business
for a period in excess of twelve (12) continuous months (so long as such discontinuance
is not due to remodeling, fire, casualty, repairs, strike, temporary loss of licenses, or other
causes beyond the control of Walgreen), then the exclusives in favor of Lot 1 set forth in
paragraph 5.2 above and the restrictions set forth in paragraphs 5.1 and 5.2 above shall
terminate.
6. Insurance. Throughout the term of this Agreement, each Owner shall procure and
maintain (or cause to be procured and maintained) general and /or comprehensive public liability
and property damage insurance against claims for personal injury (including, without limitation,
contractual liability arising under the indemnity contained in paragraph 2.2 above), death, or
property damage occurring upon such Owner's Parcel, with single limit coverage of not less than
an aggregate of Two Million Dollars ($2,000,000.00), except that the City's obligation with
respect to such coverage shall be with single limit coverage of not less than an aggregate of One
Million Five Hundred Thousand Dollars ($1,500,000.00) (which is the maximum liability
amount under Minn. Stat. § 466.04 for any number of claims arising out of a single occurrence,
for claims arising on or after July 1, 2009) or such higher liability amount as may be specified in
any amendment to Minn. Stat. § 466.04 or any successor statute, if applicable (for example,
based on the date a claim arises). With respect to Lot 1 and Lot 2, such liability and property
damage insurance shall include, without limitation, umbrella coverage, if any. Further, each
Owner of Lot I and Lot 2 shall procure and maintain (or cause to be procured and maintained)
fire and extended coverage insurance covering the buildings and the other improvements within
the applicable Parcel to the extent of not less than 100% of replacement value (except that with
respect to Lot 1, as provided under the Walgreen Lease, Walgreens shall have, after the firm
term thereof, the right to maintain such casualty insurance in only an amount necessary to cover
the cash -value of such buildings and the other improvements within Lot 1). The insurance
coverage described above in this paragraph shall be procured through companies which are
authorized to do business in the State of Minnesota. Each Owner of Lot 1 and Lot 2 shall name
the other Owner and Walgreen during the continuance of the Walgreen Lease (provided the
Owner obtaining such insurance has been supplied with the name of such other Owner in the
event of a change thereof) as additional insureds on the above- required general and /or
comprehensive public liability and property damage insurance coverage; provided, however, that
notwithstanding such naming of additional insureds, the provisions of paragraph 2.2 above shall
still apply, and further provided that notwithstanding the foregoing requirement as to the naming
of additional insureds, if during the term of this Agreement, the Owner of Lot 1 should rely upon
the insurance coverage carried by Walgreen under the Walgreens' Lease in order to meet its
requirements under this paragraph, then during such period, there shall be no obligation
hereunder on the part of such Owner of Lot 1 or Walgreen to cover or provide protection any
party with respect to the alleged acts or omissions of any contractor or subcontractor engaged or
permitted by or through the Owner of Lot 2, or its Permittees if such contractor or subcontractor
does not itself carry adequate insurance coverage for bodily injury, death, and /or property
damage of at least One Million Dollars ($1,000,000.00), with companies which are authorized to
do business in the State of Minnesota. Walgreen (whether as tenant under the Walgreen Lease or
in the event Walgreen becomes an Owner of a Parcel) may elect to self insure and /or carry
insurance required hereunder under master or blanket policies of insurance if and as permitted
under the Walgreen Lease or if it becomes an Owner of a Parcel.
7. Taxes and Assessments. Each Owner shall pay all taxes, assessments, or charges of any
type levied or made by any governmental body or agency with respect to its Parcel.
8. No Rights in Public, Implied Easements. Nothing contained herein shall be construed
as creating any rights in the general public or as dedicating for public use any portion of any
Parcel. No easements, except those expressly set forth in paragraph 2, shall be implied by this
Agreement; in that regard, and without limiting the foregoing, no easements for parking, signage,
drainage or utilities are granted or implied. The parking areas within each Parcel shall be for the
exclusive use of the Permittee(s) therein, such Permittees customers, employees, invitees,
successors, assigns and sublessees. Each respective Owner and their Permittees shall have the
right hereunder to erect and/or remove signage, from time to time, adjacent to such exclusive
spaces indicating such parking exclusivity and the possible enforcement of such exclusive
12
parking right through towing and other means, and are hereby authorized to enforce such
exclusive parking right through towing and other means.
9. Remedies and Enforcement.
9.1 All Legal and Equitable Remedies Available. In the event of a breach or
threatened breach by any Owner or its Permittees of any of the terms, covenants,
restrictions or conditions hereof, the other Owner(s) and Walgreen (during the
continuance of the Walgreen Lease or in the event Walgreen becomes the Owner of Lot
1) shall be entitled forthwith to full and adequate relief by injunction and/or all such other
available legal and equitable remedies from the consequences of such breach, including,
without limitation, payment of any amounts due and/or specific performance.
9.2 Self -Help. In addition to all other remedies available at law or in equity, upon the
failure of a defaulting Owner to cure a breach of this Agreement within thirty (30) days
following written notice thereof by an Owner or Walgreen, during the continuance of the
Walgreen Lease (unless, with respect to any such breach the nature of which cannot
reasonably be cured within such 30 -day period, the defaulting Owner commences such
cure within such 30 -day period and thereafter diligently prosecutes such cure to
completion), Walgreen or any Owner shall have the right to perform such obligation
contained in this Agreement on behalf of such defaulting Owner and be reimbursed by
such defaulting Owner upon demand for the reasonable costs thereof together with
interest at the prime rate charged from time to time by Bank of America, N.A. (its
successors or assigns), plus two percent (2 %) (not to exceed the maximum rate of interest
allowed by law). Notwithstanding the foregoing, in the event of (a) an emergency, (b)
blockage or material impairment of the easement rights, and/or (c) the unauthorized
parking of vehicles on Lot 1, an Owner or Walgreen (during the continuance of the
Walgreen Lease) may immediately cure the same and be reimbursed by the other Owner
upon demand for the reasonable cost thereof together with interest at the prime rate, plus
two percent (2 %), as above described; provided, however, that a reasonable amount of
time before a vehicle is towed pursuant to this clause, an Owner or Walgreen (during the
continuance of the Walgreen Lease) shall use good faith, commercially reasonable efforts
to (i) notify the other Owner of the parking violation and the possible enforcement of
such exclusive parking right through towing and other means, or (ii) install signage (as
described in paragraph 8 above). Nothing contained in this paragraph shall create any
obligation on the part of any party to exercise the rights granted herein or perform
another party's obligation.
9.3 Lien Rights. Any claim for reimbursement, including, without limitation, interest
as aforesaid, and all costs and expenses including, without limitation, reasonable
attorneys' fees awarded to any Owner (or to Walgreen in connection with the exercise of
its rights set forth in paragraphs 9.1 and /or 9.2 above) in enforcing any payment in any
suit or proceeding under this Agreement shall be assessed against the defaulting Owner in
favor of the prevailing party and shall constitute a lien (the "Assessment Lien ") against
the Parcel of the defaulting Owner until paid, effective upon the recording of a notice of
lien with respect thereto in the Office of the County Recorder of McLeod County,
Minnesota, provided, however, that any such Assessment Lien shall be subject and
13
subordinate to (a) liens for taxes and other public charges which by applicable law are
expressly made superior, (b) all liens recorded in the Office of the County Recorder of
McLeod County, Minnesota, prior to the date of recordation of said notice of lien, and (c)
all leases entered into, whether or not recorded, prior to the date of recordation of said
notice of lien. All liens recorded subsequent to the recordation of the notice of lien
described herein shall be junior and subordinate to the Assessment Lien. Upon the timely
curing by the defaulting Owner of any default for which a notice of lien was recorded, the
party recording same shall record an appropriate release of such notice of lien and
Assessment Lien.
9.4 Remedies Cumulative. The remedies specified herein shall be cumulative and in
addition to all other remedies permitted at law or in equity.
9.5 No Termination For Breach; Survival. Notwithstanding the foregoing to the
contrary, no breach hereunder shall entitle any Owner or Walgreen to cancel, rescind, or
otherwise terminate this Agreement. No breach hereunder shall defeat or render invalid
the lien of any mortgage or deed of trust upon any Parcel made in good faith for value,
but the easements, covenants, conditions and restrictions hereof shall be binding upon
and effective against any Owner of such Parcel covered hereby whose title thereto is
acquired by foreclosure, trustee's sale, or otherwise. As to any Owner, the indemnities
and covenants set forth in this Agreement shall survive the assignment, termination,
release of expiration of this Agreement, but only as to the acts or omissions of the parties
prior to the assignment, termination, release or expiration of this Agreement and shall be
the binding obligation of the parties, their successors and assigns from time to time as
may be applicable. As to Walgreen, the obligations under paragraph 2.2 of this
Agreement shall survive the assignment, termination, release or expiration of the
Walgreen Lease, but only as to obligations that arise during the term of the Walgreen
Lease prior to the assignment, tennination, release or expiration of the Walgreen Lease
and shall be the binding obligation of Walgreen, its successors and assigns from time to
time as may be applicable.
9.6 Irreparable Harm. In the event of a violation or threat thereof of any of the
provisions of paragraphs 2 and/or 5 of this Agreement, each Owner and Walgreen agrees
that such violation or threat thereof shall cause the nondefaulting Owner and/or Walgreen
and /or any Permittees to suffer irreparable harm and such nondefaulting Owner and /or
Walgreen and any Permittees shall have no adequate remedy at law. As a result, in the
event of a violation or threat thereof of any of the provisions of paragraphs 2 and /or 5 of
this Agreement, the nondefaulting Owner and Walgreen (during the continuance of the
Walgreen Lease or in the event Walgreen becomes the Owner of Lot 1), in addition to all
remedies available at law or otherwise under this Agreement, shall be entitled to
injunctive or other equitable relief to enjoin a violation or threat thereof of paragraphs 2
and/or 5 of this Agreement.
10. Term. Except as expressly provided to the contrary in this Agreement, the easements,
covenants, conditions and restrictions contained in this Agreement shall be effective
commencing on the date of recordation of this Agreement in the Office of the County Recorder
of McLeod County, Minnesota, and shall remain in full force and effect thereafter in perpetuity,
14
unless this Agreement is modified, amended, canceled or terminated by the written consent of all
then record Owners of the Parcels.
11. Miscellaneous.
11.1 Attorneys' Fees. In the event a party (including, without limitation, Walgreen)
institutes any legal action or proceeding for the enforcement of any right or obligation
herein contained, the prevailing party after a final adjudication (including, without
limitation, appeals) shall be entitled to recover its costs and reasonable attorneys' fees
incurred in the preparation and prosecution of such action or proceeding, except that the
City's obligation with respect to such recovery shall be subject to Minn. Stat. § 466.04, as
amended from time to time, or any successor statute thereto, to the extent applicable.
11.2 Amendment.
(a) The parties agree that the provisions of this Agreement may be modified
or amended, in whole or in part, or terminated, only by the written consent of all record
Owners of the Parcels, evidenced by a document that has been fully executed and
acknowledged by all such record Owners and recorded in the official records of the
County Recorder of McLeod County, Minnesota.
(b) Notwithstanding subparagraph 11.2(a) above to the contrary, no
termination of this Agreement, and no modification or amendment of this Agreement
shall be made nor shall the same be effective unless the same has been expressly
consented to in writing by Walgreen (during the continuance of the Walgreen Lease).
11.3 Consents. Wherever in this Agreement the consent or approval of an Owner or
Walgreen is required, unless otherwise expressly provided herein, such consent or
approval shall not be unreasonably withheld, conditioned or delayed. Any request for
consent or approval shall: (a) be in writing; (b) specify the paragraph hereof which
requires that such notice be given or that such consent or approval be obtained; and (c) be
accompanied by such background data as is reasonably necessary to make an informed
decision thereon. The consent of an Owner or Walgreen under this Agreement, to be
effective, must be given, denied or conditioned expressly and in writing. During the
continuance of the Walgreen Lease, any consent by the Owner of Lot 1, to be effective,
shall also require the consent of Walgreen, which consent shall not be unreasonably
withheld, conditioned or delayed.
11.4 No Waiver. No waiver of any default of any obligation by any party hereto shall
be implied from any omission by the other party to take any action with respect to such
default.
11.5 No Agency. Nothing in this Agreement shall be deemed or construed by either
party or by any third person to create the relationship of principal and agent or of limited
or general partners or of joint venturers or of any other association between the parties.
11.6 Covenants to Run with Land. It is intended that each of the easements, covenants,
conditions, restrictions, rights and obligations set forth herein shall run with the land and
15
create equitable servitudes in favor of the real property benefited thereby, shall bind
every Owner and /or every other person or entity now or hereafter having any fee,
leasehold or other interest therein and shall inure to the benefit of the respective parties
and their successors, assigns, heirs, and personal representatives.
11.7 Grantee's Acceptance. The grantee of any Parcel or any portion thereof, by
acceptance of a deed conveying title thereto or the execution of a contract for the
purchase thereof, whether from an original party or from a subsequent owner of such
Parcel, shall accept such deed or contract upon and subject to each and all of the
easements, covenants, conditions, restrictions and obligations contained herein. By such
acceptance, any such grantee shall for himself and his successors, assigns, heirs, and
personal representatives, covenant, consent, and agree to and with the other party, to
keep, observe, comply with, and perform the obligations and agreements set forth herein
with respect to the property so acquired by such grantee.
11.8 Severability. Each provision of this Agreement and the application thereof to the
Parcels is hereby declared to be independent of and severable from the remainder of this
Agreement. if any provision contained herein shall be held to be invalid or to be
unenforceable or not to run with the land, such holding shall not affect the validity or
enforceability of the remainder of this Agreement. In the event the validity or
enforceability of any provision of this Agreement is held to be dependent upon the
existence of a specific legal description, the parties agree to promptly cause such legal
description to be prepared. Ownership of more than one of the Parcels by the same
person or entity shall not terminate this Agreement nor in any manner affect or impair the
validity or enforceability of this Agreement.
11.9 Time of Essence. Time is of the essence of this Agreement.
11.10 Entire Agreement. This Agreement contains the complete understanding and
agreement of the parties hereto with respect to all matters referred to herein, and all prior
representations, negotiations, and understandings are superseded hereby.
11.11 Notices. Notices or other communication hereunder shall be in writing and shall
be sent certified or registered mail, return receipt requested, or by other national
overnight courier company, or personal delivery. Notice or other communication shall be
deemed given upon receipt or refusal to accept delivery. Each party and Walgreen may
change from time to time their respective address for notice hereunder by like notice to
the other party and Walgreen. Notice or other communication given by any Owner
hereunder to be effective shall also simultaneously be delivered to Walgreen (during the
continuance of the Walgreen Lease). The notice addresses of the Owners of the Parcels
and Walgreen are as follows:
Walgreen: Walgreen Co.
Attn: Real Estate Law Department
Mail Stop No. 1420
104 Wilmot Rd., 2 "d floor
Deerfield, IL, 60015,
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Re: Store #15635
Lot 1 Owner: James Family Properties, LLLP
P.O. Box 778
Excelsior, MN 55331
Attn: Charles Wm. James
Lot 2 Owner: James Family Properties, LLLP
P.O. Box 778
Excelsior, MN 55331
Attn: Charles Wm. James
Bank Parcel Owner: MidCountry Bank
241 Main Street South
Hutchinson, MN 55350
Attn: Craig Almquist
City Parcel Owner: City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Attn: City Administrator
11. 12 Governinp, Law. The laws of the State of Minnesota shall govern the
interpretation, validity, performance, and enforcement of this Agreement.
11.13 Estoppel Certificates. Each Owner and Walgreen, within thirty (30) days of its
receipt of a written request from the other Owner(s) or Walgreen, shall from time to time
provide the requesting Owner or Walgreen, a certificate binding upon such Owner
stating: (a) to the best of its knowledge, whether any party to this Agreement is in default
or violation of this Agreement and if so identifying such default or violation; and (b) that
this Agreement is in full force and effect and identifying any amendments to the
Agreement as of the date of such certificate.
11.14 Bankruptcy. In the event of any bankruptcy affecting any Owner or occupant of
any Parcel, the parties agree that this Agreement shall, to the maximum extent permitted
by law, be considered an agreement that runs with the land and that is not rejectable, in
whole or in part, by the bankrupt person or entity.
11.15 Counterparts. This Agreement may be executed in one or more counterparts, each
of which shall be deemed an original, but all of which shall constitute one and the same
instrument. Signatures on this Agreement delivered by facsimile or other delivery of a
signed copy shall be considered original signatures for purposes of effectiveness of this
Agreement, but each party agrees to deliver an original document in recordable form for
recording in the Office of the County Recorder of McLeod County, Minnesota.
11.16 Walgreen Obligation . Notwithstanding anything to the contrary contained in this
Agreement, except with respect to any obligations under paragraph 2.2 of this Agreement
that arise during the term of the Walgreen Lease, and subject to the provisions of the last
17
sentence of paragraph 9.5 of this Agreement: (a) Walgreen shall be obligated under this
Agreement only during the term of the Walgreen Lease; (b) in no event shall Walgreen
have obligations of any sort under this Agreement prior to the commencement, or after
the expiration or earlier termination, of the Walgreen Lease; and (c) Walgreen shall not
be obligated to deliver notice of termination of the Walgreen Lease to any of the parties
to this Agreement.
[SIGNATURE PAGES AND EXHIBITS FOLLOW]
kV
IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the
date first written above.
JAMES FAMILY PROPERTIES, LLLP,
an Arkansas limited liability limited partnership
By: THOMAS F. JAMES PROPERTIES, LLC,
an Arkansas limited liability limited
company
Its: General Partner
By:
Print Name: Charles Wm
Its: Manager
STATE OF MINNESOTA )
} ss.
COUNTY OF 1
James
The foregoing instrument was acknowledged before me this day of ,
2013, by Charles Wm. James, the Manager of THOMAS F. JAMES PROPERTIES, LLC, an
Arkansas limited liability limited company, the General Partner of JAMES FAMILY
PROPERTIES, LLLP, an Arkansas limited liability limited partnership, on behalf of the limited
liability limited partnership.
Notary Public
WALGREEN CO.,
an Illinois corporation
By:
Print Name:
Its:
STATE OF ILLINOIS )
} ss.
COUNTY OF I
The foregoing instrument was acknowledged before me this `
2013, by , the
WALGREEN CO., an Illinois corporation, on behalf of the corporation.
Notary Public
19
day of
of
CITY OF HUTCHINSON,
a Minnesota municipal corporation
Its:
STATE OF MINNESOTA )
ss.
COUNTY OF 1
Print Name:
The foregoing instrument was acknowledged before me this day of ,
2013, by , the of
the CITY OF HUTCHINSON, a Minnesota municipal corporation, on behalf of the corporation.
Notary Public
MIDCOUNTRY BANK,
a federal savings bank
By:
Print Name:
Its:
STATE OF )
ss.
COUNTY OF 1
The foregoing instrument was acknowledged before me this _
2013, by , the
MIDCOUNTRY BANK, a federal savings bank, on behalf of the bank.
Notary Public
Kill
day of
of
SCHEDULE 1
Legal Description of Lot 1
Lot 1, Block 1, WALGREENS ADDITION, according to the recorded plat thereof, McLeod
County, Minnesota.
21
SCHEDULE 2
Legal Description of Lot 2
Lot 2, Block 1, WALGREENS ADDITION, according to the recorded plat thereof, McLeod
County, Minnesota.
22
EXHIBIT A
Site Plan
(Attached)
23
NORTH
PROPOSED EASEMENTS (11-91 SKETC11 AND DESCRIPTIONS
GP.4pm sc=
- 10
F=9
-CllenF- Anthony 0xborough
55350
EXHIBIT B
Legal Description of Bank Parcel
The North 100.00 feet of Lot 1, Block 1, First Addition to South Side Terrace, Hutchinson,
Minnesota, according to the recorded plat thereof as measured at right angles to the North line of
said Lot 1.
W
EXHIBIT C
Legal Description of City Parcel
Lots One (1) and Two (2) in Block One (1) in CEDAR ACRES SUBDIVISION, according to
the plat thereof on file and of record in the office of the Registrar of Titles, McLeod County,
Minnesota.
26
EXHIBIT D
Diagram Showing the Bank Parcel Access Easement Area, the Lot 2 Access Easement
Area, the City Parcel Access Easement Area, and the City Parcel Utility Easement Area
(Attached)
27
NORTH
✓.1
PROPOSED EASEMENTS [b), (c), (d & H SKETCN AND DESCRIPTIONS
BEJfL'JIBUBB
cw.rAW x,u r '�
r
fADNIED EAIENENT DEscarTIONS
t•.cm.t 4rn L.nnR li y.nwr Nnt .w.A.�
h+r..fLw.. tr•n.m lrittrt KLn i. Naps R'.L9SLVf4«'li'Ir
•,. � r. ♦rte.. ...+.....1 �.. ...
- 1.Yw M.. �Y•.ri�. «r.. w. .r. N.w•.t, +. rl.rsw.I..w �r p..
- Client- Awlhony Oxbotough
i
I
I
I;
I
• . w�:w r 1� � \ r.••.a
A�syvw u Srwje. n
r N�'
ial Land Sun/dym
7 EAST
)n, MN SS.'l38
N
a �
o .•.
1
K
b
fADNIED EAIENENT DEscarTIONS
t•.cm.t 4rn L.nnR li y.nwr Nnt .w.A.�
h+r..fLw.. tr•n.m lrittrt KLn i. Naps R'.L9SLVf4«'li'Ir
•,. � r. ♦rte.. ...+.....1 �.. ...
- 1.Yw M.. �Y•.ri�. «r.. w. .r. N.w•.t, +. rl.rsw.I..w �r p..
- Client- Awlhony Oxbotough
i
I
I
I;
I
• . w�:w r 1� � \ r.••.a
A�syvw u Srwje. n
r N�'
ial Land Sun/dym
7 EAST
)n, MN SS.'l38
N
EXHIBIT E
Legal Description of Bank Parcel Access Easement Area
That part of the South 16.00 feet of the North 100.00 feet of Lot 1, Block 1, FIRST ADDITION
TO SOUTH SIDE TERRACE, according to the record plat thereof, lying east of the following
described line: Commencing at the northwest corner of said Lot 1; thence South 69 degrees 16
minutes 20 seconds East, along the north line of said Lot 1, a distance of 110.00 feet to a point
herein after referred to as point A; thence North 79 degrees 53 minutes 06 seconds East, along
the north line of said Lot 1, a distance of 198.15 feet; thence East, along the north line of said Lot
1, a distance of 243.52 feet to the Westerly right -of -way of Echo Drive (also the east line of said
Lot 1); thence South, along last described line 100.00 feet to the south line of said North 100.00
feet; thence West, along last described south line 234.86 feet; thence South 79 degrees 53
minutes 00 seconds West, along said south line 216.88 feet to the point of beginning of the line
to be described; thence in a northerly direction, along a straight line to said point A and said line
there terminating.
