09-20-2007 PLIBMPioneerland Library System Board
September 20, 2007 Meeting Minutes
The September, 2007, meeting of the Pioneerland Library System Board was called to
order by Chair Paul Setzepfandt at 7:30 p.m. in the Willmar Public Library meeting
room. Roll call was taken; a quorum was announced.
Guests: Librarians Sue Hilgert and Shirley Schulte.
Motion, Wangerin; second, Nelson to approve the agenda. Motion carried.
Motion, Reckdahl; second, Reigstad to approve the June Board minutes. Motion carried.
FINANCE COMMITTEE
August Financial Report — motion to accept by Wangerin, second by Schweiss; motion
carried. See attached
Approval of Bills and check registers — motion to accept by Wangerin, second by
Wilde; motion carried. See attached.
Meals/Mileage Policy revisions — Motion to accept the policy, Wangerin, second by
Hoyhtya. Motion carried. See attached.
2008 Health Insurance Rates — Southwest /South Central Cooperative has released
Pioneerland's 2008 health insurance rates. PLS premiums are increasing 17.53 %. The
average pool rate was 18% with highs in the upper 30 %. Under the provisions of the
current union contract, the employee will be responsible for all of the 2008 increases in
premiums. PLS is looking into an alternate plan due to the rate increases. We are
allowed two plans.
PLS State Aid /plans for 2007, 08, 09 -- Director Houlahan gave a presentation. See
attached handout. Motion by Wangerin, Second from Guggemos to allow the director to
advertise for a new assistant director. Motion carried.
MOE Resolution - Board member Wilde explained her proposed resolution and suggests
that, due to the feedback received, PLS begin a dialogue with other library systems to
find an alternate formula for MOE. Motion from Wilde, second from Reigstad to
postpone the MOE resolution until the November meeting. See attached.
PERSONNEL COMMITTEE
New Hires — Motion from Reigstad, second from Hoyhtya to approve the following:
Elizabeth Marcus, Library Assistant 1, Hutchinson
Kaitlyn Garvin, Library Assistant 1, Hutchinson
Victoria Lucht, Library Assistant 1, Willmar
Motion carried.
coC��`z
. r
Job Descriptions — Changes to Multi -task Service Center Assistant, Processor,
Cataloger, Technical Services Coordinator, Acquisitions /Cataloger, Interlibrary Loan
Librarian, Accounting Manager were approved in the Personnel Committee with the
changes of checking ADA compliance and the addition of "all other duties as assigned"
under duties and responsibilities. The committee will now forward those descriptions to
the finance committee to determine pay grade.
Resignations and retirements — The board accepted the resignation of Stephanie
Williams. The board also recognizes Diane Sweely for her 20 years of dedicated service
to Pioneerland. The head librarian position for Brownton has been posted. Brownton
and McLeod County are currently in the 30 day period for deciding if they will retain the
head librarian position.
TECHNOLOGY COMMITTEE
Hardware, Software and Network Policy — The committee approved the new
Hardware, Software and Network Policy. It was presented to the board for a first
reading. See attached.
LMC COMMITTEE
Health Insurance — The LMC Committee met on August 28`' and discussed the health
insurance rate increases. Head Librarians are looking at an alternate plan. See "2008
Health Insurance Rates" above.
STRATEGIC PLANNING COMMITTEE
Board member Jack Sandberg asked if anyone had suggestions for changes to the plan
that they should contact Director Houlahan. The plan will be submitted in November.
Board member Guggemos requested a copy of the PLS committees. Committee
descriptions will be handed out at the November meeting.
The meeting was adjourned at 8:45.
Recording secretary
Stephanie Williams
(9 C0�-Z-