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10-25-2011 CCMMINUTES REGULAR MEETING Î HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 25, 2011 1. CALL TO ORDER Î 5:30 P.M. 2. INVOCATION Î Due to the absence of the pastor, the invocation was dispensed. 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 5. PUBLIC COMMENTS 6. MINUTES (a) REGULAR MEETING OF OCTOBER 11, 2011 Motion by Christensen, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. 7. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13927 Î RESOLUTION CERTIFYING SPECIAL ASSESSMENTS 2. ORDINANCE NO. 11-0680 Î AN ORDINANCE REVISING ORDINANCE NO. 11-0679 IMPLEMENTING LOCAL SALES AND USE TAX AND MOTOR VEHICLE EXCISE TAX (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 11-0681 Î AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY TIMOTHY AND REBECCA ALBRECHT LOCATED IN HASSAN VALLEY TOWNSHIP, SECTION 7 PURSUANT TO MINNESOTA STATUTES 414.033, SUBD. 2(3) WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 11-0681 FOR NOVEMBER 8, 2011) (b) CONSIDERATION FOR APPROVAL OF GRANT AGREEMENT FOR AIRPORT MAINTENANCE AND OPERATION WITH MN/DOT AND RESOLUTION FOR AUTHORIZATION TO EXECUTE MN/DOT GRANT AGREEMENT FOR AIRPORT MAINTENANCE AND OPERATION (c) CONSIDERATION FOR APPROVAL OF ACTIVATION OF DEFERRED IMPROVEMENT PROJECT ASSESSMENTS (d) CONSIDERATION FOR APPROVAL OF ISSUING CATERERÓS PERMIT TO HUTCHINSON EAGLES AERIE #4441 ON NOVEMBER 15, 2011 (e) BOARD/COMMISSION REAPPOINTMENTS/APPOINTMENTS CITY COUNCIL MINUTES ÎOCTOBER 25, 2011 - ROBERT ANDERSON TO CREEKSIDE RENEWABLES ADVISORY BOARD TO OCTOBER 2014 - LAVONNE HANSEN TO HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY TO AUGUST 2016 - DAVE JOHNSTON TO PLANNING COMMISSION TO MARCH 2016 - JULIE JENSEN TO POLICE COMMISSION TO MAY 2014 - TROY SCOTTING TO PARKS/RECREATION/COMMUNITY EDUCATION BOARD TO AUGUST 2014 (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Item 7(a)3 was pulled for separate discussion. Motion by Czmowski, second by Yost, to approve consent agenda with the exception of Item 7(a)3. Motion carried unanimously. Item 7(a)3 had further discussion. Mayor Cook pointed out that in the past, public hearings for annexations Had been heard at the City Council level, however this annexation hearing was held at the Planning Commission level. Mayor Cook wanted to clarify the legality of where the hearings should be held. Dan Jochum, Planning Director, explained that noted that state statute simply states that a public hearing must be held and doesnÓt specify in front of which body in must be held in front of. Mr. Jochum expressed that he felt since annexations are land use issues, public hearings serve well in front of the Planning Commission. Mayor Cook noted that he felt that made sense and just wanted it clarified since previous hearings had been held in front of the Planning Commission and the City Council. Motion by Arndt, second by Christensen, to approve Item 7(a)3. Motion carried unanimously. 8. PUBLIC HEARINGS Î 6:00 P.M. Î NONE 9. COMMUNICATIONS, REQUESTS AND PETITIONS (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) 10. UNFINISHED BUSINESS 11. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF SMALL CITIES DEVELOPMENT PROGRAM SHORT FORM APPLICATION Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward provided a presentation on the City of Hutchinson revitalization programs and the Small Cities Development Program Short Form application. Ms. Ward spoke about the improvements made to Park Towers in 2010 and 2011. Ms. Ward then reviewed the Small Cities Development Program Owner Occupied Rehab Program in the northeast neighborhood. The goal of the homeowner rehab program is to correct housing deficiencies related to the health and safety of owner-occupied households, as well as to improve energy efficiency. The program also improves the housing stock and revitalizes neighborhoods. Ms. Ward then explained that the short form application is for additional funds for the rehab program. These funds would allow for 10 more rehab projects. Motion by Arndt, second by Yost, to approve Small Cities Development Program Short Form Application and authorize allocation of $30,000 to the SCDP revolving loan funds from new construction to rehab as leverage to this application . Motion carried unanimously. (b)CONSIDERATION FOR APPROVAL OF SETTING TRUTH IN TAXATION HEARING 2 CITY COUNCIL MINUTES ÎOCTOBER 25, 2011 Motion by Czmowski, second by Christensen, to set Truth In Taxation hearing for December 7, 2011, at 6:00 p.m., at Hutchinson City Center. Motion carried unanimously. 