WE
EXHIBIT F
Legal Description of City Parcel Access Easement Area
and City Parcel Utility Easement Area
That part of Lot 1, Block 1, CEDAR ACRES SUBDIVISION, according to the record plat
thereof, described as follows: Commencing at the northwest corner of said Lot 1; thence
southerly, along the west line of said Lot 1, a distance of 39.44 feet; thence easterly, deflecting to
the left 89 degrees 59 minutes 57 seconds 21198 feet; thence northerly, deflecting to the left 89
degrees 06 minutes 10 seconds 36.65 feet to the north line of said Lot 1 and to the point of
beginning of the easement to be described; thence southerly, deflecting to the right 180 degrees
00 minutes 00 seconds 30.00 feet; thence easterly, deflecting to the left 91 degrees 47 minutes 59
seconds 305.43 feet; thence southeasterly deflecting to the right 8 degrees 47 minutes 35 seconds
31.87 feet; thence easterly deflecting to the left 7 degrees 08 minutes 12 seconds 52.65 feet to the
east line of said Lot 1; thence northerly, along said east line a distance of 25.00 feet to the
northeast corner of said Lot 1; thence westerly, along the north line of said Lot 1 to the point of
beginning.
30
EXHIBIT G
Diagram Showing the Bank Parcel Utility Easement Area
(Attached)
31
PROPOSED
NORTH ■melliffiIIIIIIIIII CFA fOC SCAU
asavor A NAW IM CAW- 1-
LEGEND
-for- Anthony Oxborough
EASEMENT 101 SMN AND DESCRIPTION -part of Lot 1, Block 1, FIRST ADDITION TO SOUTH SIDE TERRACE
I
ll
rp-
... > 13 w. .. uj.
55350
EXHIBIT H
Legal Description of Bank Parcel Utility Easement Area
That part of the North 100.00 feet of Lot 1, Block 1, FIRST ADDITION TO SOUTH SIDE
TERRACE, according to the record plat thereof described as follows: Commencing at the point
of intersection of the east line of said Lot 1 and the south line of said North 100.00 feet, said
point is also the northeast corner of WALGREEN ADDITION, according to the record plat
thereof; thence on an assumed bearing of North 89 degrees 35 minutes 54 seconds West, along
said south line and the north line of said WALGREENS ADDITION 234.86 feet; thence South
80 degrees 17 minutes 12 seconds West, along last described line 160.18 feet to the point of
beginning of the easement to be described; thence continuing South 80 degrees 17 minutes 12
seconds West, along last described line 56.70 feet; thence North 69 degrees 09 minutes 58
seconds West, along last described line 52.00 feet; thence North 56 degrees 53 minutes 50
seconds East 11.08 feet; thence North 34 degrees 21 minutes 05 seconds West 110.11 feet to the
west line of said Lot 1, FIRST ADDITION TO SOUTH SIDE TERRACE; thence northeasterly
along said west line 17.31 feet, along a non - tangential curve concave to the southeast, said curve
has a radius of 895.06 feet, a central angle of 01 degrees 06 minutes 28 seconds, and the chord of
said curve bears North 19 degrees 38 minutes 54 seconds East; thence South 34 degrees 21
minutes 05 seconds East, not tangent to last described curve, 89.00 feet; thence North 89 degrees
34 minutes 29 seconds East 45.00 feet; thence South 00 degrees 25 minutes 31 seconds East
20.00 feet; thence South 89 degrees 34 minutes 29 seconds West 31.55 feet; thence South 34
degrees 21 minutes 05 seconds East 34.25 feet, thence South 89 degrees 33 minutes 20 seconds
East 68.38 feet to the point of beginning.
33
EXHIBIT I
Legal Description of Lot 2 Access Easement Area
That part of Lot 2, Block 1, WALGREENS ADDITION, according to the record plat thereof,
lying north of the following described line: Commencing at the northeast corner of said Lot 2;
thence Southerly, along the east line of said Lot 2, a distance of 9.00 feet to the point of
beginning of the line to be described; thence westerly, parallel to the north line of said Lot 2, a
distance of 277.51 feet to the west line of said Lot 2 and said line there terminating.
34
EXHIBIT J
Diagram Showing the Temporary Construction Easement Area
(Attached)
35
NORTH
0] )b
PROPOSED EASEMENT
=Q K
EVII SKETCH AND DESCRIPTION
MGMUG I"fmfjff Bonin"
. ... ......
�11-,Vl 71�= 11 Z�ll "X—
/'-*F R- RID IL SONS, INP.-
Professional Land Surveyors
255 HWY 7 FAST
Hutchinson MN 55350
EXHIBIT K
Legal Description of Temporary Construction Easement Area
That part of the North 100.00 feet of Lot 1, Block 1, FIRST ADDITION TO SOUTH SIDE
TERRACE, according to the record plat thereof described as follows: Commencing at the
intersection of the east line of said Lot 1 and the south line of said North 100.00 feet; thence on
an assumed bearing of North 89 degrees 35 minutes 54 seconds West, along last described south
line 234.86 feet; thence South 80 degrees 17 minutes 12 seconds West, along said south line
21.21 feet to the point of beginning of the easement to be described; thence continuing South 80
degrees 17 minutes 12 seconds West, along said south line 195.67 feet; thence North 69 degrees
09 minutes 58 seconds West, along said south line 96.41 feet; thence North 86 degrees 29
minutes 36 seconds East 38.43; thence North 00 degrees 24 minutes 17 seconds East 28.78 feet;
thence North 89 degrees 34 minutes 29 seconds East 86.56 feet; thence South 47 degrees 39
minutes 44 seconds East 43.46 feet; thence North 79 degrees 51 minutes 13 seconds East 78.29
feet; thence North 65 degrees 23 minutes 53 seconds East 47.40 feet; thence South 09 degrees 42
minutes 48 seconds East 33.09 feet to the point of beginning.
0208901313001/160006711
37
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Transient Merchant License - Keith Heikes
Department: Administration
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete Yes
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ✓❑
Consent Agenda
Time Requested (Minutes):
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
Keith Heikes of Factory Direct Furniture has submitted a transient merchant license application to hold a furniture tent
sale in the Hutchinson Mall parking lot from July 25 - August 4, 2013. Mr. Heikes has conducted the same type of
sale in the same location in 2011 and 2012. The Hutchinson Police Department conducted the required background
investigation on Mr. Heikes and found no criminal history on him. In addition, there were no documented complaints
regarding Mr. Heikes' sale in 2011 or 2012.
BOARD ACTION REQUESTED:
Approve issuing transient merchant license to Keith Heikes in Hutchinson Mall parking lot from July 25 - August 4,
2013.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
City 2f ,,
X4�7
1 i t 1 b—JTI SUCCI
Cit.• of Hutchinson
APPIACATION FOR 11FDDLERS, SOLKITOWS,AND
J Solicitor
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in,IYh[rnnx•111 for :1 per1P[t n;r€ ,ar;cil(ur rill Jn). %It hl +l1 :. tihc.. w Lr€Mrr r.tsc. 'hc iueE} r =( I\luxcutic =a
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Heikes References
Gus Wurdell — 20455 248` Circle — Hutchinson, MN 55350
Nate Johnson — 1631 Mahogany Court — Hutchinson, MN 55350
Site Plan
TENANTINDEX
RUNNINGS 88,842 SF
Taco, Bell 2 JCPENNEY 34,W SF
Cash Wise 3- JO-MM FABRICS 13,060 SF
6. ENCORE SCHOOL OF DANCE 3.090 SF
12 WOODEN HEARTS
4,336 SF
15. VANITY 2,914 SF
Holiday j 21. MAURICES
2 5,3?9 SF
24. BATH A BODYWORKS 3.018 SF
JC PENNEY Buffalo 33. AVAILABLE 715 SF
A\\ Wild Wings t 36• CHRISTOPHER BAMKS 2,783 SF II 39. AVAILABLE 3.D49 SF
V111111111M Z631 SF
I' 42. RADIO SHACK
45 7 45, GREAT SALE DISCOVNT 5,997 SF
6= 51. DOWNTOWN CLOTHING 2309 SF
39
bu 1 56. DOLLAR TREE 4,500 SF
2K
3�
57. KID CENTS 2,961 SF
JOWNIN ---------
---------- 60. NAME YOUR FRAME 2,202 SF r. FABRICS .'cj
63. CABINET SHOP 1,470 SF
68, GNC 1,766 SF
24) -
Kentucky
84,
21-.1 - I -
-.90, 72. FINK CHIROPRACTIC 1,378 SF
73, MIDWEST VISION
0 93 Fried 'I tll(l SF
1 74, UNICEL
15 Chicken 622 SF
6 75. AVAILABLE
604 SF
1 Y2�
Ta. AVAILABLE 5% SF
L81. REGIS 828 SF
rAll 83. CLAIRE'S 1.320 SF
Runnings—,----7 I mcDonalds 84. FAMILY & COSMETIC DENTISTRY 3,012 SF
COMING SOON -
NAIL SPA 1,488 SF
HUTCHN,SON MALL 93. GLIKS 3.364 SF
Hutchinson, 96. HALLMARK 5.515 SF
Minnesota
102 BURLEY FIREPLACE A SPA 12% 5F
108. JAKES Pam 2.M SF
9001A. AVAILABLE I SF
136 M 90018. AVAILABLE 170 SF
4/a I Y, Ike
CITY OF HUTCHINSON
R55CKREG
LOG22001VO
Council Check Register
7/2/2013
Check Dates 7/2- 7/9/13
Check #
Ck Date
Amount Vendor/ Explanation
Account Description
176449
7/2/2013
500.00 ALBERS, LANCE
PROFESSIONAL SERVICES
176450
7/2/2013
500.00 ALBERS, LANCE
PROFESSIONAL SERVICES
176451
7/9/2013
824.89 ACE HARDWARE
OPERATING SUPPLIES
176452
7/9/2013
99.66 AG SYSTEMS
OPERATING SUPPLIES
176453
7/9/2013
140.60 ALPHA WIRELESS
COMMUNICATION MAINTENANCE
176454
7/9/2013
90.85 AMERICAN FAMILY INS CO.
ACCRUED LIFE INSURANCE
176455
7/9/2013
6.54 AMERICAN MESSAGING
COMMUNICATIONS
176456
7/9/2013
162.00 AMERICAN RED CROSS
OPERATING SUPPLIES
176457
7/9/2013
74.00 AMERICAN WATER WORKS ASSOC.
DUES & SUBSCRIPTIONS
176458
7/9/2013
80.47 AMERICINN
MISCELLANEOUS
176459
7/9/2013
80.47 AMERICINN
MISCELLANEOUS
176460
7/9/2013
73.10 AMERIPRIDE SERVICES
CONTRACT REPAIR & MAINTENANCE
176461
7/9/2013
1,450.38 ANDERSON CHEMICAL COMPANY
CHEMICALS & PRODUCTS
176462
7/9/2013
4,837.70 ANIMAL MEDICAL CENTER ON CROW
ANIMAL ABUSE CASE
176463
7/9/2013
599.44 ARCTIC GLACIER PREMIUM ICE INC
COST OF MIX & SOFT DRINKS
176464
7/9/2013
21.50 ARNESON DISTRIBUTING CO
COST OF SALES -BEER
176465
7/9/2013
399.91 ARROW TERMINAL LLC
EQUIPMENT PARTS
176466
7/9/2013
3,910.00 ARTHUR GALLAGHER RISK
PROPERTY INSURANCE
176467
7/9/2013
307.25 ASHWILL INDUSTRIES INC
OPERATING SUPPLIES
176468
7/9/2013
150.00 ATOMIC TARP LLC
CONTRACT REPAIR & MAINTENANCE
176469
7/9/2013
45.92 AUTO VALUE - GLENCOE
EQUIPMENT PARTS
176470
7/9/2013
208.15 B & C PLUMBING & HEATING INC
CONTRACT REPAIR & MAINTENANCE
176471
7/9/2013
68.64 BACHMAN'S
LANDSCAPE MATERIALS
176472
7/9/2013
32,100.00 BARGEN INC
CONTRACT REPAIR & MAINTENANCE
176473
7/9/2013
16,360.12 BEACON BANK
TIF PAYMENT
176474
7/9/2013
301.30 BERNICK'S
COST OF MIX & SOFT DRINKS
176475
7/9/2013
62.55 BRANDON TIRE CO
AUTOMOTIVE REPAIR
176476
7/9/2013
18,317.13 BRAUN INTERTEC CORP
PROFESSIONAL SERVICES
176477
7/9/2013
328.56 BUDGET INN & SUITES
TRAVEL SCHOOL CONFERENCE
176478
7/9/2013
631.38 BUSHMAN, RAQUEL
FOOD PRODUCTS - CONCESSION
176479
7/9/2013
1,709.93 BUSINESSWARE SOLUTIONS
CONTRACT REPAIR & MAINTENANCE
176480
7/9/2013
56,537.87 C & L DISTRIBUTING
COST OF SALES -BEER
176481
7/9/2013
703.15 CALIFORNIA CONTRACTORS SUPPLIE
SAFETY SUPPLIES
176482
7/9/2013
125.00 CARTER, RANDY
UNIFORMS & PERSONAL EQUIP
176483
7/9/2013
412.71 CENTRAL HYDRAULICS
CENTRAL GARAGE REPAIR
176484
7/9/2013
9.28 CENTRAL MCGOWAN
OPERATING SUPPLIES
176485
7/9/2013
36.56 CENTRAL TURF & IRRIGATION SUPP
REPAIR & MAINTENANCE SUPPLIES
176486
7/9/2013
17.96 CHRISTENSEN, MRS. D.
ACCOUNTS PAYABLE MANUAL
176487
7/9/2013
8,966.81 CLARKE MOSQUITO CONTROL PRODUC
OTHER CONTRACTUAL
176488
7/9/2013
59.12 CLEAN CUT LAWN CARE
OTHER CONTRACTUAL
176489
7/9/2013
128.25 CMK SERVICES LLC
OTHER CONTRACTUAL
176490
7/9/2013
5,870.00 COMMERCIAL ASPHALT REPAIR LLC
CONTRACT REPAIR & MAINTENANCE
176491
7/9/2013
232.92 CONTINENTAL RESEARCH CORP
CLEANING SUPPLIES
176492
7/9/2013
2,007.26 CORPORATE MECHANICAL
BUILDING REPAIRS
176493
7/9/2013
88.83 CROW RIVER AUTO & TRUCK REPAIR
CENTRAL GARAGE REPAIR
176494
7/9/2013
1,578.55 CROW RIVER PRESS INC
PRINTING & PUBLISHING
176495
7/9/2013
2,094.99 CURTIS 1000 INC- MN
PRINTING & PUBLISHING
176496
7/9/2013
8,543.15 DAY DISTRIBUTING
COST OF SALES -BEER
176497
7/9/2013
1,197.71 DOOLEY'S PETROLEUM INC
RECEIVED NOT VOUCHERED
176498
7/9/2013
760.62 DROP -N -GO SHIPPING, INC
PRINTING & PUBLISHING
176499
7/9/2013
10,766.54 DUININCK INC
IMPROV OTHER THAN BLDGS
176500
7/9/2013
37.38 DUNDEE
MISCELLANEOUS
176501
7/9/2013
163.41 DYNA SYSTEMS
REPAIR & MAINTENANCE SUPPLIES
176502
7/9/2013
11,667.71 EARTHLY DELIGHTS, LTD.
TIF PAYMENT
176503
7/9/2013
17.35 ECONO FOODS
OPERATING SUPPLIES
176504
7/9/2013
1,713.50 ELECTRO WATCHMAN
CONTRACT REPAIR & MAINTENANCE
176505
7/9/2013
2,664.63 ENGINEERING AMERICA, INC.
EQUIPMENT PARTS
176506
7/9/2013
1,007.83 ESS BROTHERS & SONS
REPAIR & MAINTENANCE SUPPLIES
176507
7/9/2013
729.00 FARMINGTON VETERINARY CLINIC
REFUNDS & REIMBURSEMENTS
176508
7/9/2013
680.94 FASTENAL COMPANY
RECEIVED NOT VOUCHERED
176509
7/9/2013
168.40 FIRST CHOICE FOOD & BEVERAGE S
OPERATING SUPPLIES
176510
7/9/2013
132.79 FRANKLIN PRINTING INC
OFFICE SUPPLIES
176511
7/9/2013
421,388.50 FRATTALONE COMPANIES
IMPROV OTHER THAN BLDGS
176512
7/9/2013
112.69 G & K SERVICES
OPERATING SUPPLIES
176513
7/9/2013
38.00 GERMAN, NICOLE
RECREATION ACTIVITY FEES
176514
7/9/2013
125.00 GOVERNMENT TRAINING SERVICES (
TRAVEL SCHOOL CONFERENCE
176515
7/9/2013
386.43 GRAINGER
REPAIR & MAINTENANCE SUPPLIES
176516
7/9/2013
567.90 H.A. R.T.
ACCRUED DEFERRED COMP
176517
7/9/2013
12,450.91 HACH COMPANY
CONTRACT REPAIR & MAINTENANCE
176518
7/9/2013
890.00 HANSON & VASEK CONSTRUCTION
CONTRACT REPAIR & MAINTENANCE
176519
7/9/2013
1,207.69 HAUGEN, AMBER
EDA GRANT
176520
7/9/2013
1,373.25 HAWKINS INC
CHEMICALS & PRODUCTS
176521
7/9/2013
108.32 HD SUPPLY WATERWORKS LTD
METERS & METER PARTS
176522
7/9/2013
416.41 HENRYS FOODS INC
FOOD PRODUCTS - CONCESSION
176523
7/9/2013
30.00 HILL, CHARLES
TREE APPLICATION /PERMITS
176524
7/9/2013
572.67 HILLYARD / HUTCHINSON
OPERATING SUPPLIES
176525
7/9/2013
2,519.87 HJERPE CONTRACTING
IMPROV OTHER THAN BLDGS
176526
7/9/2013
2,710.75 HJERPE CONTRACTING
IMPROV OTHER THAN BLDGS
176527
7/9/2013
495.00 HOLT PETERSON CHARTER BUS
OTHER CONTRACTUAL
176528
7/9/2013
85.00 HOMETOWN SPORTS
UNIFORMS & PERSONAL EQUIP
176529
7/9/2013
1,457.00 HUTCHINSON AREA HEALTH CARE
COMMON AREA MAINTENANCE
176530
7/9/2013
343.10 HUTCHINSON CO -OP
LANDSCAPE MATERIALS
176531
7/9/2013
1,320.00 HUTCHINSON SENIOR ADVISORY BOA
OTHER CONTRACTUAL
176532
7/9/2013
703.98 HUTCHINSON WHOLESALE
EQUIPMENT PARTS
176533
7/9/2013
4,000.00 HUTCHINSON, CITY OF
ATM REPLENISH
176534
7/9/2013
992.00 ICMA
DUES & SUBSCRIPTIONS
176535
7/9/2013
403.78 INTERSTATE BATTERY SYSTEM MINN
EQUIPMENT PARTS
176536
7/9/2013
162.56 INTOXIMETERS INC
OPERATING SUPPLIES
176537
7/9/2013
20,412.03 JEFF MEEHAN SALES INC.
ACCRUED COMMISSIONS PAYABLE
176538
7/9/2013
687.35 JEFF'S ELECTRIC
CONTRACT REPAIR & MAINTENANCE
176539
7/9/2013
105.50 JJ TAYLOR DIST OF MN
COST OF SALES -BEER
176540
7/9/2013
734.23 JOES SPORT SHOP
OPERATING SUPPLIES
176541
7/9/2013
20,476.78 JOHNSON BROTHERS LIQUOR CO.
COST OF SALES - LIQUOR
176542
7/9/2013
34.00 JONES, ANGELA
RECREATION ACTIVITY FEES
176543
7/9/2013
1,256.52 JORDAN VETERINARY CLINIC
ANIMALABUSE CASE
176544
7/9/2013
400.00 KDUZ KARP RADIO
OPERATING SUPPLIES
176545
7/9/2013
41.42 KLOSS, TOM
COMMUNICATIONS
176546
7/9/2013
6,783.00 KOHLS SWEEPING SERVICE
CONTRACT REPAIR & MAINTENANCE
176547
7/9/2013
938.90 L & P SUPPLY CO
REPAIR & MAINTENANCE SUPPLIES
176548
7/9/2013
85.00 LANDSCAPE CONCEPTS, INC
CONTRACT REPAIR & MAINTENANCE
176549
7/9/2013
31.99 LARSON, QUENTIN
UNIFORMS & PERSONAL EQUIP
176550
7/9/2013
2,000.00 LAUER &, TAMMY
EDA GRANT
176551
7/9/2013
80.00 LENT, BECKY
CIVIC ARENA -FEES & RENTS
176552
7/9/2013
114.99 LEVINE, ERIC
UNIFORMS & PERSONAL EQUIP
176553
7/9/2013
282.00 LEXISNEXIS
OTHER CONTRACTUAL
176554
7/9/2013
788.38 LIFE INSURANCE COMPANY OF AMER
ACCRUED LIFE INSURANCE
176555
7/9/2013
28,423.83 LOCHER BROTHERS INC
COST OF SALES -BEER
176556
7/9/2013
17,669.00 LOGIS
OTHER CONTRACTUAL
176557
7/9/2013
354.58 LYNDE & MCLEOD INC
RECEIVED NOT VOUCHERED
176558
7/9/2013
816.56 MACQUEEN EQUIP INC
CENTRAL GARAGE REPAIR
176559
7/9/2013
35.43 MAGNUSSON, BRIAN
TRAVEL SCHOOL CONFERENCE
176560
7/9/2013
408.10 MANEY INTERNATIONAL INC
CENTRAL GARAGE REPAIR
176561
7/9/2013
200.00 MCLEOD COUNTY COURT ADMINISTRA
OTHER REVENUES
176562
7/9/2013
45.17 MCLEOD COUNTY RECORDER - SEPAR
MISCELLANEOUS
176563
7/9/2013
46.00 MCLEOD COUNTY RECORDER - SEPAR
MISCELLANEOUS
176564
7/9/2013
64.40 MCRAITH, JOHN
OPERATING SUPPLIES
176565
7/9/2013
597.03 MENARDS HUTCHINSON
OPERATING SUPPLIES
176566
7/9/2013
2,075.94 METRO FIRE
SMALL TOOLS
176567
7/9/2013
506.15 MICROBIOLOGICS, INC
CHEMICALS & PRODUCTS
176568
7/9/2013
176.78 MIDCOUNTRY BANK
PROFESSIONAL SERVICES
176569
7/9/2013
83.62 MILLER, LEE
CAR ALLOWANCE - TRAVEL
176570
7/9/2013
546.00 MINNESOTA PUBLIC EMPLOYEES AS
ACCRUED UNION DUES
176571
7/9/2013
473.00 MINNESOTA VALLEY TESTING LAB
OTHER CONTRACTUAL
176572
7/9/2013
3,225.00 MMBA
DUES & SUBSCRIPTIONS
176573
7/9/2013
2,844.67 MMC
CONTRACT REPAIR & MAINTENANCE
176574
7/9/2013
3,550.00 MN DEPT OF NATURAL RESOURCES
OTHER CONTRACTUAL
176575
7/9/2013
80.16 MODERN TOWING
PROFESSIONAL SERVICES
176576
7/9/2013
25.00 MOXIE MEDIA
PRINTING & PUBLISHING
176577
7/9/2013
304.62 M -R SIGN
SIGNS & STRIPPING MATERIALS
176578
7/9/2013
179.45 NORTH CENTRAL LABORATORIES
OPERATING SUPPLIES
176579
7/9/2013
166.19 NORTHERN BUSINESS PRODUCTS
OPERATING SUPPLIES
176580
7/9/2013
4,257.85 NU- TELECOM
COMMUNICATIONS
176581
7/9/2013
99.53 OFFICE OF ENTERPRISE TECHNOLOG
COMMUNICATIONS
176582
7/9/2013
365.40 O'REILLY AUTO PARTS
CENTRAL GARAGE REPAIR
176583
7/9/2013
1,173.50 PAUSTIS & SONS WINE CO
COST OF SALES -WINE
176584
7/9/2013
85.15 PHILIPS HEALTHCARE
OPERATING SUPPLIES
176585
7/9/2013
31,136.29 PHILLIPS WINE & SPIRITS
COST OF SALES -WINE
176586
7/9/2013
25,914.45 PIER GENIUS INC
FISHING PIER
176587
7/9/2013
533.12 PINE VALLEY ECO PRODUCTS
REPAIR & MAINTENANCE SUPPLIES
176588
7/9/2013
37.11 POSITIVE ID INC
MISCELLANEOUS
176589
7/9/2013
1,500.00 POSTMASTER
POSTAGE
176590
7/9/2013
5,000.00 PRELLWITZ, KATHERINE & ANTHONY
EDA GRANT
176591
7/9/2013
19,640.00 PRELLWITZ, KATHERINE & ANTHONY
EDA LOAN
176592
7/9/2013
12,607.00 PRINCE OF PEACE SENIOR APT INC
TIF PAYMENT
176593
7/9/2013
1,512.28 PRO CARE SERVICES INC
CONTRACT REPAIR & MAINTENANCE
176594
7/9/2013
18.96 PRO -BUILD
REPAIR & MAINTENANCE SUPPLIES
176595
7/9/2013
27.68 QUADE ELECTRIC
OPERATING SUPPLIES
176596
7/9/2013
91.08 QUILL CORP
RECEIVED NOT VOUCHERED
176597
7/9/2013
110,385.23 R & R EXCAVATING
IMPROV OTHER THAN BLDGS
176598
7/9/2013
1,765.10 R.J.L. TRANSFER
FREIGHT
176599
7/9/2013
61.56 RAININ INSTRUMENT, LLC
OPERATING SUPPLIES
176600
7/9/2013
2,567.00 RDO EQUIPMENT CO.
