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08-09-2011 CCMMINUTES REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 9, 2011 CALL TO ORDER – 5:30 P.M. 1. Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, and Eric Yost. Member absent was Chad Czmowski. Others present were Jeremy Carter, City Administrator and Marc Sebora, City Attorney INVOCATION 2. – Due to the absence of a pastor, the invocation was dispensed. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS 4. John Dietel, 185 Arch Street, presented before the Council. Mr. Dietel asked if a dog park has ever been considered within the city. Mayor Cook noted that this topic has been discussed and was included as a question on the citizen survey. Mr. Dietel also asked that the City consider amending the animal ordinance to allow chickens in the city limits. Mayor Cook expressed that he feels allowing chickens in the city would be one more thing for the police department to monitor and with staffing issues, that is difficult to do. Mayor Cook noted that, for example, coop inspections would be an additional task. Mr. Dietel asked of the procedure to distribute a petition. Marc Sebora, City Attorney, explained the requirements for a petition, which include needing 789 signatures, having a committee of five, etc. Mr. Sebora will meet with Mr. Dietel regarding the requirements of a petition. MINUTES 5. CONSENT AGENDA 6. (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a)RESOLUTIONS AND ORDINANCES 1.RESOLUTION NO. 13905 – RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY 2. ORDINANCE NO. 11-0674 – AN ORDINANCE ESTABLISHING A TEMPORARY MORATORIUM FOR THE CONSTRUCTION OF PRIVATELY-OWNED WELLS WITHIN THE CITY OF HUTCHINSON (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 11-0675 – AN ORDINANCE AMENDING SECTION 30.18 (REGULAR MEETING ORDER OF BUSINESS TO INCLUDE A “RECOGNITION OF GIFTS, DONATIONS AND COMMUNITY SERVICE TO THE CITY” SECTION (SECOND READING AND ADOPTION) (b)CONSIDERATION FOR APPROVAL OF ISSUING PUBLIC DANCE PERMIT TO AMERICAN LEGION POST 96 ON AUGUST 26, 2011 (c)CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO DEAN MAJOR TO SELL SWEET CORN IN THE SUPER 8 MOTEL (SHAMROCK) GRAVEL LOT (d)CONSIDERATION FOR APPROVAL OF ACCEPTANCE OF FAA GRANT FOR AIRPORT CITY COUNCIL MINUTES –AUGUST 9, 2011 IMPROVEMENTS (Letting No. 8/Project No. 11-11) (e)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(a)2, 6(a)3, and 6(d) were pulled for separate discussion. Motion by Yost, second by Christensen, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(a)2 had further discussion. Council Member Arndt expressed that he feels some language needs to be revised to protect current wells that are used for geothermal heat, such as those that are part of the new construction of Faith Lutheran Church. It was noted that the proposed moratorium pertains to new construction and not current wells in place. As part of the well discussion, these types of wells will be defined and addressed. Motion by Arndt, second by Yost, to approve Item 6(a)2. Motion carried unanimously. Item 6(a)3 had further discussion. Council Member Christensen asked for clarification of what will be included for gift donations and community service recognition that will be part of the agenda. Marc Sebora explained that the State Auditor requires that all donations or gifts to the City must be recognized by the City Council. In addition, if the City would so choose, certain community service events could be before the Council for public recognition. Motion by Christensen, second by Cook, to approve Item 6(a)3. Motion carried unanimously. Item 6(d) had further discussion. Kent Exner, City Engineer, noted that the State of Minnesota has not prepared the documents for the grant to date, therefore, Mr. Exner asked that this item be tabled to August 23, 2011. Motion by Arndt, second by Yost, to table Item 6(a)3 to August 23, 2011. Motion carried unanimously. PUBLIC HEARINGS – 6:00 P.M. - NONE 7. COMMUNICATIONS, REQUESTS AND PETITIONS 8. (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) UNFINISHED BUSINESS 9. NEW BUSINESS 10. (a)DISCUSSION REGARDING SETTING A TOWN HALL MEETING Mayor Cook noted that the proposed town hall meeting would be to review the 2012 preliminary budget. Jeremy Carter, City Administrator, explained that this would provide an opportunity for citizens to give feedback to the Council and see what is included in the budget. In addition, Mr. Carter could proposed presenting the final report of the citizen survey at the town hall meeting. Motion by Yost, second by Christensen, to set August 24, 2011, at 7:00 p.m. at the City Center for town hall budget meeting. Motion carried unanimously. (b)SETTING THE DATE AND FORMAT FOR 2011 ANNUAL CITY RECOGNITION EVENT Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that in the past the City recognition event has been held at the Event Center with a social time, recognition of board/commission members, dinner and more social time. It has typically been held in September. Motion by Arndt, second by Cook, to set September 22, for 2011 annual City recognition event. Kent Exner 2 CITY COUNCIL MINUTES –AUGUST 9, 2011 noted that the McLeod for Tomorrow transportation meeting is being held on this date and he was unsure as to the time it will be held. Staff and Council Members would like to be part of this. The Council asked that staff review other available dates in September and October for the recognition event. Motion by Arndt, second by Christensen, to table this item until August 23, 2011, meeting to allow staff time to review more available dates. Motion carried unanimously. (c)SETTING A PUBLIC MEETING FOR THE 2011 ANNUAL CITY RECOGNITION EVENT AT THE HUTCHINSON EVENT CENTER Motion by Yost, second by Cook, to table this item until the recognition event is set at the August 23, 2011, meeting. Motion carried unanimously. GOVERNANCE 11. (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a)HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM MAY 23, 2011 (b)FIRE DEPARTMENT MONTHLY UPDATE FROM JULY 2011 (c)PLANNING, ZONING, AND BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2011 (d)RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM AUGUST 2, 2011 MISCELLANEOUS 12. Mary Christensen – Council Member Christensen asked for an update on 400 Lynn Road. Jeremy Carter explained that a lead based paint is being put on to seal up the home and asbestos is being addressed. After that is complete, the house will be demolished and then a new foundation will be put in. These items are intended to be completed by the end of August. Bill Arndt – Council Member Arndt asked that due to the construction on Hwy 15 South, that no parking be allowed on the west side. Mr. Exner noted that no parking signs will be placed on the west side as the contractor had intended. Mr. Arndt also expressed that he believes mosquitoes are an issue this season even with the spraying applications. He asked if the spray was not effective and asked if extra sprays were given for specific community events, such as River Song and Relay for Life. It was noted that extra applications were given for RiverSong and regular applications have been made. Due to the wet and humid conditions, the mosquitoes can overbear the applications. Alternatives may be reviewed for the program (i.e. increased applications, completing in-house, etc.). Kent Exner – Mr. Exner noted that School Road is closed for construction. ADJOURN 13. Motion by Arndt, second by Christensen, to adjourn at 6:15 p.m. Motion carried unanimously. ATTEST: Steven W. Cook Jeremy J. Carter Mayor City Administrator 3