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09-27-2011 CCMMINUTES REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 27, 2011 CALL TO ORDER – 5:30 P.M. 1. Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Eric Yost and Chad Czmowski. Others present were Jeremy Carter, City Administrator and Marc Sebora, City Attorney INVOCATION 2. – Pastor Kevin Oster, Our Savior’s Lutheran Church, delivered the invocation. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY 4. Jeremy Carter, City Administrator, noted that a new addition has been added to the playground equipment in Jaycee Park. The equipment was donated by the Hutchinson Jaycees. PUBLIC COMMENTS 5. MINUTES 6. (a)REGULAR MEETING OF SEPTEMBER 13, 2011 Motion by Arndt, second by Christensen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 7. (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a)RESOLUTIONS AND ORDINANCES 1.RESOLUTION NO. 13910 – RESOLUTION TO APPROPRIATE FOUND PROPERTY FOR HUTCHINSON POLICE SERVICES USE (b)CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS -CHANGE ORDER NO. 3 – LETTING NO. 2, PROJECT NO. 10-02 (SHERWOOD STREET SE EXTENSION) -CHANGE ORDER NO. 2 – LETTING NO. 3, PROJECT NO. 11-04 (2011 PAVEMENT MANAGEMENT PROGRAM PHASE 1) -CHANGE ORDER NO. 2 – LETTING NO. 2, PROJECT NO. 11-02 & 11-03 (INDUSTRIAL BLVD SE RECONSTRUCTION & ENERGY PARK BITUMINOUS WEAR COURSE PLACEMENT) (c)CONSIDERATION FOR APPROVAL OF AIRPORT AGRICULTURAL LEASE WITH SKYVIEW DAIRY (d)CONSIDERATION FOR APPROVAL OF ISSUING SHORT-TERM GAMBLING LICENSE APPLICATION TO HUTCHINSON HOCKEY ASSOCIATION ON JANUARY 28, 2012, AT AMERICAN LEGION POST 96 (e)CONSIDERATON FOR APPROVAL ISSUING MASSAGE LICENSE TO LIZ LINDEMEIER TO OPERATE A FACILITY LOCATED AT 133 MAIN STREET SOUTH CITY COUNCIL MINUTES –SEPTEMBER 27, 2011 (f)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Item 7(b) was pulled for separate discussion. Motion by Arndt, second by Czmowski, to approve consent agenda with the exception of the item noted above. Motion carried unanimously. Item 7(b) had further discussion. Council Member Yost asked for clarification about Change Order No. 2, Letting No. 2, Project No. 11-02 & 11-03. John Olson, Public Works Manager, noted that the bid specifications explained that an incentive would be given if the density was met per the specifications. The contractor met those specifications and therefore the change order reflects the incentive. Motion by Yost, second by Christensen, to approve Item 6(b). Motion carried unanimously. PUBLIC HEARINGS – 6:00 P.M. - NONE 8. COMMUNICATIONS, REQUESTS AND PETITIONS 9. (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) UNFINISHED BUSINESS 10. NEW BUSINESS 11. (a)CONSIDERATION FOR APPROVAL OF ACCEPTING MCLEOD COUNTY BOARD OF COMMISSIONERS’ OFFER TO PURCHASE AND INSTALL THE RADIO EQUIPMENT NECESSARY TO TRANSITION TO THE ARMER SYSTEM IN THE HUTCHINSON COMMUNICATION CENTER AND APPROVAL OF AGREEMENT FOR THE PURCHASE OF DISPATCH EQUIPMENT FOR THE CITY OF HUTCHINSON Mayor Cook noted that details of this arrangement were discussed at a workshop held on September 13, 2011. Jeremy Carter, City Administrator, explained that McLeod County will be purchasing equipment for the Hutchinson Police Services communication center with the intention that the City will maintain the equipment. Motion by Arndt, second by Czmowski, to approve accepting McLeod County Board of Commissioners’ offer to purchase and install the radio equipment necessary to transition to the ARMER system in the Hutchinson Communication Center and approve agreement for the purchase of dispatch equipment for the City of Hutchinson. Motion carried unanimously. GOVERNANCE 12. (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM AUGUST 16, 2011 (b)PLANNING, ZONING, BUILDING DEPARTMENT MONTHLY REPORTS FROM AUGUST 2011 (c)JOINT PLANNING BOARD MINUTES FROM AUGUST 17, 2011 MISCELLANEOUS 13. John Olson – Mr. Olson noted that the leaf vacuum service is scheduled to begin October 18, 2011. If large amounts of leaves begin to fall earlier than that, then the service will begin October 11, 2011. An informational sheet will be in the next utility bill, along with information on the City’s web site. Residents may call the public works department with any questions. Citizens may also be notified via the Everbridge system. John Olson also mentioned that staff of Clarke Mosquito Control will be working in the City on Thursday to cut the weeds on the Hwy 15 South median. These staff members will be volunteering their time and this 2 CITY COUNCIL MINUTES –SEPTEMBER 27, 2011 project is at their gesture. Mary Christensen – Council Member Christensen noted that she had received a comment that the signage on Event Center could be improved. Individuals from out of town had commented to her that they went right by the Event Center because they could not see a notable sign. Council Member Christensen also noted that the she had received comments that the weeds on the medians should be taken care of. Council Member Christensen noted that she has also received comments from residents in reference to the pavement of the Luce Line Trail. Mayor Cook noted that he and a group he is a part of recently met with legislators which went well. The legislators agreed that if a trail were to be paved, the Luce Line Trail is one of them. A factor in favor of the paving is the linking of the Luce Line Trail and Dakota Trail. The group the mayor is on, including Council Member Bill Arndt, presented to Parks/Trails Council today. This paving project has been worked on for several years. Snowmobiles, studs, horseback riding will still be allowed if the trail were paved and farm crossings would be upgraded. Bill Arndt – Council Member Arndt encouraged residents to water their trees due to the dry conditions. Eric Yost – Council Member Yost asked the timing for School Road completion. John Olson commented that the project should be completed by November 15, 2011. Jeremy Carter – Mr. Carter provided an update on rental unit inspections. The main violations are the same as they have been each year – having working smoke detectors and CO monitors that are functioning properly and that both have operating batteries installed. Mayor Cook – Mayor Cook asked that the free floating logs in the river dam be propped up on rocks or hauled out. The water conditions are very low so now may be the prime time to take care of these things. Mayor Cook also asked that the HUC minutes be included in the Governance section of the Council agenda packet. ADJOURN 14. Motion by Arndt, second by Cook, to adjourn at 5:55 p.m. Motion carried unanimously. ATTEST: Steven W. Cook Jeremy J. Carter Mayor City Administrator 3