EQUIPMENT PARTS
176601
7/9/2013
231.99 RECREONICS
OPERATING SUPPLIES
176602
7/9/2013
17,528.40 REINER ENTERPRISES, INC
FREIGHT - IN
176603
7/9/2013
53.80 REMAX TODAY'S REALTY
OVERPAYMENT
176604
7/9/2013
529.32 RICHARD LARSON
CONTRACT REPAIR & MAINTENANCE
176605
7/9/2013
10.50 ROSS, JON
MISCELLANEOUS
176606
7/9/2013
315.36 ROYALTIRE
TIRES
176607
7/9/2013
1,731.62 SAM'S CLUB
FOOD PRODUCTS - CONCESSION
176608
7/9/2013
3,357.08 SAM'S TIRE SERVICE
TIRES
176609
7/9/2013
200.00 SCHAUFLER, KEN
RENTS - BLDGS OTHER
176610
7/9/2013
1,169.75 SCHMELING OIL CO
MOTOR FUELS & LUBRICANTS
176611
7/9/2013
44,851.52 SCHOOL DIST # 423
ACTIVITY FEES
176612
7/9/2013
300.00 SCOTT'S WINDOW CLEANING SERVIC
CONTRACT REPAIR & MAINTENANCE
176613
7/9/2013
287.77 SEBORA, MARC
TRAVEL SCHOOL CONFERENCE
176614
7/9/2013
75.00 SEH
PROFESSIONAL SERVICES
176615
7/9/2013
5.00 SERVATY, KATHY
OTHER REVENUES
176616
7/9/2013
8,702.52 SIMPLE BENEFIT PLAN ADM LLC
CLAIMS - DENTAL
176617
7/9/2013
5,000.00 SKYVIEW DAIRY INC
PREPAID EXPENSES
176618
7/9/2013
218.79 SORENSEN'S SALES & RENTALS
EQUIPMENT PARTS
176619
7/9/2013
16,436.40 SOUTHERN WINE & SPIRITS OF MN
COST OF SALES - LIQUOR
176620
7/9/2013
2,402.31 SPRINT
COMMUNICATIONS
176621
7/9/2013
77.10 ST PAUL STAMP WORKS
PRINTING & PUBLISHING
176622
7/9/2013
305.00 STAMER, JEFF
CONDITIONAL USE PERMITS
176623
7/9/2013
16.03 STANDARD PRINTING
OFFICE SUPPLIES
176624
7/9/2013
563.14 STAPLES ADVANTAGE
COPY SUPPLIES & PAPER
176625
7/9/2013
224.90 STAR TRIBUNE
DUES & SUBSCRIPTIONS
176626
7/9/2013
4,247.50 STREICH TRUCKING
FREIGHT
176627
7/9/2013
12.76 STURGES, MATT
TRAVEL SCHOOL CONFERENCE
176628
7/9/2013
25.00 TAPS -LYLE SCHROEDER
PROFESSIONAL SERVICES
176629
7/9/2013
146.02 TARGET BANK
OPERATING SUPPLIES
176630
7/9/2013
1,363.24 TESSMAN COMPANY
OPERATING SUPPLIES
176631
7/9/2013
760.26 THOMSON REUTERS -WEST
OPERATING SUPPLIES
176632
7/9/2013
101,037.01 TITAN MACHINERY
LOADER
176633
7/9/2013
8.00 TOTAL FIRE PROTECTION
CONTRACT REPAIR & MAINTENANCE
176634
7/9/2013
12,112.09 TRAFFIC MARKING SERVICE INC
CONTRACT REPAIR & MAINTENANCE
176635
7/9/2013
416.87 UNITED LABORATORIES
CLEANING SUPPLIES
176636
7/9/2013
11,951.94 UNITED PACKAGING & DESIGN
BAG FILM
176637
7/9/2013
901.57 USPS - HASLER
POSTAGE
176638
7/9/2013
1,400.00 VACTOR MANUFACTURING
TRAVEL SCHOOL CONFERENCE
176639
7/9/2013
27,564.10 VIKING BEER
COST OF SALES -BEER
176640
7/9/2013
733.15 VIKING COCA COLA
COST OF MIX & SOFT DRINKS
176641
7/9/2013
1,234.41 VIKING SIGN & GRAPHICS INC
OPERATING SUPPLIES
176642
7/9/2013
287.25 VINOCOPIA INC
COST OF SALES - LIQUOR
176643
7/9/2013
900.00 VIVID IMAGE
PRINTING & PUBLISHING
176644
7/9/2013
10,000.00 VOLKOV, ELENA
EDA GRANT
176645
7/9/2013
92.93 WAL -MART COMMUNITY
OPERATING SUPPLIES
176646
7/9/2013
51.96 WALSH, JEFF
OVERPAYMENT
176647
7/9/2013
113.00 WATER ENVIRONMENT FEDERATION
DUES & SUBSCRIPTIONS
176648
7/9/2013
484.00 WESTAFER ENTERPRISES
176649
7/9/2013
141.79 WINE MERCHANTS INC
176650
7/9/2013
27,579.37 WIRTZ BEVERAGE MINNESOTA
176651
7/9/2013
668.75 WM MUELLER & SONS
176652
7/9/2013
13,678.20 WM MUELLER & SONS - SEPARATE C
176653
7/9/2013
6,826.28 WORK CONNECTION, THE
176654
7/9/2013
200.00 WRIGHT COUNTY COURT ADMIN
1,324,881.28 Grand Total
Payment Instrument Totals
Check Tota 1
1,324,881.28
Total Paym(
1,324,881.28
SALES COMMISSIONS
COST OF SALES -WINE
COST OF SALES - LIQUOR
STREET MAINT.MATERIALS
CONTRACT REPAIR & MAINTENANCE
OTHER CONTRACTUAL
OTHER REVENUES
PAYROLL ELECTRONIC FUNDS TRANSFERS
PAYROLL DATE: 06/28/2013
Period Ending Date: 06/22/2013
$64,933.38
IRS - Withholding Tax Account
Federal Withholding
Employee /Employer FICA
Employee /Employer Medicare
$12,313.56
MN Department of Revenue
State Withholding Tax
$40,378.16
Public Employee Retirement Association
Employee /Employer PERA/DCP Contributions
$2,291.23
TASC
Employee Flex Spending Deductions
$10,986.99
TASC
Employee Contributions to Heath Savings Account
Employer Contributions to Heath Savings Account
$525.00
MNDCP
Employee Contributions - Deferred Comp
$1,340.00
ING
Employee Contributions - Deferred Comp
$1,280.00
ICMA Retirement Trust
Employee Contributions - Deferred Comp
$417.96
MN Child Support System
Employee Deductions
$0.00 MSRS - Health Savings Plan
Employee Deductions to Health Savings Plan
$134,466.28 Total Electronic Funds Transfer
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action WZ
7AL =-
Agenda Item: Assessment Hearing for 2013 Pavement Management Program (L3/P13 -03)
Department: PW /Eng
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete N/A
Contact: Kent Exner
Agenda Item Type:
Presenter: Kent Exner
Reviewed by Staff ❑
Public Hearing
Time Requested (Minutes): 10
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
City staff has worked closely with the project contractor to develop a Change Order (previously approved) to
adequately address Milwaukee Ave. SW and Miller Ave. SW within this letting utilizing the original bid unit prices. City
staff will provide a brief overview of the project scope, bids and associated special assessments prior to opening the
public communication portion of the Assessment Hearing. City staff has had communications with adjacent property
owners as this project was developed. Please note that the proposed special assessment will be $18 per lineal foot of
street frontage similar to the base bid roadways.
The final Assessment Roll and necessary Resolutions are attached to this memorandum.
We recommend approving the attached Assessment Roll and Resolutions.
BOARD ACTION REQUESTED:
Approval of Assessment Roll & Resolutions
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 93,680.00
Total City Cost: $ 87,335.00 Funding Source: Bonding
Remaining Cost: $ 6,345.00 Funding Source: Special Assessments
RESOLUTION NO. 14168
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 5107
LETTING NO. 3 /PROJECT NO. 13 -03
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Milwaukee Avenue SW (Lynn to TH 15) and Miller Avenue SW (Lynn to TH 15) by roadway
overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous
base, bituminous surfacing, restoration and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period of ten (10)
years, the first of the installments to be payable on or before the first Monday in January, 2014 and shall bear
interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To
the first installment shall be added interest on the entire assessment from November 1, 2013, until the 31st
day of December 2014. To each subsequent installment when due, interest shall be added for one year on all
unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment to
the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of
payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is
paid by the 15th day of November, 2013; and he may, at any time thereafter, pay to the City Finance
Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of
December, of the year in which such payment is made. Such payment must be made before November 15, or
interest will be charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 9th day of July 2013.
Mayor
City Administrator
COMPILED BY: P VANDER VEEN
ASSESSMENT ROLL NO. 5107
LETTING NO. 3 1PROJECT NO. 13 -03
Milwaukee Ave SW (Lynn Rd to TH 15) & Miller Ave SW (Lynn Rd to TH 15)
roadway overlay /rehabilitation surface milling /removal, grading, concrete curb and gutter, bituminous base,
bituminous surfacing, restoration and appurtenances
COST PER
FRONT FOOT:
COMPUTED BY: PVANDER VEEN
$18.00
STREETCOST /FF
CHECKED BY: K EXNER
NUMBER OF YEARS 10
INTEREST RATE:
1STHEARING
06/11/2013
ADOPTED:
0710912013
2ND HEARING
07/09/2013
00
CITY PID NO.
COUNTY PID NO.
PROPERTY ADDRESS
OWNERNAME
OWNER ADDREBS
LEO&DESCRIPTION
ADDITION OR SUBDIVISION
FF
CREDIT
FF
TOTAL FEET
STREET
ASSESSMENT
TOTAL ASSESSMENT
1
06116 29 12 0610
231450120
218 MILWAU KEE AVE SW
LEVITOSMONDSON
6438 CRAFFORD AVE
NORE OLK VA 23518
W62' OF LOT 1 & W62' OF N 1/2 OF LOT 2, BLOCK 8, BONN IWELLS
SECONDADDITION
62
0
62
$1,116.00
$1,116.00
2
06116 29 12 0620
121450110
606 GLEN ST SW
RUSSELL V &LERICKSON
606 GLEN ST SW
HUTCHINSON MN 55350
LOT1 U M2' &N19OF LDT2 a W62, BLOCK e, BONNIWEUSS6mxD ADDITION
66.5
0
66.5
$1,197.00
$1,197.00
3
06116 29 12 1110
231450710
430 MILLER AVE SW
LAWRENCE & MARIAN KREBS
430 MILLER AVE SW
HUTCHINSON MN 55350
56
0
56
$1,008.00
$1,008.00
4.06
116 29 12 1'
231450720
418 MILLER AVE SW
TONY E BENTON
418 MILLER AVE SW
HUTCHINSON MN 55350
56
0
56
$1,008.00
$1,008.00
5
0611629121130
231450730
430 MILLER AVE SW
ERIC DSHAFER
430 MILLER AVE SW
LITCHFIELD MN 55355
56
0
56
$1,008.00
$1,008.00
60611629121140
231450740
705 LYNN RD SW
MICHELE MARIE MONAHAN -RENO
1705 LYNN RD SW
HUTCHINSON MN 55350
56
0
56
$1,008.00
$1,008.00
TOTAL ASSESSMENT ROLL NO. 5107
352.50
1 0.001
352.50
$6,345.00
$6,345.00
GWSSESSMENT ROLLSIROLL.W013ISA5107- OP13-032013 P— MBrnt - CON 2- MiKVaukNB &MftM -23- ASSESSMENT ROLL AR-5107 L3P13-03- PWN1&1
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Resolution No. 14170 Amending Section 14 of the City Personnel Policy
Department: Administration
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete N/A
Contact: Brenda Ewing
Agenda Item Type:
Presenter: Brenda Ewing
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
On May 24, 2013, Governor Dayton signed into law changes to Minnesota Statutes 2012, section 181.9413. Effective
August 1, 2013, the new law expands the current legal requirement to allow the use of accrued personal sick leave
benefits for an absence due to illness or injury to an employee's child to other relatives. Specifically, the law now
applies to adult children, spouses, siblings, parents, grandparents as well as stepparents. The new law is effective
August 1, 2013, and applies to sick leave used on or after that date.
Prior to August 1, 2013, Minn. Stat. §181.9413 required that if a city provides sick leave to employees, then the city
must also allow employees to use sick leave to care for their children on the same basis as the employee, as our
policy currently does. Effective August 1, 2013, the law has been expanded to include other relatives, as defined
above, but for these relatives, it is limited to no less than 160 hours in any 12 -month period. The 160 hour limit does
not apply to the employee's children - stepchild, biological or foster child, either under 18 or under 20 if still attending
secondary school.
The staff policy recommendation is to comply with the minimum requirement of the statute and establish a 160 hour
limit for the expanded list of relatives.
The proposed amendment to City Policy also clarifies that the 12 -month period is a "rolling" period. When a request
for sick leave under this provision is requested, Human Resources will do a "look back" over the preceding 12 -month
period to determine if the employee is eligible for the sick leave use requested.
To be eligible for the sick leave use noted, the employee must have already accrued the sick leave on or before the
date the leave is requested. In addition, the City, per current policy may require the employee to submit a medical
certificate to justify or support any sick leave use, including the use allowed by this law change.
BOARD ACTION REQUESTED:
Consideration and approval of Resolution No. 14170 Amending Section 14 of the City of Hutchinson Employee
Handbook - Personnel Policy effective August 1, 2013
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
RESOLUTION NO. 14170
A RESOLUTION AMENDING SECTION 14 OF THE CITY OF HUTCHINSON EMPLOYEE
HANDBOOK — PERSONNEL POLICY
THE HUTCHINSON CITY COUNCIL HERBY AMENDS SECTION 14 OF THE
PERSONNEL POLICY EFFECTIVE AUGUST 1, 2013, TO REFLECT NECESSARY
CHANGES:
SECTION 14 SICK LEAVE Sick leave may be granted only for absence from duty
because of the following:
1. personal illness
2. for the illness of a dependent child on the same terms the employee is able to use
sick leave benefits for the employee's own illness, including appointments for
necessary medical, dental or eye care, and legal quarantine
3. for absences due to an illness of or iniury to the employee's adult child,
spouse, siblin_p, parent, _-ggrandparent, or stepparent. Sick leave use under this
provision is limited to a maximum of 160 hours in any 12 -month period. To
determine whether an employee has any sick leave use remainin_-g, Human
Resources will review the use of leave over the preceding 12 months.
4. to care for a spouse or parent with a serious illness as covered by and defined by
The Family Medical Leave Act
4 5. brief emergency situation (not to exceed one day) in the immediate family
6. up to forty (40) hours of sick leave to substitute for unpaid maternity /paternity
leave as allowed by Parental Leave under Minnesota law or the Family Medical
Leave Act
Requests for sick leave consideration in case of other emergency situations may be
brought to the City Administrator in writing, with the right of appeal to the City council.
In addition, a maximum of five days sick leave may be allowed when necessary in the
case of death in the legally recognized immediate family. Immediate family is defined
as husband, wife, son, stepson, son -in -law, daughter, stepdaughter, daughter -in -law,
grandchild, father, mother, sister, brother, father -in -law, mother -in -law, grandfather or
grandmother.
Sick leave shall be granted to all probationary, regular full time and regular part time
employees. For regular part time employees, sick leave shall accrue on a pro -rata basis
commencing after an established work schedule of twelve months has determined eligibility
for this benefit. For full time employees, it shall be granted according to the following
schedule:
Sick leave shall accrue at eight hours per month, up to a maximum of 720
hours. After the accumulation of 720 hours, a payback of one -third of the
amount over 720 hours will be made annually on or about February 1. No
further payment will be made on termination of employment.
2 On retirement or upon death before retirement, a payback of one -third of the
amount over 240 hours will be made.
To be eligible for sick leave with pay, an employee shall report as soon as possible to the
department head the reason for the absence and keep the department head informed of the
condition. An employee may be required to submit a medical certificate for any sick leave,
at the discretion of the department head or City Administrator. Sick leave is a privilege, not
a right. Using or claiming sick leave for a purpose not authorized in this section may be
cause for disciplinary action including transfer, demotion, suspension, or dismissal.
For the purpose of accumulating additional vacation or sick leave, an employee using
earned vacation or sick leave is considered to be working.
Adopted by the City Council this
ATTEST:
Jeremy J. Carter, City Administrator
day of '2013.
Steven W. Cook, Mayor
LAWS of MINNESOTA for 2013 Ch. 87
CHAPTER 87— S.F.No. 840
An act relating to employment; modifying use ofpersonal sick leave benefits; requiring a report;
amending Minnesota Statutes 2012, section 181.9413.
BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF MINNESOTA:
Section 1. Minnesota Statutes 2012, section 1819413, is amended to read:
181.9413 SICK OR INJURED eHILD C LEAVE BENEFITS; CARE OF RELATIVES.
(a) An employee may use personal sick leave benefits provided by the employer for absences due
to an illness of or injury to the employee's child, as defined in section 181.940, subdivision 4, adult child,
spouse, sibling, parent, grandparent, or stepparent, for such reasonable periods of time as the employee's
attendance with the child may be necessary, on the same terms upon which the employee is able to use
sick leave benefits for the employee's own illness or injury. This section applies only to personal sick leave
benefits payable to the employee from the employer's general assets.
(b) An employer may limit the use of personal sick leave benefits provided by the employer far
absences due to an illness of or injury to the employee's adult child spouse sibling, parent grandparent or
stepparent to no less than 160 hours in any 12 -month period. This paragraph does not apply to absences due
to the illness or injury of a child, as defined in section 181.940, subdivision 4
For purposes of this section, "personal sick leave benefits" means time accrued and available to an
employee to be used as a result of absence from work due to personal illness or injury, but does not include
short-term or long -term disability or other salary continuation benefits.
(d) For the purpose of this section "child" includes a stepchild and a biological, adopted, and foster
child.
(e) This section does not prevent an employer from providing greater sick leave benefits than are
provided for under this section.
EFFECTIVE DATE. This section is effective August 1, 2013 and applies to sick leave used on or
after that date.
Sec. 2. REPORT,
By August 1, 2014, the commissioner of management and budget shall analyze and report to the
standing committees of the house of representatives and senate with jurisdiction over labor and workplace
issues on the impact on the usage of sick leave by employees of the executive branch of the state as a result
of the amendments in section 1.
Presented to the governor May 21, 2013
Signed by the governor May 24, 2013, 1:43 p.m.
Copyright CO 2013 by the Office of the Revisor.of Statutes, State of Minnesota. All Rights Reserved.
HUTCHINSON CITY COUNCIL Ci =q�f��
Request for Board Action 7AL
Agenda Item: Airport Master Plan Update Agreement with Bolton & Menk, Inc.
Department: Public Works
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete N/A
Contact: John Olson
Agenda Item Type:
Presenter: John Olson
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
An Airport Master Plan and Airport Layout Plan (ALP) update will help the City determine necessary airport
development projects and related management issues for the airport well into the future.
The proposed Airport Master Plan and ALP update is budgeted at $209,200 (including optional services) and will be
funded at the 90% level by the FAA. The City's portion of the plan /update costs are planned at $20,920, which will be
paid from planning funds.
The last Airport Master Plan was completed in the 1970's. The ALP was updated recently, beginning in 2005, with
final reviews completed in 2009. A number of conditions have changed at the airport since 2005, and data from the
last ALP needs to be updated so it is compatible with the GIS format used by the Federal Aviation Administration
(FAA). In addition, new FAA safety criteria has been released since 2005 which needs to be included in the ALP.
The Master Plan Update will take into consideration the City's strong desire to maximize utilization of the existing
facility. There are several key areas that will be looked at in detail, including: A) Runway alternatives - maximizing
runway length while minimizing impacts to surrounding properties; B) Comprehensive obstruction evaluation -
maintain and /or improve navigable airspace; C) Financial feasibility - determine funding sources and uses based on
the preferred implementation plan.
