06-15-2006 PLIBMPioneerland Library System Board
June 15, 2006, Meeting Minutes
unapproved
The June 15, 2006, meeting of the Pioneerland Library System Board was called to order by Chair
Dan Reigstad at 7.30 p.m, in the Willmar Public Library meeting room. Roll call was taken; a
quorum was announced. Bev Wangerin moved to approve the agenda; carried.
Ron Antony moved to approve the April Board minutes; second by Hugh Wagner; carried.
Bev Wangerin moved to approve the May Board minutes; second by Francis Schweiss; carried.
COMMITTEE REPORTS
Finance Committee:
1) Bills /check registers reflect routine expenditures. Jeff Lopez moved to approve the bills and
check register; second by Ron Antony; carried,
2) Motion by Jeff Lopez to accept PL's 2007 budget, second by Bev Wangerin; carried.
3) Motion by Jeff Lopez to continue using Northern Network Express as the PLS's delivery
service for another year. Second by Barb Nelson; Carried. Surveys on their service and
professionalism came back very positive.
4) Blue Cross Tobacco Settlement. $7,032.57. Motion to put the settlement funds into the
general fund (PLS Admin State /Federal); carried.
5) Discussion on the Regional Library Basic System Support grant. Motion by Jeff Lopez to
approve. Second by Ron Antony. Motion carried.
6) Discussion on the Appleton and PCF use agreement. No funds are exchanged but an
agreement is needed for role clarification. Motion by Hugh Wagner to accept the proposed
agreement_ Second by Kim Hausladen. Motion carried.
7) Motion by Jeff Lopez to use Great American insurance for directors and officers insurance.
Second by Bev Wangedn. Motion carried. PLS was dropped by the last carrier after a lawsuit
8) Motion by Jeff Lopez, second by Jack Sandberg to accept PSP (Pioneerland, SAMMIE, Plum
Creek) $40,000 grant. Motion carried. Money will be used for a consultant to look at the way all
three are running and administering services to see how we can collaborate and reduce costs.
Jack Sandberg, Barbara Nelson and Paul Setzepfandt will serve on the committee. Consultant
will come back by January of 2007 with recommendations on how we can do things differently.
January through July the plan will be implemented. Pioneerland expresses appreciation to
State Librarian Suzanne Miller for her support and encouragement
9) State Librarian Suzanne Miller reported on the State Library Long Range Plan.
B Personnel
1) Motion by Paul Setzepfandt to approve four new hires: Jeanette Berens (Benson); Trudie
Hendrickson (Appleton); Liza Goergen (Ortonville). Second by Barbara Nelson. Motion
carried.
2) Report on June 15 personnel meeting. Paul Setzepfandt presented the following personnel
policies for first reading:
106 — Job Descriptions
108 — Acknowledgement of policies
C Collection Development Committee
No one came forward to serve on the committee. Appointments will be reconsidered in
August.
D Nominating Committee -- Richard Falk has been appointed.
E Technology Committee — Pam Dille gave a summary of the June 8 meeting.
OLD BUSINESS
There was no ofd business.
NEW BUSINESS
Mate Librarian Suzanne Miller was introduced to the board and she gave the State Library Report
DIRECTOR'S REPORT
John Houlahan reminded the board there will be no regular board meeting in July. The Technology
committee will meet at 5:30 and the Executive Finance Committee will meet at 6:30. The next full
board meeting is scheduled for August 17.
OTHER
Past Chairman Hale sent a card of thanks.
At 8:30 p.m., Herman Hannemann moved to adjourn; seconded by Kim Hausladen. Motion
Carried.
Stephanie Williams, Recording Secretary
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