12. GOVERNANCE (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) LIQUOR HUTCH QUARTERLY REPORT FOR JULY Î SEPTEMBER 2011 (b) CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER 2011 (c) CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2011 (d) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM OCTOBER 4, 2011 (e) PLANNING COMMISSION MINUTES FROM AUGUST 16, 2011 12(b) Î Council Member Yost commented that the administration and cemetery funds are over 100% already. Jeremy Carter, City Administrator, explained that the severance payouts for the previous City Administrator and a cemetery employee are included in these areas, hence the large use of funds. Everything else appears to be tracking well. 13. MISCELLANEOUS Bill Arndt Î Council Member Arndt asked about the status of improvement projects. John Olson, Public Works Manager, noted that most of the improvement projects are complete other than some paving on the streets that had frost boil repairs. School Road has been paved full width. Council Member Arndt also asked about paving in a small corner by the McLeod County Historical Museum. This area typically grows in full of weeds. Council Member Arndt asked about the large trees and logs located in the dam. Mr. Olson noted that a contractor should be getting to that work in the next couple of weeks. Discussion was held on work to be completed on Linden Avenue. Lastly, Council Member Arndt asked about the hauling of the snow from the schools. He noted that there is an open field right across from the high school instead of hauling it five miles out of town. John Olson will pass on this information to the school district. Mary Christensen Î Council Member Christensen noted that citizens have been asking her about having a dog park located in the city. Council Member Arndt suggested seeing if the infield at the Fairgrounds would be an option. It is completely fenced in and he suggested that perhaps an arrangement could be made with the Fairgrounds. Chad Czmowski Î Council Member Czmowski noted that tomorrow night at 6:30 p.m. at JakeÓs Pizza the first Hutchinson Area Mountain Bike Association meeting will be held. Jeremy Carter Î Mr. Carter noted that earlier in the meeting the Council had set December 7, 2011, at 6:30 p.m. for the Truth in Taxation hearing, however that evening is typically set aside for advent services in the church community so he suggested rescheduling the hearing so as not to provide a conflict for residents. Motion by Czmowski, second by Yost to re-set Truth in Taxation hearing to December 13, 2011, at 6:00 p.m. The hearing will be held during the regularly scheduled City Council meeting. Motion carried unanimously. Mr. Carter noted that at the workshop held today it was discussed to have a follow-up budget workshop on the general fund. Motion by Yost, second by Christensen, to set general fund budget workshop for November 17, 2011, at 4:00 p.m. Motion carried unanimously. Mayor Cook Î Mayor Cook noted he recently spoke at the redistricting panel. Results from that will be out in the near future. Mayor Cook also suggested that the City look into various survey tools such as Survey 3 CITY COUNCIL MINUTES ÎOCTOBER 25, 2011 Monkey or Zoomerang. These survey tools are relatively inexpensive and could be placed on the CityÓs web site. They could also be used both internally and externally. 14. ADJOURN Motion by Arndt, second by Cook, to adjourn at 6:15 p.m. Motion carried unanimously. ATTEST: Steven W. Cook Jeremy J. Carter Mayor City Administrator 4