To plan for maximized utilization, Bolton & Menk will lead the planning process, which includes:
• Project development and control * Public involvement
Project formulation Public involvement plan
Prepare, negotiate contracts, sub - contracts Public involvement meetings
Project management Public involvement materials
• Data collection and analysis * Data collection and analysis (cont.)
Data collection Existing airport review
BOARD ACTION REQUESTED:
Approval of Work Order No. 1, Bolton & Menk
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: Yes
PROJECT SECTION:
Total Project Cost: $ 209,200.00
Total City Cost: $ 20,920.00 Funding Source: Planning funds
Remaining Cost: $ 188,280.00 Funding Source: Federal Grant (FAA AIP)
WORK ORDER NO. 1
TO
PROFESSIONAL SERVICES CONTRACT
AVIATION PLANNING, ENGINEERING, AND SURVEY SERVICES
1;[Q N
2013 AIRPORT MASTER PLAN
AIRPORT LAYOUT PLAN UPDATE
BETWEEN: The City of Hutchinson
A Minnesota municipal corporation (CLIENT)
AND: Bolton & Menk, Inc. (CONSULTANT)
EFFECTIVE July 9, 2013
DATE:
RECITALS
City owns and operates the Hutchinson Municipal Airport (Butler Field) located in
Hutchinson, Minnesota.
2. This is Work Order No. 1 to the Professional Services Contract, between City and Bolton
& Menk, Inc. The Professional Services Contract effective May 8, 2012, is referred to
herein as the "Master Agreement ".
AGREEMENT
DESCRIPTION
The CONSULTANT agrees to provide Aviation Planning, Engineering, and Survey services to
complete the 2013 Airport Master Plan and Airport Layout Plan Update for the Hutchinson
Municipal Airport (Butler Field), herein referred to as the Project.
I.A. SCOPE OF BASIC SERVICES
For purposes of this Work Order, the Basic Services to be provided by the CONSULTANT are
as follows:
INTRODUCTION
In an effort to establish a solid plan for development of the airport in the future, The City of
Hutchinson (CLIENT), owners and operators of the Hutchinson Municipal Airport — Butler Field
Airport (HCD) have elected to undertake a study to update the existing Master Plan for the
Airport with the financial support of the Federal Aviation Administration (FAA). This study will
address numerous areas of interest which have a bearing on the management and development
of the Airport in the future. Bolton & Menk (CONSULTANT) was selected to provide airport
planning services to the City of Hutchinson and the Airport. This Scope of Services covers the
planning services and tasks associated with an update of the Airport's Master Plan and Airport
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Layout Plan (ALP). This document provides the following important aspects of the project:
• Background information describing the context in which the master planning effort will be
accomplished;
• Areas of emphasis for this master planning effort; and
• Project scope elements, describing the actual work activities, responsibilities, and level of
effort.
BACKGROUND
The Airport last completed an Airport Master Plan in the 1970's, and an update to the Airport
Layout Plan (ALP) which started in 2005 and finished in 2009. Numerous elements have
changed on the airport since 2005 that required the ALP to be updated reflecting as -built and
future conditions. Also, new FAA safety criteria has been released and needs to be
incorporated /added to the ALP. At the same time, FAA expects the City of Hutchinson to honor
the grant assurances that have been agreed to by taking actions in reference to airspace
obstructions and land use incompatibilities. Other factors are also present including a strong
desire to maximize the utility of the existing facility yet meeting all applicable safety standards for
airport.
An Airport Master Plan was discussed as a tool to determine the desired long -term direction for
the facility, engage the public, and help make more informed decisions on short -term and long-
term improvements to maximize airport utility and minimize impacts. For these reasons, an
Airport Master Plan and ALP Update is recommended at this time.
MASTER PLAN AREAS OF EMPHASIS
A Master Plan process evaluates many aspects of an airport facility. The following areas of
emphasis will be reviewed in greater detail in the Master Plan.
Runway Alternatives
The existing airport facility may have opportunities to maximize runway length and /or reduce
impacts to certain surrounding landowners. The CONSULTANT will review various runways
alternatives including shifting runway end locations, lengthening the runway and, accommodate
possible enhancements to Runway approaches. The current ALP shows a future crosswind
runway. Airport design standards will be evaluated against the current and future critical aircraft.
Impacts will be evaluated including cost, land acquisition, and obstruction removal. The
tradeoffs between the alternatives will be evaluated with the CLIENT through the use of
alternatives analysis matrix.
Comprehensive Obstruction Evaluation
There is a need for the airport to take progressive action to mitigate FAR Part 77 obstructions to
the navigable airspace. To identify obstructions to existing and proposed future runway
configurations and design standards, the CONSULTANT will acquire aerial imagery to conduct a
detailed planning -level obstruction analysis. This analysis will identify representative
obstructions and help determine impacts of airport development on surrounding landowners.
Financial Feasibility
The City of Hutchinson has a desire to look at the current and projected future financials of the
Airport in greater detail. The City would like recommendations to maximize opportunities. The
CONSULTANT will conduct a cursory overview to evaluate capital funding sources and net
airport operating revenues based on the preferred airport implementation plan.
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TASK 1 — AIRPORT MASTER PLAN
The following sections describe the project scope elements for this master planning effort. The
elements (phases) for this project are broken down as follows:
1. Project Development and Control
2. Public Involvement
3. Data Collection and Analysis
4. Implementation of Documentation
The discussion of each element that follows includes a detailed breakdown of the sub - elements that
together makeup the scope of work. Preparation of an Airport Master Plan will follow FAA
guidelines described in FAA Advisory Circular 150/5070 -6B Airport Master Plans and other FAA
Regional guidance. FAA airport design standards will follow FAA AC 150/5300 -13A Airport Design
as it stands at the time of the executed Work Order.
PROJECT DEVELOPMENT AND CONTROL
1.0 Project Formulation
It is important at the onset of the planning process to define a detailed scope of services to
conduct the master planning effort. The study design includes development of a comprehensive
scope of services, definition of effort necessary to accomplish the work scope, and preparation
of realistic work effort and cost budgets for completing the work. It also serves to organize the
project planning team, which includes CONSULTANT, its sub - consultants, Airport Management,
other consultants working for the Hutchinson Municipal Airport — Butler Field, so that the
necessary study efforts are effectively executed and the participant roles and responsibilities are
clearly defined.
Various meetings will be held for the specific purpose of discussing the project and scope
elements to be completed as part of this master planning effort. The final scope will describe the
project formulation and /or project scoping meetings conducted to discuss the Airport Master
Plan project.
2.0 Prepare /Negotiate Contract and Sub Contracts
The effort for this Element includes preparation of this scope of services for the master planning
efforts. The deliverables for this element will be a draft and final scope of services, project
schedule, an agreed -upon project planning budget and an agreement for the proposed planning
work. Specialty sub - consultants and their scope of work will be identified and included in the
process. The scope of services, the schedule and the budget will all be detailed by study
element. In addition to elements, the budget will be identified using rates by role, labor hours by
task, person- trips, reimbursable costs and specialty sub - consultant budgets.
These documents will form the basis of the agreement to provide professional services for this
project.
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3.0 Project Management
Projects such as this study demand a refined approach to project management to achieve
success. This is especially true at the beginning of the process when the goals, direction,
criteria, assumptions, roles, and expectations are developed. Continuous and timely
coordination with the Airport and its designated project manager will be provided throughout the
study. Project management tasks will continue throughout all aspects of the agreed -upon
project schedule.
This effort includes communication among the project team for purposes of tracking the
progress of the studies. Managing the various technical work tasks among the project team is
necessary for a successful project. Project management duties will include:
• Developing and documenting the project plan
• Organizing the project team
Launching the project activities
Executing project activities
Monitoring and controlling the project to achieve results
• Managing /mitigating risks and solving challenges
Invoicing and monitoring project budget
Regular project status briefings will take place throughout the study process. These briefings
will take place in person or via a telephone call or an email between the Airport project manager
and CONSULTANT's project manager or approved staff. These briefings will include status
reports of current work, upcoming meetings and work effort and discussion of any challenges in
the study effort which may affect the schedule, process or budget.
Airport Primary Point of Contact Bolton & Menk Point of Contact
John Olson, Airport Manager Kevin Carlson, Sr. Aviation Project Mgr.
(Client Manager)
Secondary Point(s) of Contact Secondary Point(s) of Contact
Kent Exner, City Engineer Marcus Watson, Aviation Planner
Monthly written status reports will be compiled to coincide with CLIENT coordination meetings.
Specific critical needs of this project will be identified for related consultant support.
CONSULTANT will coordinate with the various other consultants working at the Airport in their
respective roles and responsibilities.
PUBLIC INVOLVEMENT
4.0 Public Involvement Plan
Introduction & Purpose: Public involvement will be a key component to the successful
development of Hutchinson's Airport Master Plan. The purpose of this plan is to identify the
goals and objectives of public involvement related to this study and to clarify details for the
master planning process.
The general public is most often unaware of the contributions an airport provides to the health
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and vitality of a community, including how an airport's infrastructure strengthens the local
economy. When airport terminal areas or runways need to expand to support existing and future
demand, the public often views the expansion negatively. As a result, it is vital to understand
airport user needs, perspectives of the public and state and federal review agencies, and the
tradeoffs between the alternatives being considered. Developing this understanding, sharing
this information between stakeholders, and considering the input received will provide a strong
foundation for the future projects ultimately identified in the Airport Master Plan.
The project will not have a detailed and comprehensive public involvement plan developed. The
public involvement effort will to be developed for this project which will include Public Informational
Meeting(s), and Public & Resource Agency Review Outreach.
5.0 Public Involvement Meetings
The Public Involvement Plan for Hutchinson Airport Master Plan contains the following meetings:
Master Plan Advisory Group
Purpose: The Master Plan Advisory Group (MPAG) will provide input on information being
considered and findings being developed throughout the Airport Master Planning process. The
MPAG will help assess airport issues and needs and be a vital part of the overall project. This
group will act as a sounding board for proposed development alternatives, as well as be a
conduit for information among various interest groups throughout the community. Interaction
with the Airport Manager and the MPAG will be essential for the review and assessment of
project information that will ultimately be incorporated into the Master Plan.
Description: The MPAG will include the Airport Manager and other representatives the CLIENT
deems beneficial as follows;
• Airport Advisory Board /Commission
• Airport business representation
• City Council
City Planning Commission
Federal Aviation Administration Airport District Office (FAA ADO)
• Minnesota Department of Transportation Office of Aeronautics (Mn /DOT)
• Staff from Hutchinson's planning department/Zoning Board
• Staff from the McLeod County
• Staff from Township
The MPAG members each represent an area or stakeholder group, and will be expected to
share their perspective with the MPAG, as well as take information back to the groups they
represent. The CONSULTANT and the Airport Manager will work through each represented
entity to identify their appointed liaison.
The consultant team will lead the preparation and facilitation of the MPAG meetings and
distribute meeting notices and summaries for up to Five (5) MPAG meetings to be held at the
Airport. Meeting graphics and presentations will be prepared for each meeting.
Up to Five (5) MPAG meetings will be held at key milestones in the development of the Airport
Master Plan where there are critical decisions to be made.
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1. Project kickoff to review study goals and objectives;
2. Presentation of the forecasts, facility requirements. Discussion of preliminary development
alternatives;
3. Presentation of the alternatives and impacts;
4. Decision on the preferred alternative(s), and;
5. Presentation of the implementation plan and final Master Plan review document.
The MPAG meetings be used to solicit information and responses from the Airport Manager and
MPAG members regarding information presented by the CONSULTANT. CONSULTANT staff
will send invitations two weeks before the MPAG meeting.
Project workbooks, as well as related meeting handouts, and meeting summaries will be
provided for each MPAG member. This will also include one hard copy of the working
documents for each of the project work items.
Since the resulting documents of the overall study effort will be the property of the Hutchinson
Airport, it is important for Airport officials to act as the final sounding board for information
contained in any final work products associated with the study. The Airport Manager is
responsible for the final review and approval of all changes recommended by the MPAG as they
pertain to the documents developed by the CONSULTANT. This process will streamline the
overall project flow and provide for a more refined approach to the review of the various
documents which will be developed and form the Master Plan. If questions regarding comments
need to be addressed, this can be accomplished by either telephone calls or email for review
and clarification.
Proiect Meetings
Purpose: Project coordination meetings are held to address specific elements that do not require
the direct involvement of the MPAG.
Description: Other meetings may be held during the project with project stakeholders, including the
CLIENT as needed to review elements or provide direction. Anticipated meetings include the
following:
1. Presentation of draft aviation forecast to FAA and Mn /DOT Office of Aeronautics (1)
2. Review preliminary alternatives with CLIENT (1)
3. Discuss initial alternatives with FAA, Mn /DOT Aeronautics (1)
CLIENT staff will be invited to attend project meetings when they not a required attendee. Additional
meetings will be accommodated within the existing project management scope as much as possible;
otherwise they may be considered Other Project Meetings. Updates with the Airport Commission
are included in a separate sub -task.
Other Project Meetings
Purpose: Identification of all meetings before embarking on a planning project can be difficult to
achieve as planning projects oftentimes have unforeseen issues that are discovered and need to be
addressed. Other project meetings maybe necessary to achieve project success. These meetings
will be completed at our regular hourly rates and approved by the client.
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Public Information Meetings
Purpose: To gather input and inform the broader public and other stakeholders of the progress
of the Airport Master Plan.
Description: One (1) Public Information Meeting will be held to share information and receive
meaningful input from property owners and other stakeholders on planning considerations that
have yet to be identified. The specific format for the meeting will be determined by the Airport
Manager and the CONSULTANT. Examples of possible formats include:
• Open house format where interested persons can view various graphics and ask
questions in a very casual environment
• Workshop format where a formal presentation can be given along with a working
session to solicit information from interested citizens
It is proposed that the Public Information Meetings will be scheduled to allow presentation of the
forecasts, facility requirements, and development alternatives
The CONSULTANT is responsible for preparing the meeting notice, presentation, necessary
graphics and handouts and will have up to two (2) staff available for each of the public information
meeting. The Airport is responsible for costs associated with advertising and placing appropriate
notices to inform the public about the various meetings and workshops, as well as for securing an
appropriate location in which to conduct the meetings.
Outreach Meetinas
Purpose: To gather input and inform a specific area adjacent to the airport regarding specific
elements of the Airport Master Plan.
Description: The CONSULTANT will not hold any outreach meetings in this project.
Meetings with Local Landowners & Residents
Purpose: To provide opportunity for one -on -one and small group discussions to better
understand and provide input into this process.
Description: The City of Hutchinson has a strong commitment to get to know the potentially
affected stakeholders, to listen and understand their issues, to generate alternative solutions,
and to articulate and clarify the key issues. The Airport Manager will generally be meeting with
local landowners and residents directly. If desired by the Airport Manager, CONSULTANT staff
will provide meeting materials and /or attend meetings at an hourly rate. Ten (10) hours of
CONSULTANT staff time has been budgeted to assist with these anticipated tasks. The Airport
Manager will provide a summary of the meeting.
City Council and /or Advisory Commission Updates /Meetings
Purpose: To provide regular updates to the City Council and /or Advisory Commission on key
information and the status of the planning process and obtain input.
Description: The CONSULTANT will attend select Airport Commission meetings to update
project status throughout the project. One (1) CONSULTANT representative will be in
attendance at no more than four (4) meetings. These may occur at the following points in the
study:
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1. Project kickoff;
2. Project alternatives;
3. Presentation of the draft Airport Master Plan, and;
4. Presentation of the ALP.
The CONSULTANT will not attend any City Council meetings in this project. Coordination with
elected officials will be the responsibility of the CLIENT's staff. If the CLIENT deems necessary
that the CONSULTANT needs to attend a meeting, time for this task will be added to the
OPTIONAL TASK #2 at an hourly rate.
6.0 Public Involvement Materials
The Public Involvement Plan for Hutchinson Airport Master Plan contains the following materials:
Project Website
Purpose: To provide user friendly, easy internet access to information about the project and
provide a "submit comment" feature for the public to provide comments about the project through
the web.
Description: A project website will not be developed by the CONSULTANT for this project.
Newsletters
Purpose: To provide written information about the project to adjacent landowners, city officials,
and other interested stakeholders.
Description: Project newsletters will not be developed by the CONSULTANT for this project.
Meetinq Handouts and Presentations
CONSULTANT will develop meeting handouts for project meetings as appropriate for
distribution. These handouts include a summary of the technical analysis in each phase for the
MPAG meetings. Other handouts may include the same information as developed for the
MPAG or may be abbreviated versions of the same information. CONSULTANT may also
develop graphics (handouts, boards, or PowerPoint presentations) to convey the project
information as necessary for the various meetings. Handouts from other meetings will be
distributed to the MPAG.
Meeting Minutes
Purpose: Meeting minutes document important information shared, subsequent discussions,
and decisions made at each meeting. These documents serve to create a "paper trail" of
decisions made during the life of the project. Meeting minutes will serve as a general summary
each meeting.
Description: Meeting minutes will be developed after each MPAG and project meeting, and
distributed to the CLIENT and meeting attendees electronically in PDF format.
Public & Resource Agency Outreach
Purpose: The purpose of Public & Resource Agency Outreach efforts is as follows:
1. Share identified airport user needs,
2. Inform surrounding landowners about the proposed airport development plans,
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3. Obtain information about what planning or environmental factors should be
considered by Hutchinson as alternatives are developed and evaluated, and
4. Notify agencies of the draft Master Plan and allow another opportunity to comment.
Description: Informational data and mapping will be mailed to environmental review agencies
and surrounding landowners for their review. Comments will be solicited on airport user needs
and factors the agency desires to be considered in the airport planning process. A summary of
input received will be developed. Information received will be fed back into the planning process
at key points in the study.
The CONSULTANT will prepare an electronic PDF of the outreach packet to the CLIENT. The
CLIENT will provide the CONSULTANT address information for those landowners within '/4 mile
of the airport property boundary. The CLIENT will mail the outreach packets.
Additionally, the CLIENT may notify agencies and the general public of the draft Master Plan for
review and comment.
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DATA COLLECTION AND ANALYSIS
7.0 Data Collection
The initial step in the inventory process will be to review previous planning, environmental, and other
issue - specific studies undertaken for the Airport to determine their continued validity. Federal and
State aviation plans, as well as plans from airport tenants will be investigated as appropriate. Data
collection and analysis may include, but will not be limited to, the following:
The CONSULTANT will identify and review existing airport planning documents to assist in
developing a comprehensive base of information to be used in the planning process. The Airport
shall provide copies of any existing electronic files which may be of assistance in developing the
ALP update, as well as reports or studies which contain information related to the planning topics
identified within this scope. These may include documents such as, but not limited to the following
documents:
Current and previous master plans
As -built airport construction plans
• Recent environmental NEPA documents
Airport operational information (i.e. based aircraft, fuel sales, policies /procedures)
Airport history information
CONSULTANT shall coordinate with and obtain existing GIS database information from the City
and /or County as this collected data resource information will be used for the various work tasks.
The CLIENT shall coordinate any necessary data license agreements. An inventory of existing land
use, City /County Comprehensive Plans, zoning, and related regulations will be completed.
FAA indicated that a new `Exhibit A' property map will be required for this project and work will be
completed in for the Airport Master Plan under TASK 4 — EXHIBIT A PROPERTY MAP. The
CLIENT will provide any other readily available property information to the CONSULTANT for use.
8.0 Existing Airport Review
Site Inspection
The CONSULTANT will conduct an on -site visual inspection and review secondary sources, to
prepare a description and inventory of existing airfield and landside facilities. This inspection will be
held in conjunction with one of the project meetings, and a separate trip is not anticipated.
The current Airport Master Plan Update, site inspections, and as -built facility plans will serve as the
basis for the majority of the inventory information. Items to be inventoried include:
Runways and taxiway (including pavement condition taken from previous studies)
Apron and ramp areas (including pavement conditions taken from previous studies)
Terminal and offices
• General aviation facilities
Airport access roads
Maintenance facilities
Hangars
• Ground access, circulation, and auto parking
• Fuel facilities
Existing and proposed uses of Airport property
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• Airfield lighting
• Landing aids and instrumentation
• Wind data (new data to be acquired from National Climatic Data Center)
• Runway Protection Zones and Obstructions
Environmental Overview
Environmental factors and constraints will be an important consideration during the development of
improvement alternatives. Work effort includes research and review of existing environmental
reports, maps, and databases showing environmental or physical attributes that may represent
constraints. Data will be compiled into composite drawing(s) illustrating the constraints. This task
will rely mostly on data available from existing sources, and will not include new field investigations
or delineation surveys. Effort will include coordination with the City /County, resource agencies, and
research into City /County Code to research environmental constraints, including but not limited to
land use zones, wetlands, floodplains, protected wildlife, and other natural or man -made features.
Any field investigations or delineation surveys necessary for the Master Planning effort will be
identified for inclusion in a subsequent amendment to the master planning agreement.
Existing Facilities Summary
The data collection and inventory effort will summarize the historical and existing facilities and
conditions at the Airport as well as information and direction necessary to develop the Airport Master
Plan Update. Deliverables from this Data Collection and Inventory task will include a brief summary
including text and graphics pertaining to the existing facilities at the Airport along with existing land
use, zoning, City /County Comprehensive Plans, previous planning studies, etc. This summary will
serve as the draft copy of the inventory chapter of the Master Plan Update.
9.0 Aviation Demand Forecasts
Development of projections of aviation demand is a key element in the planning process and is
important data to be used in determining current and future Airport's needs, in assessing the
environmental effects of proposed actions, and determining the economic implications of future
growth and development.
Projections of short-, intermediate -, and long -term demand levels (i.e., 5 -, 10 -, and 20- years) will be
developed. As part of this element, appropriate regional, state, and national aviation trends and
existing (independent) projections will be investigated.
Airport Operational Information
The Airport will provide the CONSULTANT with available airport operational information, which
would include but is not limited to fuel sales and based aircraft. Historical aviation activity will also
be analyzed for the Airport by demand component. Existing projections from the FAA's Terminal
Area Forecast (TAF) and State forecasts will also be utilized.
Airport User Survey
A comprehensive airport user survey will be developed in coordination with Airport staff to obtain
local airport operational information. This user survey will be administered online and the results will
be tabulated and distributed to the Airport. Information on how to access the survey and how to
complete the user survey to local pilots will be provided to the Airport. It will be the responsibility of
the Airport to distribute information any follow -up interviews will also be completed to obtain
necessary information.
Aviation Forecasts
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Through the Airport records, historical activity research, existing projections, user survey, follow -up
interviews, data will be obtained on activity levels, fleet mix, and based aircraft.
The following components of aviation demand will be projected for 5 -, 10 -, and 20- years:
• Aircraft operations
• General aviation (local /itinerant)
• Military
• Based aircraft
• Aircraft fleet mix (based and operational)
Projections of aviation demand will be developed using standard FAA forecasting methodologies,
such as share of the market, regression analysis, time series analysis, and trend line analysis. Peak
hour aircraft operations will also be developed using best available data and consultant - developed
factors.
