06-16-2005 PLIBMThe June 16, 2005, meeting of the Pioneedand Library System board was called to order by Chair Ganison Hale at 7:30 p.m. in the
Willmar Public Library meeting room. A quorum was announced. Guests were introduced. Librarians Anne Lauer of Graeeville,
Cindy Henddckx of Appleton and Vicki Grimli of Ortonville also attended. Dan Reigstad asked that Agenda item B.1. New
Employees be deleted. Herman Hannemann motioned to approve the agenda as modffied. Second by Reigstad. Carried.
Reigstad motioned to approve the May 21, 2005, minutes. Second by Francis Schweiss. Carried. Cindy Henddckx delivered
a slide presentation on the Pioneedand Library System, its member libraries and communities.
Amy Wilde presented for the Finance Committee. John Baker motioned to approve the May 2005 Financial report and the May
2005 bills and check register. Second by Hannemanm. Carried. There was discussion on the 2006 budget presented for
recommendation to member counties and cities. Chair Hale pointed out the Finance Committee's concern on the trend toward
deficit spending. Reigstad motioned to approve the proposed 2006 Budget. Second by Raye McKim. Carried. Wilde
explained the Canby working capital budget. Barb Nelson motioned to amend the Canby Migration Budget Second by
Richard Falk. Carried. Our Delivery contract is up for annual renewal. Our current vendor came in at $18,000 higher than the low
bid. The finance committee recommends the low bid vendor of Unishippers. Wilde motioned to accept Unishippers with a bid of
$41,583 for our delivery carrier next year. Second by Baker. Carried. The contract will include a 30 day opt -out clause. Wilde
motioned to approve a 3 month extension with PALS, our current automation vendor through March `06. Second by Joan
Reckdahl. Carried. This is needed as that is the time when the new system should be ready to go. The MN State RLBSS Grant
application was completed for 2006 funding of approximately $433,000. Reckdahl motioned to approve submitting the grand
application. Second by Reigstad. Carried.
Dan Reigstad presented for the Personnel Committee. Reigstad motioned to approve new policies 302 - Veterans Preference
and 401 - Probationary Period. Second by Sarah Groves- Speece. Carried. Members should review policies 301, 303,
303A, 304,305 and 1106 as these will be presented for board approval at our next regular meeting. If you have any
questions, let Dan know.
Stacey Schuette presented a brief synopsis for the Goals /EvaluaVonlLibrary Future committee. There was no action
required.
Old Business. Director Houlahan reviewed the Automation Contract with Ill. We will have closing costs with PALS to
remove our records from them and additional Spanish Language portion of the new catalog will be paid through the
Mardag grant There will be no change to the city and county fonnulas as a result of these additional casts as shown in
the 6116 revision of the PLS Automation Acquisition budget The most up -to date budget is the Online Budget Revised
6116105. Director Houlahan reviewed this budget also. Nelson motioned to approve the Automation Contract with III.
Second by Pat Brown. Carried. McKim motioned to approve the Automation Acquisition Budget Second by Reigstad.
Carried. Schweiss motioned to approve the PLS On -Line Budget Second by Reigstad. Carried. Falk motioned to
approve the PALS migration cost Second by Wilde. Carried. Director Houlahan expressed thanks to all committees that
worked on this process.
Garrison Hale presented a report on the State Library Advisory Council. Also, Plum Creek Library system has formally asked for a
dialogue with Pioneerland.
flew Business. Wilde motioned to allow extension of Flex Plan according to new federal rules, conditional upon librarian
acceptance. Second by Reigstad. Carried. We need to amend our Blue CrosslBlue Shield agent of record as our chosen agent
cannot be such due to legalities. Wilde motioned to rescind the May 19 motion to appoint Bill Chukuske as agent of record.
Second by Reckdahl. Carried. Baker motioned to change our agent of record to Richard Ford. Second by Jeff Olson.
Carried. Bill will still provide services as previously. Our Director and Officer's Insurance is increasing due to a lawsuit. The
premium will increase from $1726 to $2159 and the deductible will increase from $2500 to $5000. The insurance is due June 20,
2005. Wilde motioned to approve the new rates and renew with St Paul Cols. Second by Hannemann. Carried.
Director Houlahan presented the Director's report. He thanked Cindy Henddckx for her earlier presentation and mentioned
Pat Cina's retirement as Benson Head librarian. Tuesday is the Appleton Prison Library Visit Holly Johnson is
researching library standards for prisons and win assist Director Houlahan in the review of the Appleton Prison library.
The state has not come up with a budget but they will try to get monies through to the library systems to carry them
should there be a shut -down.
Jeff Olson motioned to adjourn. Second by Reigstad. Meeting Adjourned at 9.50
Stacey Schuette
Secretary
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