The database utilized by the CONSULTANT includes information on general aviation activity. In
addition to the results of the survey, a forecast of activity can be developed based on various levels
of business development (i.e. current level of services and facilities available to various levels of
expansion).
Results of this element will be used to determine future needs for airside, landside, and support
facility components at the Airport. Methodologies used in this task will be reviewed with the CLIENT
and the FAA Airports District Office before the element is finalized. Close coordination will be
maintained to ensure acceptance of the projection approach.
Deliverables
Deliverables associated with this task will include a report which summarizes, with appropriate
graphs, charts, maps, and drawings, the methods and results of the projections of aviation demand.
Once reviewed by the FAA, these findings will be used as part of a chapter in the final master plan
report.
10.0 Demand /Capacity Analysis
Within this task, current activity levels will be compared to the Airport's operational capacity. Using
established FAA criteria and the findings from previous work efforts (i.e. inventory, and projections).
CONSULTANT will review the existing runway configuration to determine its capacity and limitations.
The capacity of the airport's existing aviation facilities will be compared to demand projections for
the short-, intermediate -, and long -range planning periods (5 -, 10 -, and 20- years). Surpluses and
deficiencies will be identified. The existing airport will be identified for any FAA safety deficiencies.
The Airport's ability to accommodate existing and projected activity will be determined using
approved FAA capacity methodologies. The capacity, or that level of activity atwhich unacceptable
delay occurs, will be compared with aviation projections to determine if and when additional capacity
should be provided in the future.
Airside facilities at the Airport will be analyzed. Using the FAA's methodology for calculating annual
service volume (ASV), the Airport's annual operational processing capacity will be estimated. Inputs
for this analysis include aircraft fleet mix, navigation aids, physical orientation of runways and
taxiways, spacing of taxiway exits, percentage of the Airport's training activity, and peaking
characteristics.
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Landside facilities at the Airport will also be analyzed in terms of their capacity and ability to
accommodate current demand. Using FAA guidelines, as well as consultant - developed factors,
capacities of landside facilities such as hangars and apron space will be determined. To determine
their adequacy, these capacities will be compared to current and projected demand identified during
the inventory and forecast elements. A simple analysis of passenger terminal area facilities
(passenger terminal building, terminal area parking facilities) will also be performed.
Deliverables for this task will include a summary of the findings of this task which will be used as a
portion of a chapter in the final master plan document. The summary will be provided to the Airport
staff and MPAG as part of the MPAG meetings.
11.0 Facility Requirements
Required facilities will be identified through the inventory of existing facilities and the capacity
analyses when compared to projections of aviation demand. Anticipated timing of required
improvements will also be identified. FAA Advisory Circulars (AC) referenced as part of this task will
include but not be limited to: AC ,150/5300 -13A, Airport Design; FAR Part 77, Safe, Efficient Use,
and Preservation of Navigable Airspace; 150/5060 -5 Airport Capacity and Delay, and 150/5070 -613
Airport Master Plans.
Tabulated wind data will be obtained from the National Climatic Data Centerforthe most current 10-
year data. Full All- Weather, VFR, and IFR wind roses will be prepared for use in this Master Plan
and the ALP update. No special analysis will be performed (i.e. seasonal calculations, observations
above -below IFR weather minimums, etc.).
Utilizing current FAA planning criteria, the CONSULTANT will review the facility needs based on
projected future activity and the Airport's role in the local, regional and national aviation and
economic system. Facilities to be analyzed using best available information include:
• Runways
• Runway Safety Areas
Taxiways
Aircraft apron areas
FBO, corporate, and general aviation facilities
Aircraft storage and hangar areas
• Support facilities such as maintenance and utilities
Fuel farms
Airport access and circulation
Storm water utilities
Future requirements will provide the basis for evaluating alternative development actions that might
be adopted to satisfy the need for improved, expanded, or modified facilities. The facility
requirements analysis for the Airport will focus on a number of specific issues that are most
important to the Airport's future growth and development. The alternatives analysis will identify,
review, and evaluate options for accommodating these activities in their existing location over the
planning period. The objective of the facility requirements analysis will be to ensure that each of the
Airport's functional aviation areas has long -term flexibility and growth potential that will enable it to
respond to changing demand scenarios. Facility requirements will generally be tied to the 5 -, 10 -,
and 20 -year demand projections developed as part of this study.
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FAA MSP -ADO has identified a need for Master Plans to identify any airport design deficiencies. A
summary of the existing Airport's compliance with FAA existing airport design standards will be
completed in this section. Any Modification to Standards will be requested through the Airport
Layout Plan process.
Deliverables for this task will include the facility requirements chapter for the Airport Master Plan
report.
12.0 Alternatives Analysis
CONSULTANT will develop and document feasible alternatives for the development of the Airport's
facilities, based on the results of the previous tasks. Each of the alternatives will be graphically
illustrated, as appropriate, and presented to the Airport and MPAG for review and consideration.
These alternatives will take into consideration the long -term development of the airport, while also
planning for the near -term implementation of projects.
The next step in the alternatives analysis will be to identify potential alternatives for meeting future
facility requirements. Alternatives will be identified, graphically depicted, and evaluated in light of
demand projections, the capacity analysis, and facility requirements determination. Once
reasonable development alternatives have been identified; their merits and deficiencies will be
compared. Factors to be considered in the evaluation (in no particular order or importance) may
include:
• FAA Design Criteria
• Safety Standards
• Capacity Recommendations
• Expansion Potential
• Compatibility Issues (including Land Use /Zoning)
• Off - Airport Development Potential
• Operational Impacts
• Economic Impacts
• Environmental Impacts
• Overall Feasibility
• Clear Airspace
• Realistic Implementation
Runway Protection Zone (RPZ) evaluation and acceptance to be completed and integrated into the
Alternatives process before proceeding to the next step for land use triggering events identified in
Interim Guidance on Land Uses Within a Runway Protection Zone dated September 27, 2012.
These include but are not limited to roadways within the future RPZ.
Airfield and hangar /terminal area alternatives will be evaluated independently. It is assumed that up
to five (5) airfield alternatives will be developed, and up to three (3) terminal area alternatives will be
developed. Each alternative will include graphical depictions of each development "footprint ". A
preliminary screening process is not anticipated; however input from the MPAG will be solicited
about desired airfield and hangar /terminal alternatives to be evaluated. An intensive planning
session(s) will be held to present, review, and evaluate the alternatives.
The alternatives will be quantitatively and qualitatively ranked, according to their performance
against safety, capacity, and compatibility criteria. A preferred development alternative for each of
the functional components will then be selected by the MPAG. Location options and development
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needs for support facilities will be reviewed and investigated as part of this phase of the alternatives
analysis. Some facilities may have a single, logical development option associated with them. For
those facilities, an analysis of alternatives may not be necessary.
The alternatives analysis will result in identification of a recommended course of action for the
Airport to follow over the ensuing 20 -year planning period. The logic and justification for following
the recommended plan will be detailed. At this stage of the study, the plan will be conceptual in
nature and will be subject to further refinement, particularly through the implementation plan,
environmental overview, and as detailed layout plans are prepared in subsequent tasks.
Deliverables for this task will include graphics and text as appropriate to summarize and document
the merits of each alternative developed. This information will be presented in a working paper
format which will ultimately be included in the Master Plan report document.
13.0 Environmental Overview
The objectives of this task are to prepare a summary of the inventory of environmentally sensitive
features of the airport and the potential impacts upon those as part of the recommended
development plan. The inventory will include readily available information and review the following:
Potential environmental impacts of the selected airspace /land use /airfield /landside plan to
allow refinement of the plan.
Potential significance of the impacts.
Possible abatement and mitigation measures which may reduce or eliminate any potentially
significant adverse impacts.
Prior environmental and planning documents.
Current site conditions at airport.
A preliminary overview of environmental resource categories known or easily visible upon site
inspection will be done in conformance with the most current FAA Order 1050.1 E, Environmental
Impacts: Policies and Procedures, FAA Order 5050.413, National Environmental Policy Act (NEPA)
Implementing Instructions for Airport Actions, FAA Advisory Circulars and applicable federal, state
and local regulations. Any of the other environmental resource categories where an impact may be
anticipated will be identified as a potential impact.
The environmental overview is not intended to substitute for a National Environmental Policy Act
(NEPA) document. It is to provide information on obvious environmental resources applicable to the
airport. For master planning it is not necessary to carry out substantial investigations such as
cultural resource studies or wetland delineations or to define all environmental factors needed for a
NEPA document. This scope of work does not include the depth of NEPA review to meet the
requirements of an Environmental Assessment or Environmental Impact Statement.
The environmental overview will be limited to existing considerations with a review of the preferred
development plan. A detailed review for each development alternative will not be completed. The
environmental overview will include the following environmental inventory items and contain
appropriate discussion in the Airport Master Plan narrative report:
Aircraft Noise
A detailed noise evaluation will not be performed as part of this master plan study at this time. A
noise study can be authorized as part of TASK 2 — OPTIONAL SERVICES.
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Compatible Land Use
Provide a short narrative of compatible land use per various FAA Advisory Circulars and State
recommendations.
• Location of Land Use Compatibility
• Agricultural
• Residential
• Public Use (churches, schools, hospitals)
• Commercial Use
• Manufacturing and Production
o Recreational
Identify zoning and /or platting associated within the airport vicinity for land use compatibility
• Residential
• Commercial
• Industrial
• Agricultural
• Public
• Airport Zoning
• Other
• Location of landfills, sewage treatment lagoons, wetlands
• Location of known DOT 4(f) land within a one -mile radius (recreational and historic)
• Location of possible planned water features within 10,000 feet of ARP
• Location of floodplains and floodways
• Prime and unique farmlands on airport or projected to be acquired by airport
• Surrounding roadway /transportation network
This task will include a discussion of compatible land use issues in the Airport Master Plan narrative
report. To the extent necessary, based on changes in the existing land use and other conditions
identified in the inventory portion of the Master Plan Update, a land use plan will be developed that
depicts the existing and recommended land uses for all land within the airport property boundaries
and in the surrounding vicinity of the airport (generally defined at one mile of the runway ends and
one -half mile parallel to the sides of the runway).
The Master Plan will specifically categorize and identify proposed facilities and land use compatibility
recommendations in accordance with applicable local, State, and FAA standards.
Recommendations for local comprehensive plans will be completed and documented in the Master
Plan report.
Historic and Archeological
Assessment of the local area and /or airport environs will be completed to identify existing resources
that have been recorded. The assessment will include a literature search at the State Historic
Preservation Office (SHPO) to identify known archaeological sites and recorded properties on the
National Register of Historic Places (NRHP). No on -site evaluation of structures or field survey will
be conducted.
Water Quality
Review existing site drainage conditions and concerns.
Appraise and map existing airport drainage facilities including streams, culverts, ditches,
drains, drainage control structures, berms, secondary containment, piping, and direction of
flows
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Map future airport drainage facilities
Fish, Wildlife, and Plants
Short narrative describing wildlife habitat and potential wildlife hazard issues.
Literature /other review for endangered species and habitats on /near airport.
Literature /other review for fish, wildlife, plants, habitats, and migration routes on /near airport
(narrative from wildlife assessment)
• Summarize current wildlife controls — fences, mitigation, permits
Hazardous Materials and Solid Waste
Review site records and conduct no more than three interviews to perform an evaluation for known
hazardous and solid waste issues associated with the airport.
• Determine location of potentially contaminated areas
• Locate and size fuel storage, dispensing, and containment
Locate and size agriculture operations, storage, mixing, and containment
Location and type of maintenance activities
A Solid Waste and Recycling Plan will be completed by the CONSULTANT to meet new FAA
requirements as outlined in Program Guidance Letter 12 -08 and technical guidance provided by
FAA on June 11, 2013. The following work items will be completed:
1. Conduct a brief interview with City staff knowledgeable about City and Airport waste
collection and disposal and recycling programs.
2. Describe the existing solid waste and recycling program at the Airport and identify
opportunities for reduction in landfilling wastes, cost savings, and revenue generation.
a. Define the scope of the existing solid waste collection and recycling program at
the Airport, identifying those areas over which the Sponsor has direct control,
some level of influence, and areas of little or no influence or control in the
collection and disposal of solid waste, yard and food waste (compostables) and
construction and demolition (C & D) wastes. Identify current airport recycling
targets /goals and tenant programs for recycling.
b. Conduct an audit of the sources of waste generation on the Airport to determine
the sources, amounts, disposal protocol and applicable State and Federal
disposal requirements for solid waste, compostables, and C &D wastes.
c. Identify the technical and economic factors affecting the feasibility of recycling at
the Airport including the local market for recyclable commodities.
d. Define any goals to reduce waste generation at the Airport, including reducing the
waste stream, tracking, and management of wastes generated by Airport
improvement projects. Identify potential changes to be incorporated into the
airport's minimum standards.
e. Identify the operational and maintenance requirements, roles, and
responsibilities.
f. Review existing waste management contracts to identify cost saving and
recycling opportunities.
g. Identify the potential for cost savings or revenue generation related to waste
generation, reuse, recycling, reduction, and disposal at the Airport.
3. Prepare a written summary of the Airport Solid Waste and Recycling Plan
Wetlands /Floodplain
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Discuss presence of wetlands and floodplain on airport property. Data will be taken from National
Wetland Inventory (NWI) maps and FEMA maps, visual observations, or other available records.
• Map NWI wetland determinations
• Map other "wet lands" noted but not formally delineated.
• Map FEMA floodplain and floodway
Deliverables for this task will be incorporated into the appropriate chapters such as existing
conditions and alternatives development and evaluation. Any refinements to the preferred
alternative based on the environmental analysis will be discussed in a white paper, and incorporated
into the Master Plan report.
14.0 Implementation /ACIP Update
The Master Plan will identify various projects that are necessary to implement the preferred
alternative. A list of projects will be developed according to applicable local, State, and Federal
needs identified in this planning study. Cost estimates for the projects will be developed to support
this element of the Master Plan. A preliminary airport implementation plan will be developed to help
determine the desired sequencing of projects identified for development. A five year Airport Capital
Improvement Plan (ACIP) will be updated as part of this task.
As part of the implementation plan, the CONSULTANT will conduct a cursory overview to
evaluate capital funding sources and net airport operating revenues based on the preferred
airport implementation plan. The CLIENT will provide copies of revenues /expense reports and
leases. Broad recommendations will be provided to maximize revenue potential.
15.0 Documentation
An effective airport plan places emphasis on developing concise, effective study documentation.
Several types of materials will be produced to document the planning process as noted below. The
report sections or chapters will be provided for FAA and local review, as will the draft and final
documents.
Master Plan Report
The CONSULTANT shall prepare twenty (20) paper copies a draft and final Master Plan Report
which will summarize the planning process and document the findings of the elements outlined in
this scope of services. This report will be written so that it can be easily understood by the general
public. The format of the report will be determined through discussions with the Airport
Management, but will be based on the individual sections or chapters developed in the individual
technical elements of this project. The final product will include a locally adopted Master Plan
report.
Anticipated sections /chapters of the master plan report include:
• Introduction
• Facility Inventory
• Aviation Demand Forecasts
• Demand /Capacity and Facility Requirements
• Alternative Analysis
• Environmental Overview
• Preferred Alternative (if necessary)
• Implementation
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Appendices
Electronic files of the Master Plan Update in Adobe PDF format will also be provided on CD. It is
recommended that the CLIENT post the Airport Master Plan report on the CLIENT's Airport website
for on -going reference.
The CONSULTANT shall prepare up to twenty (20) bound paper copies a draft and final Master
Plan Report which will summarize the planning process and document the findings of the elements
outlined in this scope of services. Two (2) hard copy drafts of the Master Plan will be each sent to
FAA and Mn /DOT Office of Aeronautics to provide an opportunity for review and comment prior to
proceeding with next chapters; forecast, alternatives analysis, implementation. One (1) final paper
and electronic PDF copy of the Master Plan will be each sent to FAA and Mn /DOT Office of
Aeronautics.
Executive Summary
The CONSULTANT will prepare an Executive Summary of the Master Plan Update, summarizing
the results of the analysis and outcome of the study. The brochure type summary is typically up to
12 panels /pages, printed in full color. One hundred (100) copies of the Executive Summary will be
printed.
TASK 2 — OPTIONAL SERVICES
Aircraft Noise Modeling
Aircraft noise is a component of airport operations that, when evaluated, identifies the influence of
airport activity beyond airport property. Noise evaluation will be performed using FAA Integrated
Noise Model (Version 7.0d). Noise exposure contours will be developed for 65 and higher DNL, for
2013 conditions, and for the preferred alternatives for the 5- and 20 -year horizons.
Data Collection - The success of the Master Plan preparation process depends on the development
of accurate and reliable data about the airport and its operation. Prior airport and local land use
studies contain a great deal of relevant information about the current and future operations of the
airport, and the land uses in the airport's environs. Likely sources of information will be identified
and pursued obtain the necessary information. The sources may include:
• Prior noise studies
• Airport Activity Forecast Information from Master Plan
• Standard Operating Procedures
• Airport operations summaries
• National Climatic Data Center (NCDC) weather data
• Aeronautical charts and instrument approach procedures
• Airport tenant and operating agreements
• Sufficient radar data to characterize the flight operations, including both fleet mix and flight
track locations
• Airport Management and /or User Interviews
CONSULTANT will utilize the Master Plan aircraft operational forecast, fleet mix, track data
(anecdotal), and other data required to run the FAA - approved Integrated Noise Model (INM) for the
existing or base year operations. CONSULTANT will derive the data based on the best available
Airport and FAA records, fleet mix data obtained from available data, and other available sources.
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Future (e.g., 5- and 20 -year forecast) forecast data will include:
• Aircraft operations
• Aircraft fleet mix
• Alternative airfield configuration changes
• Perspective on any runway and flight track use changes
Flight Track Development - Representative flight tracks will be developed for several basic
categories of aircraft - Business /Corporate Jets, GA Twin - Engine, and GA Single- Engine Aircraft.
Flight tracks will be based on interviews with the Airport, FBOs, and field observations. On -site
evaluations will be reviewed to assist with the verification of flight track locations. An exhibit
depicting the proposed flight tracks over an aerial photograph will be developed.
Development of Noise Exposure Contours (up to 2 contour sets) - The INM input data files will be
developed based on data collected and model the existing or base case Day Night Equivalent (DNL)
contours in the latest version of the INM (Version 7.0d). The output will be the contours in 5 -dB
increments from 55 and higher DNL in ESRI shape file or AutoCAD format.
Documentation of Noise Analysis — This will include tables that will document the model input
process and results from the tasks above, as well as an accompanying narrative to support to the
tables.
TASK 3 — AERONAUTICAL SURVEY
Generally, any foreseen airport development where critical airport data will be changed will require
an updated FAA Aeronautical Survey meeting the standards of FAA Advisory Circular 150/5300 -
16A, -17C, and 18B. This includes changes to the location of runway thresholds. FAA staff have
identified that a new aeronautical survey is not required at this time.
Obstruction data will need to be collected in order to satisfy airspace obstruction requirements for
the ALP. The most cost effective method to comprehensively evaluate obstructions is to use
imagery data collected in 2010. Analysis of the existing FAA AGIS imagery data will be completed
to satisfy obstruction data requirements. No additional FAA Airports GIS submittals will be
completed.
Work will be completed by the CONSULTANT and a specialized sub - CONSULTANT through a sub-
contract with the prime CONSULTANT.
1.0 Project Management, Reporting, Deliverables
The CONSULTANT will manage the overall project, including administration and coordination of all
efforts related to this work item including coordination with sub - consultant, product deliverable
quality control checks, and monitoring work schedules to ensure deadlines are met.
The sub - CONSULTANT will provide the CONSULTANT with a specialized airport obstruction data
set from previously collected imagery that will be used by the CONSULTANT to complete the
obstruction analysis. Airport planimetric features (pavement edges, buildings, etc.) will be collected
and delivered by the SUBCONSULTANT for use in the Airport Layout Plan. Other features will be
provided by the CLIENT.
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2.0 Obstruction Analysis
An aerial obstruction analysis will identify the top elevation of the tallest object within over the
airport's airspace surfaces utilizing aerial imagery acquired. This mapping identifies the tallest
object that penetrates the surface under analysis including buildings, vegetation, fences, poles, and
other objects. The purpose of this analysis is to determine the Airport's existing and potential future
compliance with FAR Part 77 and other protected surfaces for airport development alternatives
explored in the Master Plan. The data will assist in determining which off - airport properties may
require remedial action, such as the acquisition of property easements for object removal. Only
representative points will be identified, i.e. not individual trees.
The sub - CONSULTANT will collect obstruction data within a defined special collection area so that
an obstruction analysis can be performed by the CONSULTANT. An airspace analysis will be
performed for the existing airfield configuration. Natural and man -made objects within 10 feet of the
critical airspace surfaces will also be identified. The airspace surfaces that will be evaluated include
Threshold Siting Surfaces, FAR Part 77 surfaces, and TERPS Departure Surface.
The SUBCONSULTANT will also collect existing airport planimetric data for use in developing the
airport CAD base file. This will include the following:
• Runway edges
• On- airport pavement / road edges
• Building outlines
If a future crosswind runway alignment is proposed for a crosswind, one (1) revised special
collection area will be completed by the SUBCONSULTANT. If an alternative alignment is not
proposed, then the CLIENT will be credited the cost for not completing this work.
A basic airspace analysis will also be completed for each of the up to five (5) airfield alternatives.
Specific design standards and dimensions will be developed as the Master Plan project progresses.
Man -made obstructions and natural obstructions within 10 feet of the defined airspace surfaces will
be documented. Results will be incorporated to the alternatives analysis graphics in the master
plan.
A detailed airspace analysis will be performed for the final preferred airfield alternative to include
Threshold Siting Surfaces (if applicable), FAR Part 77, and TERPS Departure Surface. This data will
ultimately be graphically depicted in the ALP document.
3.0 Other Airport Surveying
No other ground surveying will be completed by the CONSULTANT for this project. Existing airport
data will be used. It additional data is required, competing the required survey(s) will be billed at an
hourly rate.
TASK 4 — EXHIBIT A PROPERTY MAP
FAA has indicated that preparation of an updated Airport Property Map to `Exhibit A' inventory
standards is required as part of this project. The standards required reference FAA Airports draft
Standard Operating Procedures (SOP) checklist. An Airport Sponsor has a federal obligation to
submit and maintain accurate Exhibit A Airport Property Inventory Maps. The preparation of an
Exhibit A property map includes research for land descriptions and /or title opinions, land property
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survey, metes and bounds property map preparation, documentation and checklist submittal. This
work will be completed in Phase I of the Master Plan project to utilize for the Airport Master Plan.
1.0 Records Research
The CONSULTANT will first coordinate with MnDOT Office of Aeronautics and FAA Minneapolis
ADO to obtain any available property information. The existing Airport Property Map from the ALP
will be utilized as reference. CONSULTANT will then conduct research at County Recorder's office
for airport property information and interests. Document reproductions for City /Airport parcel deeds
and easements as well as adjoining property deeds and easements in favor of the airport will be
obtained.
2.0 Field Survey
The CONSULTANT will complete a field survey in support of developing an Exhibit A property
map. This includes establishing geodetic control, locating in -place section corner monuments,
locating property corners, and obtaining information necessary for a metes and boundary survey.
Field survey efforts assume all section corner monuments are in -place and accessible, and access
to section corners not on City property will be granted by property owners in a timely manner.
3.0 Base Mapping
An electronic base map in CAD format will be prepared from the survey information. Information
will include airport property boundary, easements in favor of the Airport, easement on Airport
property, distance and bearing information, and other reference information as required by FAA.
4.0 Exhibit A Preparation
The Exhibit A map will be prepared and related documentation will be packaged according to the
FAA's SOP checklist. Task include preparing the Exhibit A map, packaging documentation to
FAA standards, and submitting the final documents to FAA for review and approval.
TASK 5 — AIRPORT LAYOUT PLAN
The Airport Layout Plan (ALP) will be updated to show development recommended in the Master
Plan for the Airport over the 20 -year planning period. The CONSULTANT will build upon the
existing CAD files and obstruction data to create base files and ALP sheets in AutoCAD format.
1.0 ALP Production
The CONSULTANT will produce an ALP set in accordance with the FAA Great Lakes Region ALP
Checklist (revised June 2011), draft FAA Standard Operating Procedures (received June 20, 2013),
and applicable State of Minnesota standards. Preparation of the ALP will be based on the findings
of the previous tasks and will include the following individual drawings:
• Title Sheet
• Airport Data Sheet
• Airport Layout Plan Drawing
• Airport Airspace Drawing
• Runway 15 Inner Portion of the Approach Surface Drawing
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• Runway 33 Inner Portion of the Approach Surface Drawing
• Future Crosswind Runway Inner Portion of the Approach Surface Drawing (2)
Terminal Area Drawing
• On- Airport Land Use Drawing
• Off - Airport Land Use Drawing
Airport Property Map
Airport Departure Surfaces
Note: Some drawings may be combined into one sheet or separated into multiple sheets for clarity.
This work includes an update to the Exhibit "A" Airport Property Map to comply with FAA
requirements. Data collection related to this effort is identified in Task 4.
The Airport Layout Plan will consist of 22" x 34" sheets, containing sufficient data to obtain approval
from Mn /DOT Aeronautics and FAA. CONSULTANT will prepare draft versions of the ALP for
Airport review. Once approved by the Airport, copies of the ALP will be sent to Mn /DOT Aeronautics
for review by their airport development, planning, and operations staff. Comments will be
incorporated into the ALP for submittal to FAA for ADO review. A signed copy of the FAA ALP
checklist will also be submitted with the ALP submittal to the FAA -ADO for review. If acceptable to
the ADO, an electronic version of the ALP will be prepared and uploaded to the Obstruction
Evaluation Airport Airspace Analysis (OEAAA) online portal for FAA Lines of Business (LOB) review.
The ALP will then be published as a final document for distribution upon receipt of FAA airspace
review. The documentation will include the following:
• Four (4) Airport draft ALP sets (1 for CONSULTANT and 3 for Airport review)
• Five (5) Mn /DOT draft ALP sets (1 for Airport, 3 for Mn /DOT, 1 for CONSULTANT)
Five (5) FAA -ADO draft ALP sets (1 for Airport, 3 for FAA, 1 for CONSULTANT)
Seven (7) final ALP sets for FAA and Airport signature (2 for Airport, 2 for the FAA, 2 for
Mn /DOT, and 1 for CONSULTANT)
Two Disks (2) of CAD /Adobe PDF drawings of the final approved ALP
The CONSULTANT will develop a transmittal package for each draft submittal which contains
required supporting documentation for Mn /DOT and FAA review. This information will include the
Executive Summary from the Master Plan.
Preparation of these documents will be coordinated closely with Mn /DOT Aeronautics, FAA -ADO,
and CLIENT /Airport staff. Final documents will reflect appropriate responses to comments received
on draft materials from all reviewing agencies. Deliverables will include and FAA - approved ALP.
2.0 Project Management
This ALP effort includes communication among the project team for purposes of tracking the
progress of the studies. Managing the various technical work tasks among the project team is
necessary for a successful project. Project management duties will include:
Developing and documenting the project plan
Organizing the project team
Launching the project activities
Executing project activities
Monitoring and controlling the project to achieve results
Managing /mitigating risks and solving challenges
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Page 23
Invoicing and monitoring project budget
Regular project status briefings will take place throughout the ALP process. These briefings will
take place in person or via a telephone call or an email between the Airport project manager and
CONSULTANT's Project Manager or approved staff. These briefings will include status reports of
current work, and discussion of any challenges in the study effort which may affect the schedule,
process or budget.
3.0 Documentation
This effort includes tracking /competing the progress of the FAA Checklist(s) and assembly of the
ALP plan sets and required documentation.
TASK 6 — FUNDING ADMINISTRATION
Funding Administration is necessary to assist the Airport with obtaining funding for the proposed
project. Work items are related to the tasks outlined as requirements to formulate, program, obtain,
and close the grant for the project. This includes the preparation of necessary FAA environmental
documentation and compliance with Disadvantaged Business Enterprise (DBE) requirements. The
following tasks will be completed.
1.0 Grant Application and Administration
The CONSULTANT shall update the Airport Capital Improvement Plan (ACIP) for the Airport as it
relates to the Master Plan and ALP project so that the project is identified for funding. The ACIP will
also be updated at the end of the planning project to show new 5 -year planned airport
improvements. The CONSULTANT shall also attend ACIP outreach meetings with the CLIENT,
Mn /DOT Office of Aeronautics, and FAA. ACIP project engineer's estimates will be updated for
projects.
FAA project programming papers will be prepared as necessary to provide FAA necessary detail
about the project for funding. Discuss project funding, eligibility, and process with FAA.
Up to one (1) FAA grant application package for the project will be prepared and submitted to FAA.
This will include a funding summary, project description, agreements for work to be performed, and
a grant request letter
FAA Quarterly Performance Reports will be prepared while the grant is active as required by FAA to
report project progress.
2.0 DBE Plan or Update
Because this project is not anticipated to use $250,000 in Federal funds in one fiscal year, an
updated DBE program will not be developed or updated to meet current 3 -year program standards.
3.0 Prepare Environmental Documentation
No Environmental Documentation is necessary to be prepared by the CLIENT for this project.
Documentation will be completed by FAA.
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Page 24
4.0 Project Closeout
The CLIENT will utilized CONSULTANT assistance to prepare the project closeout. The
CONSULTANT shall prepare one (1) FAA long -form grant closeout report for the grant to cover the
projects identified in this scope of services. This work includes research to determine final project
costs, preparation of the report, coordination with the Airport, State, and FAA -ADO for review, and
preparation of final documents for Airport approval.
I.B. ADDITIONAL SERVICES
Consulting services performed other than those authorized under Section I.B. shall not be
considered part of the Basic Services and may be authorized by the CLIENT as Additional Services.
Additional Services consist of those services, which are not generally considered to be Basic
Services; or exceed the requirements of the Basic Services; or are not definable prior to the
commencement of the project; or vary depending on the technique, procedures or schedule of the
project contractor. Additional services may consist of the following:
1. Completion of additional special studies not identified in Section I.A.
2. Periodic completion of grant reimbursement requests (i.e. Credit Applications).
3. Attendance of additional meetings beyond those identified in the above scope. These
meetings would be authorized as needed by the CLIENT at an hourly basis per meeting.
4. All other services not specifically identified in Section I.A.
I.C. CONSIDERATION
The services described above in Section I.A. BASIC SERVICES shall be provided as
follows:
TASK
SERVICE DESCRIPTION
AMOUNT
TERMS
1
Airport Master Plan
$121,600.00
Lump Sum
2
Optional Services
$4,100.00
Hourly
3
Aeronautical Survey
$18,900.00
Lump Sum
4
Exhibit A Property Map
$16,400.00
Lump Sum
5
Airport Layout Plan
$39,300.00
Lump Sum
6
Funding Administration
$8,900.00
Lump Sum
TOTAL FEE AGREEMENT
$209,200.00
FAA Participation (90 %)
$188,280.00
Local Participation (10 %)
$20,920.00
Progress payments shall be made in accordance with the Attached Fee Schedule and Section III
of the Master Agreement.
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Page 25
I.D. SCHEDULE
TASK
SERVICE DESCRIPTION
DATE
1
Airport Master Plan
July, 2013 — July, 2014
2
Optional Services
July, 2013 — December, 2014
3
Aeronautical Survey
July, 2013 — February, 2014
4
Exhibit A Property Map
August, 2013 — November, 2013
5
Airport Layout Plan*
July, 2013 - April, 2015
6
Funding Administration
July, 2013 - April, 2015
*Schedule is estimated and depends on actual Mn /DOT Aeronautics and FAA review
timeframes.
The CLIENT will notify the CONSULTANT in writing to complete portions of or all work in Task 2
— Optional Services. The CLIENT may also complete work in place of the CONSULTANT for
any task that has not already been completed at least in part by the CONSULTANT. Notification
shall be in writing from the CLIENT to the CONSULTANT.
I.E. AUTHORIZATION
City of Hutchinson, Minnesota
Steve Cook Mayor
Jeremy Carter City Administrator
Bolton & Menk, Inc.
4
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Page 26
BOLTON & MFNK
F
1
510.540.
fN cgohate Commct erd Sb C—a,
$5,570.
t Maregcmcm
57,755.
OFAL PHASE I
S23,865
lnolvemenl Plaa
SO
.uic h— lvemenl / Memiaga
519,745
6.0 Pub. 1mo1 -1 / We tine Matcnal.
51020000
SUBTOTALPHASF IT
529,945
70 Dam Collccdon &P,p,t,
$1,94000
8.0 E.—S A ryw,t R--
$1137500
9.0 Anahon Dcmend lorecaam
$740500
10.0 Dcmead/Cepamty A Iyam
52225
I L0 F..I, y Regmrementa
$374500
12.0 Alterre .Armlyam
$143850
13.0 Emar —tal 0--
$13325
14.0 Impl. —M han
$811000
15.0 Dacumcnletm
$5035
SHRED rAI PHASF III
TOTAI TASKI - AIRPORT MASTER PLAN
5121,355
10 Agwrt Nonc ModchT
S4.11-
TOTAL TASK 2- OPTIONAL SERVICFS
S4,0660.0
1.0 P'le Management
a
2.0 AR— Obgmchon Amlyam
$683006
3.0 Olhor Survcylrg
$000
TOTAL TASK 3 - AERONAU rICAL SURVEY
58,630.00
1.0 Aupon Pmperly Map (Eah,t t A)
515.715.00
TOTAL TASK 4 - EX IH IBIT A PROPERTY MAP
$15,715.00
10 ALP Produchoa
$3364500
2 0 P.,- M.-, —*
S2 120 m
3.0 Doeumcrtm—
c3 480 00
EOTAI TASK 4 - AIRPORT LAYOUT PLAN
$39,24500
I.0 Gmm AppkmwnmM Ad-9.h..
$612000
2.0 DRF Plan or Updmc
$000
3 0 Prepare F— macmai Docume &—
Sow
4.0 Prorcd Cloaeom
$278000
TOTAL TASKS - FUNDING ADMINISTRATION
$8,9000.1
DETAILED WORK PLAN
ESTIMATED PERSON -HOURS AND FEES
SPONSOR: CITY OF HUTCHINSON, MINNESOTA
PROJECT: 2013 AIRPORT MASTER PLAN
PROJECT Nw T51.105897
CONSULTANT: BOLTON & MENK, INC,
AIRPORT MASTER PLANNING SERVICES
SUB- CONSIII,TANTS
Fee
r�r+<rt�P� Loafia.�i
ASrI:J.rvIFYIN W-RTX !
Fr11P A"I{~ 1faaA wW5
alum RI
g>a +a�'J5 kd NwrwhkFwrrl.4w+Mw.
51,�+q
{Lary IJ6.2buihASOra P
*1
fh.a Agaaf ®ihaa. J acumnl
51:M1 iYl
AI. SL1imml.7
IkLmLq
EXPENSES
Fee
r�r+<rt�P� Loafia.�i
ASrI:J.rvIFYIN W-RTX !
N'rll".I Ila it I m iH •ni
Aw 3 - A rgum IinwAl inrP9T3
a,aer lkd,e Ye Mlfi :aulw•
Fm DO
{Lary IJ6.2buihASOra P
C30
fh.a Agaaf ®ihaa. J acumnl
51:M1 iYl
TFFr 41 PXFkV &
Iei -m
'EASE BREAKDOWN (INCLUDING EXPENSES) Fee
nW I - oAnw FT W<rP R AN
II Iu
ASrI:J.rvIFYIN W-RTX !
ShOm IY
Aw 3 - A rgum IinwAl inrP9T3
lftm5 LL
�.554:a.1WHIH A ftuxibf PLUVEIrT MNp
V06i lr
:APk F- &MPLAIT LATUlthM lfl4m F
TASK 6- FUNDING ADMINISTRATION
I Al4M1 , Iiwpm ArvJfPlFIvf51Yr11
53 7G: In
AI.! I3
51n4JUi, lgi
TOTAL CORE SERVICES SIK045m
TOTAL OPTIONAL SERVICES 54,060.00
\ \Metrosouthl \h\HUTC\T51105897 \7 Bidding Contract _DocumentsSC_Agmement\HCD MP Fee Spreadsheet Jd FINALAs
I ASKI - AIRPORT MASTER PLAN
$121600.00
TOTALSUB- CONSULTANTS
S10,175.00
TOTAL EXPENSES
$925.00
TOTAL.
S209,m5.00
TOTAL ROUNDP I) t OR LUMP SUM
S209,200D0
I ASKI - AIRPORT MASTER PLAN
$121600.00
TASK 2- OPTIONAL SERVICES
5410000
TASK 3- ALrRONAUTICAL SURVF Y
$18.900.00
TASK 4 - I:XH im T A AIRPORT PROPERTY MAP
516.400.00
TASK 5- AIRPORT LAYOUT PLAN UPDATF
$39.30000
TASK 6- FUNDING ADMINISTRATION
$890000
TOTAL ROUNDED FOR LUMP SUM
$209200 00
TOTAL ANTICIPATED FEDERAL, SHARE (W.)
SI88,2g0.00
TOTALANTICIPATF.DLOCAI SHARF(101.)
$20.920.00
Page 1
Item
N
Hasa
Pnnclpal
$iu111
Sr AVUhon Pmleut
Manager
1H111
Sr. EnvirmmentM
Planner
}141.11
Pmj- Engimrr,
3rarn. Plarmer
%10f
Lead Avian.
Plarmer
tl la le
Stair/Mi-
Pl-
J..w
Semor CAD /GIS CAD/G'ISTecb,-
Teduovan IW, Fngimrr
6d51F $911011
ll6lipM Surveyor
SI45.00
Iicenxd L.M
fi-nr
$105.00
Clarinl
Sfy 1111
1-1
Iloum
1 oar
Summa
1.0
Pru3ect Formulvhon
0
0
0
0
0
0
0
0
0
0
0
$0.00
42 1
1.1
Pmlect Smpmg M-%,
0
32
0
0
0
0
0
0
0
0
0
32
$5,120.0
71
Developpmlect Scope of Work
6
12
0
4
16
0
0
4
0
0
0
42
$5,42000
$0.00
L--d Totd Person -h-
6
41
0
4
16
0
0
4
0
0
0
74
Summery Cash
$960.00
$7,040.00
$0.00
S420.00
1, 60.00
$0.00
50.00
$36000
$0.00
SO.00
$0.00
0
110,54M
20
Pmpam/Negodam Cm-and Sub Conmaeb
0
0
0
0
6
70
$8,!,3000
51 Pmi ct Meetings (3)
53
0
0
_ 12
0
0
0
0
0
16
0
0
0
Eahmated Tool Person -hours
2
20
0
0
16
0
0
0
2
0
0
JII
55,570.00
0
Summery Cash
$320.00
$3,200.00
50.00
$0.00
$L 60.00
$0.00
$0.00
$0.00
$290.00
$0.00
$0.00
2
55,570.00
3.0
Project Managemem
0
1
19
52,3850
5.6 COy Coomd /COmml ®IOn /B-d Mecmge(4)
0
12
0
0
12
0
0
0
3.1
Pm /eat Msnogcm rs
6
12
0
0
12
0
0
0
0
0
1
31
$4165.00
3.2
Sp+-1 Coordmetmn
0
8
0
0
S
0
0
0
0
0
1
17
$2125.00
3.3
Comulhm Coordlmhon
0
2
0
0
8
0
n
0
0
0
1
II
$1,2650
159
Estimated T-I Person -hours
Summsry Casts
6
5960W
22
$3.52000
0
so 00
0
S000
28
83.080.00
0
8000
0
SO OU
0
$000
0
$000
0
$0.00
3
$19500
59
S7,7 -S
519,745.0
6.0 Pubhc lmdvement/ Meeting Matenals
40 P.M. I.K-t Plan
4,1.1.
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
42 1
0
0
0
0
0
0
0
0
0
0
0
0
$000
Estimated Totd Persm -Mars
0
0
0
0
0
0
0
0
0
0
0
0
Summary Cosh
$0.00
$0.00
$0.00
.w
0.00
$0.00
$0.00
$0.00
50.00
50.00
$11.00
5.0 Pubhe Involvement/ Me-M
5.1 Advisory Group Meml.a(5)
0
24
0
0
40
0
0
0
0
0
6
70
$8,!,3000
51 Pmi ct Meetings (3)
53
0
0
_ 12
0
0
0
0
0
16
0
0
0
0
0
0
0
0
0
0
0
4
0
32
0
$3,94000
S00
5.4
0
0
0
0
0
0
0
0
0
0
0
0
50 00
5.5 Pm /ect Iff-- ml Meehngs(1)
0
8
0
0
8
2
0
0
0
0
1
19
52,3850
5.6 COy Coomd /COmml ®IOn /B-d Mecmge(4)
0
12
0
0
12
0
0
0
0
0
2
26
$3,3700
5.7
0
2
0
0
10
0
0
0
0
0
0
12
$1,4200
5.8 1
0
0
0
0
0
0
0
0
0
0
0
0
S0.0
Ist WT-1 Person -Mary
0
58
0
0
86
2
0
0
0
0
13
159
Summary Cosh
$0.00
$9,280.00
$000
$0.00
$9,460.00
516000
$0.00
50.00
$0.00
so.00
$845.00
519,745.0
6.0 Pubhc lmdvement/ Meeting Matenals
6.1
0
0
0
0
0
0
0
0
0
0
0
0
$0,00
6.2
0
0
0
0
0
0
0
0
0
0
0
0
50.00
6.3 Pmpam Maenng HaMaultand/ar Preseolanom()
4
8
24
0
8
0
0
ft
64
$8,160,00
64 Pmpsre MeeOrg Notes(8)
0
4
0
0
8
0
0
0
0
0
8
20
$2.040.00
6.4
0
0
0
0
0
0
0
0
0
0
0
0
50.00
Lahmated Taml Persao-hnury
0
8
0
8
40
24
0
8
0
0
16
104
Summary Cmb
$000
$1,280.00
$0.00
$840.00
$4.400.00
$1,920.00
$000
$72000
$000
50.00
S 1,0-4rO-O
510,200 00
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Page 2
Nas 2013 Bdhn_Rates
Pnndpel
$16000
Sr.A- Project
MnnaOer
$16000
Sr Envrrvmm -W
Planner
$13000
P,=Pnpmer,
Iran. Phnner
51051111
Lead A, ,W,
Planner
$11000
SUICIA016,
Plsrmer
58000
Senior CAD /Clti
feehmdan
$9500
CAD /GISTtthm.en,
Demlm Pnasmrer
591100
Prinelpd Surveyor
$145.110
I.-d l.aml
S.-,-
510500
Ckrinl
56500
T. K.I
Il rr
I
Sumn,�
7.0 Data Cou«dan & Property
7.1 Ob- /Review P--, Repod, /Data
0
2
0
0
2
4
0
12
0
0
0
20
SI 9400
Es -d fatal Person -hours
0
2
0
0
2
4
0
12
0
0
_
0
_
20
Summary CnsL,
0.00
5320.00
O.OD
$0.00
$220.00
$320.00
$0.00
SI.08000
$0.00
50.00
SO.00
$1,940.00
8.0 Edsting Abport Revam
8.1 Conduct Sde lvspeaion /Research
0
4
2
2
4
8
0
4
0
4
0
28
5297000
8.2 Pertbrm B.- Ernimmmemel O-i-
0
2
8
8
12
4
0
4
0
0
0
38
-21111
8.3 Prepare E-I, Famhhes Summery
0
2
4
4
8
16
0
8
0
0
1
43
$420500
Fahmated Total Peman -W-
0
8
14
14
24
28
0
16
0
4
1
109
Summary Cost,
$0.00
S1,280.00
S1,820.00
$1,470.00
Szwoct
S2.240.00
$0.00
51.440.00
$0.00
5420.00
56500
511,375.00
9.0 Anadon Demand Forecasts
9.1 Conduct A Mr ,t / B.,.,. U., Survey
0
1
0
0
16
8
0
0
0
_ 0
12
37
S.134000
9.2 Pedbrm A- 1- forccmh
9.3 P.M. ..h. fomcem Summery
0
0
0
2
0
0
0
0
8
8
16
8
0
0
0
0
0
0
0
0
0
1
24
19
52,16000
$190500
EWma.d'Totd Peraoo-houm
0
3
0
0
32
32
0
0
0
0
13
80
Summery Cnae
0.00
80.00
0.00
0.00
537520.00
$2,560.00
SO.00
$0.00
$0.00
$0.00
$945.00
87,40100
10.0 Dammd/Capudy Analy v
10.1 Perform D- ..ffCepamty Anrlyda
0
0
0
0
4
8
0
0
0
0
0
12
$108000
10.2 Pre rcA-- /Demand Shmm
Eanmand'fatd Pemm -houm.
0
0
2
2
0
0
0
0
4
8
_4
12
0
0
0
0
0
0
0
0
1
1
II
23
$114500
Summery Costs
$0.00
5320.00
SOM
$0.00
$880.00
$960.00
$0.00
$0.00
$0.00
$0.00
$
$2,22500
11.0 F-103 Regmremen.
11.1 Mt.- -Fuddy Rq... r6s
0
0
0
0
8
12
0
0
1
2
20
SI R4000
11.2 Prepare Flay Regmrcmems Summary
0
2
0
0
8
8
0
0
0
0
1
19
$190500
EstEnated Totd Persoo-hours
0
2
0
0
16
20
0
0
0
0
1
39
Snmme Costs
$0.00
MO-00
$0.00
$0.00
S1.760.00
$1.600.00
$0.00
$0.00
50.00
$0.00
565.00
53,745.00
12.0 Alhrnadv,s AnaO}Si,
12.1 F.-,We Altcrmh-
0
1
0
6
12
12
0
4
0
0
35
53.41000
12.2 evelop Altenuhvee Analysis
0
2
0
0
12
16
0
0
0
0
30
52,92000
12.3 Pm Almmehvcs Exhibits
0
0
0
0
4
16
4
24
0
0
0
48
542600
12.4 Pre Alterre-Summa
I
8
0
6
12
4
0
0
0
0
1
32
537750
Eshmand TOtd Pervm -boom
1
11
0
12
40
48
4
28
0
0
1
145
Summary Coss,
5160.00
51.760.00
$0.00
51.260.00
$4.41p.00
$3,840.00
$380.00
52.52000
$0.00
$0.00
$65.00
S14 }8500
13.0 Emmmmmtd O-am
13.1 Noise Aasl m,
0
2
0
1
2
0
0
0
0
0
0
5
$645 00
13.2 Compehblc Lerd Usc
0
2
1
8
4
12
0
8
0
0
35
$311000
13.3 HlMne and Archaeolo red
0
0
1
1
0
4
0
1
0
0
0
7
$64500
13.4 WW,Qwl,ty
0
0
0
2
0
0
0
1
0
0
0
3
530000
135 Fmh Wildhfo. Plams
13.6 H-d.. Metcnni,ead Sand Waste Rccyclim Plan
0
0
0
0
1
22
2
2
0
2
0
0
0
0
1
0
2
0
0
0
0
0
4
26
$43000
53,29000
13.7 WcdeM, /Floodplwn
0
1
4
2
0
0
0
2
0
0
0
9
$1,07000
13.8 Perform lmput Arnlyns
0
0
2
4
2
2
0
0
0
0
0
10
$1.060 00
13.9 Emimnmrnml Impact Summery
0
1
2
0
2
0
0
4
0
0
1
10
51,06500
13.10 Prc rc Preferred Aitenmhvc Summa
0
I
2
4
4
0
0
0
0
0
2
13
SI 410 00
Esdmand'1'otd Person -hours
0
7
35
26
16
Is
0
17
0
0
3
122
e'lilu!
Si
Milo
ql
Ix Oa
2 I m
.n3;m
14.0 ImplemeMafion
14.1 Prcparc Pm /cct Cast Emmares
1
0
0
4
8
0
0
24
0
0
0
37
S.3 62000
14.2 Develop Ph.-ry lmplememdmn Plan
0
0
4
0
8
0
0
0
0
0
0
12
140000
143 Pedorm Cm,ory Revrnue R-..
0
0
4
0
8
0
0
0
0
0
0
12
51,400 W
14.4 Prepare lmplearcmahon Summary
0
2
0
1
8
4
0
0
0
0
1
16
516900
Esdmand laud Person -hours
1
2
8
5
32
4
0
24
0
0
1
77
Summary Cos.
5160.00
5320.00
SI.040.00
5525.00
$3,520.00
$320.00
50.00
52.U.100
$0.00
$0.00
$65.00
58,110.01
15.0 Dornmentatbn
Plan Rert
1
2
0
4
8
8
0
4
0
0
R
3.300.00
xecnM1VC Summers
1
I
0
1
6
2
0
4
0
0
2
17
51.735 00
Lm..,
Esmnated TOM Peson-houn.
2
3
0
5
14
10
0
8
0
0
10
52
Summary Cos.'
5320.00
5480.00
50.00
5525.00
51.540.00
$800.00
$000
5720.110
$000
$0.00
965000
$5,03500
\\ MetrosouthIk hW UTC\ T51105897 \7_Bidding_Contraot_Documents \C Agreement\HCD MP Fee Spreadsheet A FINAL.As
Page 3
Page 4
Sr. AA-Project Sr. FsrvMsunenml Project h,o- Lead AAaMm hbff /AhaMn Sensor CAD /GIS CAD /GIS'1'ecluddv laarnved Lend
Item P.-,Pal Manager Planner Pram. Plarmer Pimmer Planner '1'echmdan DeA. Fnpseer Principal Survey- Surveyor Ckrieal
N 201369111 Ratrs $16000 $160.00 $13000 5105 -M SI HLOD 58(L00 "am SSd I% $1*)Il 5705.00 565.00 Dow. S,monii
I0
Estu M 7'ota1 Person -hours 0 4 0 0 16 16 4 0 0
1.0
Pm ect Mane ent
1.1
Pm ect Mere emem, DI-bles
0
2
0
0
12
2
0
0
0
0
0
16
$I 80000
12
Estunated rota)P -a -Mon
0
2
0
0
12
2
0
0
0
0
0
16
58,545.0
1.3
Summary Costs
50.00
$320.00
$0.00
50.00
$1,320.00
$160.OD
$0.00
50.00
$0.00
000
$0.00
30
SI,80000
2.0
Alternative Ok two Ambvis
0
0
0
0
4
0
6
0
2
0
0
12
$1.300.
2.1
22
Develop 1-pacc Model,
Develop Ob0wt,,, Esh,his
0
0
1
1
0
0
0
0
4
6
12
8
0
6
36
0
0
0
0
0
0
17
57
51,56000
$5,270.00
EatumMd Total Person -Muss
0
2
0
0
10
20
6
36
0
0
0
74
515,715
S-a,y C..
$0.00
$32000
$0.00
5000
$1 100.00
511600.00
S570.00
$3,240.00
SD.00
$0.00
$ .0
56,830.00
3.0
Other S-n in
3 1
P--d sue.y
haemand Total Penwn -h.-
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
50.00
Summery Cash
0.00
$0.00
$000
50.00
$0.00
$0.00
50.00
5000
.00
50.00
$000
_
SO00
1.0
Airport Pmperty Slap (Elb,t A)
1.1
Records Research
0
0
0
0
2
0
24
0
2
0
0
28
52,790.
12
FddS
0
0
0
0
0
0
16
0
5
60
0
81
58,545.0
1.3
B- mm"
0
0
0
0
2
0
24
0
4
0
0
30
53,080.0
1.4
Exh�btA Pre moon
0
0
0
0
4
0
6
0
2
0
0
12
$1.300.
F C..Od Total Pe..r hors
0
0
0
0
8
0
70
0
13
60
0
151
Summary Costs
$0.00
$0.00
50.00
$0.00
$880.00
$0.00
$6.650.00
$0.00
$1,885.00
$6,300.00
5000
515,715
l \Metrosouthl\h\HUTC\T51105897\7 6ldding Contract _DocumentslC_AgmemenhHCD MP Fee Spreadsheet 0 FINAL. xis
hui
A,
2013 Billie- Rate.
PO-Pal
$101.00
Sn A-da ,Proleot
Manager
$16000
Sr hrrvm-"td
Planner
5130.00
Pr.leet tn�rxer,
Irarce I'Imner
S., 00
1,-d X nhnn
Pl mnc�
511000
SnR /Aaaamn
Pl-
58000
Semor CAD /CIS CAD/GISlrch -,
Techiaan D-M hn ®near
59500 $9000
PnnwP.] S.".,
3145.01
Llcrnud lrnd
Survey.,
$105.00
Clerical
565.1111
Tor.]
11-
Coat
Summ
10
I I
ALP Pr dumm
Tele. eat
0
0
0
J
2
8
0
0
0
0
0
10
586000
12
Airport D.t Shcelc
0
0
0
0
4
16
0
0
0
0
0
20
SI 72000
13
AM- layout Plon D,m.g
0
1
0
0
4
24
2
0
0
0
0
31
5271000
I4
Anpon Layom Plan Dmwn
0
1
0
0
4
16
0
0
0
0
0
21
S1880DO
1.5
Aur ,t eV,mp Dmwmg
0
0
0
0
1
12
2
0
0
0
0
IS
SI1fi000
I.b
Rumvar l5. lrvxrA roach Smfcc Draw�w.
0
0
0
0
4
24
2
0
0
4
0
34
$297000
1.7
Rumvo 331nnerA rouh Surface Drawler
0
0
0
0
4
24
2
0
0
4
0
34
$2,97000
1.8
Cmaawlnd l,-,A ranch Surface Dmw1
0
0
0
0
4
24
2
0
0
4
0
34
52,97000
1.9
Cmsawlm I-,A mach Surface lhewl
0
0
0
0
4
24
2
0
0
4
0
39
$297000
1! 10
TermlwI A, lJmwl
0
0
0
0
2
20
0
0
0
0
0
22
SI,82000
1 I
O -Aupan Lend Uu Umwi
0
I
0
0
2
16
0
0
0
0
0
$166000
112
Oo-A,M.,t Land U. D..M
0
1
0
0
2
16
0
0
0
0
0
i9
19
$166000
113
Anport Property Map
0
0
0
0
4
16
0
0
4
4
0
28
52,72000
1 14
Anport Ueparl.re Surf... Map
0
0
0
0
2
16
1
0
u
0
0
19
SI 59502
1 15
Add.. MNDOT Aerommsa Rcview Comment
1
2
0
0
6
12
0
0
0
0
0
21
$2 10000
116
Address FAA R... Commcma
1
2
0
0
6
8
0
0
0
0
0
17
$178000
Eatmated T-1 Perron -hour
2
8
0
0
55
276
13
0
4
20
0
378
Summa C.tt
5320.00
$1,280.00
$0.00
$0.00
56,05000
$22.080.00
SI.235.00
$0.00
$580.00
$2.100.00
$0.00
533,645.00
2.0
Project hfamgement
2.1
Pmlca M,mgemcm
Eati -d Total P-hurs
2
2
3
3
0
0
0
0
12
12
0 _
0
0
0
0
0
0
0
0
0
0
17
17
$11200
Summery Coat
5320.00
5480.00
$0.00
$0.00
51,320.00
$0.00
SUO
soloo
$0.00
$0.00
5000
$2,120.06
to
n«aroemamn
31
Pmpem ALP Chmkhn
0
1
0
0
4
4
0
0
0
0
9
$920.00
12
Prepare A1ryort Layout Plan Set, Submnala
F.d...d'r -1 Pers ho-
Summery Coat
0
0
O.Ip
2
3
$480.00
0
0
0,00
0
0
00
4
8
880.00
16
20
1,600.00
0
0
$000
_ 0
30 ^^
0
0
5000
0
0
5000
8
8
$520.00
30
39
52.56070
53,JA0.011
10
Grant Applind.n and Admmttrad.n
Estimated Tot.] Pe ho-
2
16
0
4
16
0
0
6
0
0
8
52
$6.12000
Summery C-
5320.00
52,560.00
$0.00
5420.00
51,760.00
SO.00
$0.00
$540.00
$0.00
$0.00
$52000
$6,120.0
20
Estunated rot.] Persmr -hours
0
0
0
0
0
0
0
0
0
0
0
0
50.0
Sunnnnn C.",
1000
$0.00
$0.00
$0.00
$0.00
$0.00
$000
50.00
50.00
$0.00
SO.00
SOW
34
43
Ya..- ,`+- .,:- ,.+,.....-
Fwr.i3.RG%s+.�iw
11
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
$0.00
$0.00
4-i
---
0
0
0
0
0
0
0
0
0
0
0
0
$_000
Eatmated Tor.] Persm -hors
0
0
0
0
0
0
0
0
0
0
0
0
Summary Coat
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
.00
80.00
40
Pmj- Clouout
Eah rod Total Person -hours
1
4
0
0
8
4
0
0
0
0
12
29
52.780.00
Summery C.st
$16000
5540.00
$0.00
5000
$MOO
$320.00
$000
$000
5000
$0.00
578000
S2,7M 00
1 \MetrosouthM\HUTC \T51105897\7 Bidding ContmaLDocumentskC Agmement\HCD MP Fee Spreadsheet v3 FINAL As
Page 5
HUTCHINSON CITY COUNCIL "f,44�
Request for Board Action 7AL =-m-?
Agenda Item: Authorizing Resolution 14171 for the Sale of the 2013 G.O. Improvement Bonds
Department: Administration
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 5
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
On an annual basis, the City of Hutchinson issues 429 General Obligation Improvement Bonds to fund major capital
expenditure projects. The first step in this process is for council to authorize a resolution to move forward with
providing a bond issuance.
Once the resolution is approved Ehlers, the City of Hutchinson's financial advisors, will initiate the process, start
putting together documents in conjunction with city staff, coordinate a bond rating call between a rating agency, Ehlers
& city staff and start soliciting and collecting competitive bids on behalf of the City of Hutchinson. The proposed Debt
Issuance Schedule is provided in the Pre -Sale Report, which accompanies this board action form.
If the bond issuing schedule is adhered to the proceeds from the bond issuance will be received by the City of
Hutchinson on the date of the closing. These proceeds will provide a major part of the funding source to pay for the
costs of the 2013 projects. The debt payments that follow as a result of issuing bonds will be paid for from debt tax
levy dollars and special assessments and fall under the guidelines of the City of Hutchinson's Debt Management Plan.
If there are any questions on the Pre -Sale report or questions on issuing this year's General Obligation Bonds please
let me know.
BOARD ACTION REQUESTED:
Approval of the Resolution 14171 Providing for the Sale of General Obligation Bonds, Series 2013A.
Fiscal Impact: $ 0.00 Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
■
Debt Issuance Services
July 9, 2013
Pre -S.- ',o Report for
$2,230,000 General Obligation hnprove�r e� I
Bonds, Series 2013A
City of Hutchinson, Minnesota
EHLERS
LEADERS IN PUBLIC FINANCE
Prepared and Presented by:
Bruce K :mmel, CIPFA
Senior Financial Advisor
And
(Vick Anhut
Financial Specialist
�Ann mehlers- inc.co+i I
Minnesota phone 651- 697.8500 3060 Centre Pointe Drive
Offices also in Wisconsin and Illinois fax 651 -697 -8555 Roseville, MN 55113 -1122
toll free 800- 552 -1171
E L [J
Executive Summary of Proposed Debt
Debt Issuance Services
Proposed Issue:
$2,230,000 General Obligation Improvement Bonds, Series 2013A
Authority:
The Bonds are being issued pursuant to Minnesota Statues, Chapter
429 and 475. Because the City assessing at least 20% of the project
costs, the Bonds can be a general obligation without a referendum
and will not count against the City's debt limit.
Purposes /Funding Sources:
The proposed issue includes financing for the following projects in
the City's 2013 Infrastructure Plan:
• Jefferson Street Reconstruction — Phase I
0 2013 -2014 Pavement Management Program
• TH 15 and CSAH 115 Roundabout
• South Grade Road Bridge Replacement
0 Water Treatment Plant
0 McLeod Rail Authority improvements
0 City Parking Lot Improvements
The Bonds are structured to mature February 2015 through 2029
(Fiscal Years 2014 through 2028), with special assessments revenues
paying a portion of the Bonds' Debt Service in FY 2014 through
2023. Net of assessment revenues, the maximum projected annual
City levy requirement is approximately $141,737.
Term /Call Feature
The Bonds are being issued for a 15 year term. Principal on the
Bonds will be due on February 1 in the years 2015 through 2029.
Interest is payable every six months beginning August 1, 2014.
The Bonds maturing February 1, 2023, and thereafter will be subject
to prepayment at the discretion of the City on February 1, 2022 or any
date thereafter.
Bank Qualification
Because the City is issuing less than $10,000,000 in the calendar
year, the City will be able to designate the Bonds as "bank qualified"
obligations. Bank qualified status broadens the market for the Bonds,
which can result in lower interest rates.
Presale Report July 9, 2013
City of Hutchinson, Minnesota Page 1
ETEI.
Debt Issuance Services
Rating:
The City's most recent bond issues were rated "AA -" by Standard &
Poor's. The City will request a new rating for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance,
the rating for the issue may be higher than the City's bond rating in
the event that the bond rating of the insurer is higher than that of the
City.
Method of Sale /Placement:
In order to obtain the lowest interest cost to the City, we will solicit
competitive bids for purchase of the Bonds from local banks in your
area and regional underwriters.
We have included an allowance for discount bidding equal to 1.0% of
the principal amount of the issue. The discount is treated as an
interest item and provides the underwriter with all or a portion of its
compensation in the transaction.
If the Bonds are purchased at a price greater than the minimum bid
amount (maximum discount), the unused allowance may be used to
lower your borrowing amount.
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and find
that, other than the obligations proposed to be refunded with the
Bonds, there are no other refunding opportunities at this time.
We will continue to monitor the market and the call dates for the
City's outstanding debt and will alert you to any future refunding
opportunities.
Continuing Disclosure:
Because the City has more than $10,000,000 in outstanding debt
(including this issue) and this issue is over $1,000,000, the City will
be agreeing to provide certain updated Annual Financial Information
and its Audited Financial Statement annually as well as providing
notices of the occurrence of certain "material events" to the
Municipal Securities Rulemaking Board (the "MSRB "), as required
by rules of the Securities and Exchange Commission (SEC). The
City is already obligated to provide such reports for its existing
bonds, and has contracted with Ehlers to prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds are tax - exempt securities/tax credit securities, the
Issuer must ensure compliance with certain Internal Revenue Service
(IRS) rules throughout the life of the issue. These rules apply to all
gross proceeds of the issue, including initial bond proceeds and
investment earnings in construction, escrow, debt service, and any
reserve funds. How issuers spend bond proceeds and how they track
interest earnings on funds (arbitrage /yield restriction compliance) are
common subjects of IRS inquiries. Your specific responsibilities will
be detailed in the Signature, No- Litigation, Arbitrage Certificate
prepared by your Bond Attorney and provided at closing. You have
retained Ehlers to assist you with compliance with these rules.
Presale Report
City of Hutchinson, Minnesota
July 9, 2013
Page 2
■ ❑❑
Debt Issuance Services
Risk Factors: Special Assessments: We have assumed $697,413.04 in pre -paid
special assessments from the school district and Hutchinson Health
from their portion of the City Parking Lot Improvements. All other
assessments are assumed to be levied for collection starting in fiscal
years 2014 - 2023. If the City receives a significant amount of pre-
paid assessments above this amount, it may need to increase the levy
portion of the debt service to make up for lower interest earnings than
the expected assessment interest rate.
Proposed Debt Issuance Schedule
Pre -Sale Review by Council:
Distribute Official Statement:
Conference with Rating Agency:
City Council Meeting to Award Sale of the Bonds:
Estimated Closing Date:
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Bond Buyer Index
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts:
July 9, 2013
Week of July 29`x'
Week of August 5`h
August 13, 2013
On or about September 10, 2013
Financial Advisors: Bruce Kimmel (651) 697 -8572
Nick Anhut (651) 697 -8507
Disclosure Coordinator: Pia Troy (651) 697 -8556
Bond Sale Coordinator: Alicia Baldwin (651) 697 -8523
Financial Analyst: Alicia Gage (651) 697 -8551
The Official Statement for this financing will be mailed to the Council members at their home address or
e- mailed for review prior to the sale date.
Presale Report Juiy 9, 2013
City of Hutchinson, (Minnesota Page 3
Hutchinson, Minnesota
$2,230,000 General Obligation Improvement Bonds, Series 2013A
Issue Summary
Assumes Current Market SQ AA- rates plus 15bps
Total Issue Sources And Uses
Dated 09/15120131 Delivered 0 9/1 512 01 3
6,850.00
15,450,00
22,300 -00
Assessment
Issue
29,098.67
Portion City Portion
Summary
1,361,035.00
1,499,532.00
2,860,567.00
Sources Of Funds
1,626.73
919.33
Par Amount of Bonds
$685,000.00 $1.545,000.00
$2,230,000.00
Prepaid Assessments
697,413.06
697,413.06
Total Sources
Uses Of Funds
$1,382,413.06 $1,545,000.00 $2,927,413.06
Total Underwriter's Discount (1.0000,'o)
6,850.00
15,450,00
22,300 -00
Costs of issuance
12,901.33
29,098.67
42,000.00
Deposit to Project Construction Fund
1,361,035.00
1,499,532.00
2,860,567.00
Rounding Amount
1,626.73
919.33
1546.06
Total Uses
$1,382,413.06 $1,545,0011.00 52,927,413.06
Series 2013A t30 Imp Bonds 1 Issue Summary 1 7/212013 14:08 PM
EHLERS
LEADERS IN PUBLIC FINANCE
Hutchinson, Minnesota
$2,230,000 General Obligation Improvement Bonds, Series 2013A
Issue Summary
Assumes Current Market BQ AA- rates plus 15bps
Debt Service Schedule
Date
Principal
Coupon
Interest
Total P +1 105 °k of Total
Assessments
Levy /(Surplus)
02/01/2014
-
02/01/2015
145,000.00
1.000%
79,418.56
224,418,56
235,639.49
93,902.51
141,736.98
02/01/2016
165,000.00
1.300%
56,192.50
221,192.50
232,252.13
91,148.48
141,103.65
02/01/2017
160,000.00
1.600%
54,047.50
214,047.50
224,749.88
88,394.45
136,355.43
02/01/2018
165,000.00
1.900%
51,487.50
216,487.50
227,311.88
85,640.42
141,671.46
02/01/2019
165,000.00
2.150%
48,352.50
213,352.50
224,020.13
82,886.38
141,133,75
02/01/2020
165,000.00
2.3500/a
44,805.00
209,805.00
220,295.25
80,132.34
140,162.91
02/01/2021
165,000,00
2.6001/6
40,927.50
205,927.50
216,223.88
77,378,31
138,845.57
02/01/2022
165,000.00
2.8500/.
36,637.50
201,637.50
211,719.38
74,624.28
137,095.10
02/01/2023
170,000.00
3.000%
31,935.00
201,935.00
212,03175
71,870.25
140,161.50
02101/2024
170,000.00
3.150%
26,835.00
196,835.00
206,676.75
69,11622
137,560.53
02/01/2025
110,000.00
3.300°/
21,480.00
131,48000
138,054.00
-
138,054.00
02/01/2026
115,000.00
3.4500/6
17,850.00
132,850.00
139,492.50
139,492.50
02/01/2027
120,000.00
3.6000/6
13,882.50
133,882.50
140,576.63
140,576 63
02/01/2028
125,000.00
3.750"/0
9,562450
134,562.50
141,290.63
141,290.63
02/01/2029
125,000.00
3.900%
4,875 -00
129,875.00
136,368.75
136,368.75
Total $2,230,000,00 - $538,288.S6 $2,768,288.56 52,906,702.99 5815,093.64 $2,091,609.35
Significant Dates
Dated
First Coupon Date
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
Net Interest Cost (NIQ
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
Series 2013A GO Imp Bonds I issue Summary 1 7/2/2013 14:08 PM
EHLERS
LEADERS IN PUBLIC FINANCE
9/15/2013
8/01/2014
$17,752.44
7.961 Years
3.0321940%
3.1578105%
3.1385763%
2.9930553%
3.4183827%
Hutchinson, Minnesota
$2,230,000 General Obligation Improvement Bonds, Series 2013A
Assessments
Equal Principal - I% over TIC
Assessments
Date
Principal
Cou on
Interest
Total P +I
12/31/2014
66,36220
4 1500%
27,540.31
93,902.51
12/31/2015
66,362.20
4.1500/a
24,78618
91,148.48
12/31/2016
66,36220
4.150%
22,032.25
88,394.45
12/31/2017
66,36220
4.150%
19,278.22
85,640.42
12/31/2018
66,362.19
4.150%
16,524.19
82,886.38
12/31/2019
66,362.19
4.150%
13,770,15
80,13234
12/31/2020
66,362.19
4.150%
11,016.12
77,378.31
12/31/2021
66,362.19
4.150%
8,262.09
74,624.28
12131/2022
66,362.19
4.150%
5,508.06
71,870.25
12/31/2023
66,362.19
4,150%
2,754,03
69,116.22
Total
$663,621.94
-
$151,471.70
$815,093,64
Significant Dates
Filing Date
First Payment Date
Senes 2013A GO Imp Bonds 1 SINGLE PURPOSE 1 712/2013 1 4M PM
EHLERS
LEADERS IN PUBLIC FINANCE
1/01/2014
12/3112014
6.00%
5.50°/0
5.00%
4.50%
4.00%
3.50%
3.00%
5 YEAR TREND IN MUNICIPAL BOND INDICES
Weekly Rates July, 2008 - July, 2013
Jan 09 Jul 09 Jan 10 Jul 10 Jan 11 Jul 11 Jan 12 Jul 12 Jan 13
5 Year BBI Average (4.31 %) — BBI (Current:
The Bond Buyer'20 Bond Index' (BBI) shows average yields on a group of municipal bonds that
mature in 20 years and have an average rating equivalent to Moody's Aa2 and S &P's AA. E H L E R S
Source: The Banal Buyer
LEADERS IN PI)OUC FINANCE
Resolution No. 14171
Council Member introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$2,230,000 General Obligation Improvement Bonds, Series 2013A
A. WHEREAS, the City Council of the City of Hutchinson, Minnesota, has heretofore determined that it
is necessary and expedient to issue the City's $2,230,000 General Obligation Improvement Bonds,
Series 2013A (the "Bonds "), to finance planned improvements in the City; and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ( "Ehlers "), as its
independent financial advisor for the Bonds and is therefore authorized to solicit proposals in
accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as
follows:
1. Authorization, s. The City Council hereby authorizes Ehlers to solicit proposals for the sale
of the Bonds.
2. Meeting: Proposal Opening. The City Council shall meet at 5:30 p.m. on August 13, 2013, for the
purpose of considering sealed proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 9" day of July, 2013.
City Clerk
HUTCHINSON CITY COUNCIL ci =y�fAa�
Request for Board Action 7AL Z-vz
Agenda Item: Discussion of Allowing Huey Helicopter to be Placed in Veterans Memorial Park
Department: Administration
LICENSE SECTION
Meeting Date: 7/9/2013
Application Complete N/A
Contact: Jeremy Carter
Agenda Item Type:
Presenter: Jeremy Carter
Reviewed by Staff ❑
New Business
Time Requested (Minutes): 15
License Contingency N/A
Attachments: Yes
BACKGROUND /EXPLANATION OFAGENDA ITEM:
A workshop was held on June 25, 2013, regarding the possible placement of a helicopter in Veterans Memorial Park
as requested by local veterans. Attached is a description of the request. At the workshop, the Council indicated that
the topic would be discussed and decided on at the July 9, 2013, City Council meeting.
BOARD ACTION REQUESTED:
Accept or reject placement of Huey helicopter in Veterans Memorial Park.
Fiscal Impact: Funding Source:
FTE Impact: Budget Change: No
Included in current budget: No
PROJECT SECTION:
Total Project Cost:
Total City Cost: Funding Source:
Remaining Cost: $ 0.00 Funding Source:
5, 6 years ago we had what we thought was approval to proceed with a helicopter
memorial at the McLeod county Veteran's memorial park.
Many phone calls, paper work and leg work to keep the process alive.
We found out recently we needed formal approval from the city to proceed, if and when a
helicopter becomes available. There are over 200 requests for static display helicopters
now, an we are e to believe we are in the top 20 for acquisition. When one becomes
available, we need to act quickly and have all paperwork in order.
The city will have no expenses and all work, transportation, prep work, completion of
project has been lined up privately.
There will be a miniscule foot print in the park, northwest corner. (3 sq ft on the ground,
rest on a pedestal) There has been overwhelming support from the committee and all
county organizations (Veteran).
We have heard from very few that this is a war machine. We believe it is a dignified
reminder of the price of peace and freedom. This display shows what it is to preserve
hundreds of thousands of lives. Just short of a 1,000,000. The total number of crew and
people scarified in Hueys is 2709 total people. 3305 helicopters destroyed but all served
a purpose — freedom.
Ask any vet what he or she thinks, and without that helicopter many soldiers and civilians
wouldn't be alive or have freedom.
In 3 tours in a helicopter company in Vietnam we never left the base in the morning with
the intention of killing the enemy. All missions were defensive, hauling supplies,
bringing civilians out of harms way, or medivac wounded, so it is not correct to call this a
war machine. The reason there are not more helicopters in parks is that they are very
difficult to get. Many requests, not many helicopters. We have done all the work and
know who to contact, most parks don't. Most parks want one.
I've heard the park should be about flowers and serenity. That is great, but this is not the
Como park conservatory. This is a Veterans park. Every veteran I have talked to
supports this notion. There are plenty of parks and areas in the city if we want just
flowers and serenity.
We pay $5000 a year for maintenance. Is it enough — probably not. But what do other
parks contribute. (Boy Scouts, AFS, Chief Little Crow) Parks are not money generating
areas, but a reward for having a beautiful city and the enjoyment of all.
My two daughters went to the Vietnam wail — very respectful — would like to see a
helicopter memorial. They don't see it as a war machine, but a freedom bird. 17 states
are on registry at this park. This park creates business opportunities (gas, food, shopping,
motels) 3 funerals already in the park — more to come. National legion commander
wants to see the park — heard about it.
1. No dummy pilots in memorial huey
2. Afghan and Iraq plaques will be added —�
/ii ,
/0 uf��i'n�5
Resource Allocation
Committee
June 4, 2013
4:00 PM
Hutchinson City Center
Attendees: Steve Cook, Mary Christensen, Jeremy Carter, Andy Reid, Kent Exner (Committee Members)
John Olson, Lee Miller (Contributing Participants)
Meeting Minutes
1. 2013 Infrastructure Improvement Plan — review identified project scopes, costs and timeframes
- Kent E. reviewed the current 2013 Infrastructure Improvement Plan worksheet. The major items of discussion included the project
delivery and costs associated with the Railroad Depot and 2013 City Parking Lot Improvements projects. The overall plan monetary
amounts appear to be aligning well in an effort to be below the $1.5M bonding target and to have appropriate contributions for the
respective funding sources.
2. City Parking Lot B — review project scope and estimated assessment amounts
- Kent E. reviewed the estimated special assessments that are proposed to be administered against benefitting properties adjacent to City
Parking Lot B. At this point, RAC members agreed that the actual construction bids should be received and analyzed prior to determining
the exact assessment amounts.
3. Greens Development Trail Partnership — review arrangement for City to utilize /improve existing trail
- John O. reviewed the status of his discussions with The Greens development's homeowners association relative to the potential transfer of
trail facilities to the City. RAC members agreed that pursuing a more significant financial contribution from their association to
improve/reconfigure the existing trails would be appropriate. City staff anticipates having feedback/ information to allow for the City
Council's consideration at their June I Ph meeting.
4. Historic Street Name Signs — review locations, implementation timeframes and costs
- John O. reviewed the implementation of and costs associated with the installation of historic street name signs within the downtown area.
RAC members agreed that this item should be further examined and potentially brought to the City Council at their June 25`h meeting.
5. Other Discussion
Hutchinson Public Library Board Minutes
Monday, June 03, 2013
Present: Dianne Wanzek, Roger Vacek, Mary Christensen, Julie Lofdahl, Jon Ross, Steve Bailey, Stacey
Nass and Mary Henke, Ex- Officio.
Absent: None
Guest: None
Roger Vacek called the meeting to order. The minutes from the April meeting were reviewed. Jon Ross
motioned to approve the minutes and Mary Christensen seconded the motion. Motion passed.
Roger presented a report on the PLS Board meeting of May 16, 2013.
PLS budget approved.
Roger and Mary discussed PLS hierarchy for the benefit of the new members.
Budget information was reviewed. (See Roger's documentation).
Periodic budget for Hutchinson Library is $4700 /year for approximately 100 magazines,
newspapers and a newspaper database.
The Pioneerland Library System spends about $51,377 annually for periodicals of which
$36,960 has been spent in the first quarter of 2013.
Introductions were done as it was Steve Bailey's first meeting with the board.
Old Business:
I. Letty Bernhagen's presentation on her self - published book "Red Sink, Blue Soap" on Monday, May
13`h and Tuesday, May 14`h was well attended. Monday evening brought in 82 people and Tuesday
evening there were 10 in attendance.
2. Public Health for Libraries. Mary Henke gave a brief update to the board regarding a grant that the
Heart of Hutchinson is applying for through Blue Cross Blue Shield. At this time there is has been no
confirmation that the grant will be awarded or denied. The $40K in grant money is to be used for health
initiative projects aimed to improve family, neighborhood and social connections through the library. If
the grant is awarded a half time position will be created to coordinate the project. If awarded the
funding will be used to pay a % time position to administer the grant, programming, and health related
videos and books.
3. Library Historical Records —Mary Henke discussed the historical library records with Melissa Starke.
The city of Hutchinson officials felt that the records would be best in the hands of the McLeod County
Historical Society as they have the means to best preserve these documents. Stacey Nass moved that
the library donate the documents to the historical society. Diane Wanzek seconded the motion. All in
favor, motion passed. Mary Henke will make arrangements for the transfer of these documents from
the public library to the historical society.
4. Retirement party for Mary Henke will take place on her last day of work at the library, Friday, June
7 t1'. Cake, cookies, coffee and lemonade (no ice cream) will be served from 4:00 -6:00 pm. All
arrangements have been made. Board members may want to arrive around 3:15 to make sure
everything is set up properly.
New Business:
1. Head Librarian Interviews — more have been conducted. Roger Vacek, who is on the search
committee, informed the board members that 4 interviews took place of which two were particularly
outstanding. An offer has been made to the top candidate. There has been no confirmation at this
point as to whether that offer has been accepted. In the interim, many of the head librarian duties have
been delegated to library staff members until the new head librarian is in place.
2. McLeod County Legacy Funds — McLeod County currently has $7808 for 2013 available between the
four libraries for legacy programming. Mary Henke suggested that some of the funding be used by Lori
at the McLeod County Historical Society and HCVN to create videos of the three "Bringing Books to Life"
truck series. The videos could then be shown in conjunction with the props (truck) without having to
provide a live actor /actress. The cost would be approximately $2500 to produce the videos. The
McLeod County Head Librarians agreed that this would be a good use of Legacy funding. Qioneerland
would still need to approve the used of Legacy funds for this project.
A bus trip using Legacy funding was also discussed. Mary Henke suggested that there has been much
interest in making a trip to Fort Snelling this year. A least one bus load of people from Hutchinson
would be required, possibly two depending on cost and interest. Legacy funds require that the event be
tied to a Minnesota connection. Board members discussed a few alternative trip ideas. Board members
are encouraged to consider and make other suggestions regarding Legacy trip ideas. The remainder of
the Legacy funding will be split between the four libraries to be used on local programming at their own
discretion.
Next Meeting date is Monday, June 24`d at 4:30. Sherry Lund would like to present information to the
board regarding the summer reading program.
Dianne motioned for the meeting to be adjourned and Julie Lofdahl seconded the motion. Meeting
adjourned.
Notes submitted by Stacey Nass 06/04//13.
Highlights of ILLS Board meetings, Thursday June 20, 2013
6 :30 20 7 MW Finance Committee
7 :00 to &15 P M [ward Rflea ng
1. Finance Committee and Board approved the May 2013 Financial Report. See attached.
2. Approves: PUS Admin seek consultant bids (RFP) to conduct a Salary survey and Job
description study of PLS librarians and PLS staff. Last survey was done in 2001. Since then
several head librarians are directing more than one library. Also several current librarians are
near retirement. PLS wants to be prepared to offer competitive salaries to hire new
librarians.
3. Approved: New Hires: Pamela Dille Head Librarian Hutchinson /Winsted
Bonita Kluver, Jim Daly, Linda Schmidt: Assistance I and If
for Kerkhoven, Madison, and Ortonvile
4. The 2014 budget requests will go to cities and counties in July. The Preliminary 2014 budget
will be presented to the PLS board for approval at the October meeting.
S_ Evaluations: Executive Director and Director of Librwy Operations:
Evaluation summaries of both positions were presented from Peer groups and from PLS board
members. In summary the evaluations were positive and both Laurie and Mark exceeded
expectations. The PLS board approved a hiring incentive payment to Mark Ranum and a bump
in scale for Laurie Ortega.
6. The next period Strategic Planning process will include board members and staff and will
cover years 2014 thru 2016. The first meetings will start during this summer /fall.
Roger Vacek 6 -24 -2013
�1!
Summer - Enjoy it, it goes quick!
To: The Resident's of the Hutchinson Fire District, City Councils, Township Boards, and
Visitors to the City web -site
From: Brad Emans, Fire Chief
Date: 07/01/2013
This is the official monthly report on the various activities of the Hutchinson
Fire Department for June 2013.
Fire Department Response: The Fire Department responded to 38 emergency calls for
service in the month of June.
"Fire Officer Only" Response: A "fire officer only" responded to 9 calls in June savin g the
Hutchinson Fire District the cost of a "general" alarm estimated at $1,638.00 for the month.
Response Time: First Truck "Out of the Door ": June — 3 minutes 31 seconds.
Example of a Few of the Calls your FD responded to:
• A Fire Officer responded to a "smoke smell" in an apartment unit in the southeast
part of the city. Upon investigation the fire officer determined that the resident
plugged in and then operated the wall air conditioner while the winter cover was
still on. The fire officer checked the area for possible fire extension with the TIC
(Thermal Imaging Camera);
1
• Firefighters responded to an unusually high number of motor vehicle accidents
with injuries in June:
1. One vehicle rollover in the northwest section of the district- 7
2. Two vehicle crash in the southwest section of the district;
3. Two vehicle crash in the southwest section of the district;
4. One vehicle rollover (ATV) in the southwest section of the district;
5. Two vehicle crash in the northwest section of the district;
6. Two vehicle crash in the northwest section of the city;
7. Two vehicle crash in the southwest section of the city;
8. Two vehicle crash in the southeast section of the district;
9. Vehicle vs. bicycle crash in the southeast section of the district;
10. One vehicle (motorcycle) crash in the southwest section of the district;
• Firefighters assisted HPD with a report of a missing child in the northeast part of
the city. The child was thankfully found unharmed;
• Firefighters responded to a fire alarm at an apartment building in the southwest
part of the city. The cause of the alarm was burnt food from an unattended stove.
The building alarm was activated when the tenant returned home and opened the
apartment door, which set off the alarm for the entire building. Firefighters
checked the stove area with the TIC and then ventilated the unit;
• Firefighters responded to a call of "smoke" in an apartment building in the
southwest part of the city. Upon arrival firefighters found an apartment with smoke
in it. Firefighters removed the renter, determined the smoke was coming from
burnt food in the microwave, ventilated the unit, and then checked the kitchen
area with the TIC;
• A Fire Officer responded to a `recreational fire" complaint. The fire was too big
per fire code, and the smoke was going into the neighbors house;
• Firefighters responded to an alarm at the Nursing home located in the southeast
part of the city. Upon arrival the incident commander was informed that smoke
was present in the basement. Upon entry it was determined that a commercial
clothes dryer was on fire. Firefighters ventilated the smoke from the various
offices and work areas in the basement. Fortunately, none of the residents were
affected.
• Page 2
Type of the Calls for the Month:
City
Type of Call
Number
Residential
2
Commercial /Industrial
7
Multi-Family
4
School
1
Grass
0
Medical
2
CO
0
Rescue
3
Haz -Mat Leak/Spill
2
Vehicle
0
Sky -Warn
1
Mutual Aid
0
Total
22
Structure Fires
0
Arson
0
Rural
Type of Call
Number
Residential
0
Commercial / Industrial
1
School
0
Farm Building
0
Grass
0
Medical
6
CO
1
Rescue
8
Haz -Mat Leak/Spill
0
Vehicle
0
Mutual Aid
0
Total
16
Structure Fires
0
Arson
0
• Page 3
Training: Firefighters Trained on the Following Topics /Equipment:
• Firefighters trained on incident command, scope of command, and fire ground
tactics;
• Firefighter trained on advanced rescue techniques using the thermal imaging
camera;
• Firefighters spent nine hours cleaning up and rearranging the FD training site;
• Firefighters trained on rural fire tactics, tanker operation, water movement, and
shuttling of tankers.
Fire Prevention / Public Relations / Other Information:
• The FD completed the "Badge Pinning Ceremony" for the five new firefighters
after they completed their Firefighter I Certification;
• The FD gave a fire safety class /tour of the station for 38 kids from the Hutchinson
Schools "Star" program;
• The FD gave a "get acquainted" tour to 9 small children from a local daycare
provider;
• The FD participated the various Jaycee Water Carnival activities in June:
1. Parade
2. First Aid for the Grand Day Parade
3. Fireworks
• The FD participated in the Glencoe Days Parade.
Measurements:
1. Number of calls that required more than one engine, four firefighters and one IC
in June: 17
2. Number of Calls that required investigation in June: 2
3. Estimated dollars "saved" in property (building and contents) by the fire
department response for the month of June: $327,000
4. Estimated dollars "lost" in property (building and contents) to fire in June: $5,600
• Page 4
To: Mayor and Council
From: Candice Woods, Liquor Hutch Director
Date: 07/01/13
Re: Quarterly Report April - June 2013
2013
2012
Change
Year to Date Sales: $2,441,627
$ 2,487,058
1.8% decrease
Liquor $ 815,322
$ 817,269
0.2% decrease
Beer $1,194,397
$1,251,915
4.6% decrease
Wine $ 388,524
$ 367,408
5.7% increase
Year to Date Gross Profit Dollars:
$615,893
$620,734
0.8% decrease
Customer Count:
103,475
108,033
4.2% decrease
Average Sale per Customer:
$23.60
$23.02
$0.58 increase
Gross Profit Percentage:
25.22%
24.96%
0.26% increase
(Note: Industry Benchmark for GP% = 23 %)
Note: 1) 4 less business days YTD 2013 compared to YTD 2012. 2012 = New Year's Day on Sunday, Leap Year,
one less business day in March, one less business day in June.
2) Weather factor —Second Qtr 2012 sales up 8.3% due to warm weather beer sales! Not 2013!
Example — Sales of Ice compared to 2012...... down 24.7 %!
3) 4t" of July on Thursday should create higher sales, plus we have an additional day in July.
Second Quarter Store Activity Highlights:
• Employee Training Seminars held on April 213 with emphasis on proper sales and product knowledge.
• Spring Pub Club event held on April 4 featuring Kona Brewing with 88 attendees.
• April monthly Grape Vine tasting produces sales of $1,588 with 32 attendees.
• Participated at Hutchinson's "Bring It Home" event at Fair Grounds with a booth and samples.
• Interviewed, hired and began training of Temporary Part Time employee.
• Annual Performance Reviews completed for 3 Part Time employees.
• Completed update of electrical and lighting needs including new cooler lighting.
• Manager took part in the MMBA Annual Conference.
• Completed change to USBank for credit card processing to comply with PCI standards and save $$.
• Completed update of Video Surveillance equipment.
Further details of all statistics have been provided to the Administrative Department. Please feel free to contact me
with any questions or requests for additional data.
Weed Notices
Monthly Report
June 2013
Monthly Summary of Weeds /Tall Grass Noncompliance
A summary of weed notices sent to properties not in compliance with Chapter § 92.35 Weed
Ordinance, of the Hutchinson City Code of Ordinances can be found below. Seven (7) business
days were given to those receiving notice to remove weeds /tall grass on their property.
Number of properties that received a removal notice
17
Number of properties cleared by City order
4
Number of properties pending compliance at month's end
1
Properties that were ordered to be cleared by the City
House
Street
Quadrant
Property Owner
City PID
Eric A & Lora Goodwin
1085 Randall Rd SE
1085
Randall Rd
SE
Hutchinson, MN 55350
07- 116 -29 -03 -0460
Victor M & Theresa E Reyes
440 Merrill St SW
440
Merrill St
SW
Hutchinson, MN 55350
01- 116 -30 -08 -0800
STATE OF MINNESOTA IN TRUST
C/O MCLEOD COUNTY
AUDITOR/TREASURER
2391 HENNEPIN AVE N
141
5th Ave
NE
GLENCOE, MN 55336
31- 117 -29 -10 -0140
David Kahle
35 7th Ave SE
35
7th Ave
SE
Hutchinson, MN 55350
06- 116 -29 -11 -0740
Douglas J /Karen L Ritsema
465 Bluff St NE
465
Bluff St
NE
Hutchinson, Mn 55350
31- 117 -29 -09 -1140
Michael L Kosek
642 Milwaukee Ave SW
642
Milwaukee Ave
SW
Hutchinson, MN 55350
01- 116 -30 -09 -0570
Omicron Holding International, LLC
45 Grove St NW
685
Lindy Ln
NE
Hutchinson, MN 55350
32- 117 -29 -14 -0110
David W & Mary L Bagne
1255 Hwy 7 West
PO Box 274
1255
H\;vy 7
W
Hutchinson, MN 55350
36- 117 -30 -13 -0250
Crow River Habitat for Humanity Inc
218 Main St S, Suite 116
504
Hilltop Dr
NE
Hutchinson, MN 55350
32- 117 -29 -14 -0500
Crow River Habitat for Humanity Inc
218 Main St S, Suite 116
512
Hilltop Dr
NE
Hutchinson, MN 55350
32- 117 -29 -14 -0510
Crow River Habitat for Humanity Inc
218 Main St S, Suite 116
520
Hilltop Dr
NE
Hutchinson, MN 55350
32- 117 -29 -14 -0520
Bradley & Anita Hoese
2298 Co Rd 9
303
Lynn Rd
SW
Winsted, MN 55395
06- 116 -29 -05 -0110
Darlys J Bauer
133 Lynn Rd SW
133
Lynn Rd
SW
Hutchinson, MN 55350
06- 116 -29 -04 -0250
Joseph C Schultz Etal
448 California St NW #90
1367
Heritage Ave
NW
Hutchinson, MN 55350
25- 117 -30 -12 -0290
Hutchinson Baptist Church
705 5th Ave SW
905
Golf Course Rd
NW
Hutchinson, MN 55350
36- 117 -30 -07 -0260
Stephen E Lee
One East Washington St, Suite 1900
1005
Maple St
NE
Phoenix, AZ 85004 -2554
31- 117 -29 -01 -0070
Jeffrey Hamilton
571 Weaver St
324
Boulder Cir
SW
Lexington, TN 38351
01- 116 -30 -05 -0860