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04-12-2011 CCMMINUTES REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, APRIL 12, 2011 CALL TO ORDER – 5:30 P.M. 1. Mayor Steve Cook called the meeting to order. Members present were Mary Christensen, Bill Arndt, Eric Yost and Chad Czmowski. Others present were Jeremy Carter, City Administrator, Marc Sebora, City Attorney, and Kent Exner, City Engineer. INVOCATION 2. – Due to the absence of a pastor, the invocation was dispensed. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS 4. MINUTES 5. (a)REGULARMEETING OF MARCH 22, 2011 Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 6. (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) RESOLUTIONS AND ORDINANCES 1.RESOLUTION NO. 13863 – RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY (BICYCLES) 2.ORDINANCE NO. 11-0666 – AN ORDINANCE AMENDING ZONING ORDINANCE CHAPTER 154; SECTION 154.137 D(4) AND 3(11) REGARDING BANNER SIGNS (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 11-0667 – AN ORDINANCE AMENDING CITY CODE CHAPTER 54; STORMWATER MANAGEMENT ADDING LANGUAGE IN SECTION 54.05, USE OF STORMWATER PONDS (SECOND READING AND ADOPTION) (b)CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO CHRISTOPHER ULMER OF TNT FIREWORKS TO SELL FIREWORKS IN WALMART PARKING LOT (c)APPOINTMENT OF DIANNE WANZEK AND JON ROSS TO LIBRARY BOARD TO APRIL 2014 (d)APPOINTMENT OF MAYOR STEVE COOK, COUNCIL MEMBER ERIC YOST, CITY ADMINISTRATOR JEREMY CARTER AND CITY ATTORNEY MARC SEBORA TO COMMITTEE TO NEGOTIATE POSSIBLE HUTCHINSON HEALTH CARE BY-LAWS AND LEASE CHANGES AND RETAIN THE SERVICES OF ATTORNEY PAUL TORGERSON (e)CONSIDERATION FOR APPROVAL OF ISSUING PARADE PERMIT TO FOUNDATION FOR CITY COUNCIL MINUTES –APRIL 12, 2011 CHALLENGED CHILDREN ON MAY 21, 2011 (f)CONSIDERATION FOR APPROVAL OF ISSUING WINE/BEER LICENSE TO RAHN HOSECK DBA MAIN STREET PIZZA (PREVIOUSLY HELD ON-SALE INTOXICATING LIQUOR LICENSE) (g)CONSIDERATION FOR APPROVAL OF 3.2 MALT LIQUOR LICENSE RENEWALS HUTCHINSON HUSKIES BASEBALL ASSOCIATION SKY VENTURES (PIZZA HUT) COBORN’S INC (CASHWISE) NORTHERN TIER RETAIL LLC (SUPERAMERICA) ERICKSON OIL PRODUCTS, INC. (FREEDOM VALU CENTER) ERICKSON’S DIVERSIFIED CORPORATION (ECONO FOODS) WALMART SUPERCENTER (h)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Item 6(a)2 was pulled for separate discussion. Motion by Czmowski, second by Yost, to approve consent agenda with the exception of Item 6(a)2. Motion carried unanimously. Item 6(a)2 had further discussion. Council Member Christensen asked for clarification on what a banner is defined as. City Attorney Marc Sebora explained that a banner is typically a sign advertising a business’ special event or discount. The Council consented that clarification needs to be made on what qualifies as a banner sign. Motion by Christensen, second by Arndt, to table this item to allow for clarification of banner signs. Motion carried unanimously. PUBLIC HEARINGS – 6:00 P.M. 7. (a)2011 PAVEMENT MANAGEMENT PROGRAM PHASE 1 PROJECT (LETTING NO. 3, PROJECT NO. 11-04) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that this project includes th street rehabilitation on Kouwe Street NW, Water Street NW and James Street NW between Hwy 7 and 5 Avenue. The proposed improvements could include reclaiming/removing the existing pavement section, grading, minimal/complete curb replacement, draintile installation and new pavement surfacing. Mr. Exner reviewed each street specifically. The project is expected to begin in early June and be completed by September 2, 2011. Mr. Exner noted that the approval being considered tonight is to proceed with staff completing plans and specifications and getting actual bids for completing the work. The assessment hearing is scheduled for the May 10, 2011, City Council meeting. th Dan Hall, 125 4 Avenue, presented before the Council. Mr. Hall noted that he is currently paying assessments on the Hwy 7 project hence he asked about being assessed twice. It was explained to Mr. Hall that he receives a credit due to his property being a corner lot. Kristine Otte, 267 Kouwe Street, presented before the Council. Ms. Otte noted that she owns a day care center on Kouwe Street. Ms. Otte asked for assurance that the parents of the children will have access to the day care. Mr. Exner noted that there will be access, however at times could be limited. thth Mike Marvan, 134 5 Avenue, presented before the Council. Mr. Marvan asked if 5 Avenue was being th reconstructed this year. It was clarified for him that 5 Avenue is scheduled for 2012. 2 CITY COUNCIL MINUTES –APRIL 12, 2011 Motion by Arndt, second by Czmowski, to close public hearing. Motion carried unanimously. Motion by Yost, second by Christensen, to approve completing plans and specifications and receiving bids on 2011 pavement management program phase 1 project. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS 8. (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a)PRESENTATION BY JEAN WARD, EXECUTIVE DIRECTOR OF HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY Jean Ward, Executive Director of Hutchinson Housing & Redevelopment Authority, provided a presentation on the activities of the HRA for 2010. These activities included improvements to Park Towers, rehabilitation programs, first time homebuyer programs, and foreclosure remediation. Ms. Ward also reviewed the priorities of the HRA for 2011. These priorities include home ownership and home rehabilitation. Further, Ms. Ward detailed housing data related to homes in the City of Hutchinson. It was noted that identified nuisance properties should be priorities when it comes to available funding for rehabilitation. Ms. Ward noted that she will bring that request to the HRA Board. (b)PRESENTATION BY TOM KLOSS, INFORMATION TECHNOLOGY DIRECTOR – ENHANCED CITIZEN NOTIFICATON SYSTEM Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss explained that the City currently uses a system called Nixle as a citizen notification system. Initially, this system was available to use free of charge. The City has been notified that as of the end of the month, the service will no longer be free except for public safety agencies. The City, along with six other cities, researched other options. A company called Everbridge has been selected as an alternative provider to Nixle. Everbridge allows more options for notification such as text messages, email, phone voice message, cell phone voice message, Blackberry, etc., whereas Nixle only has capability to send messages via text and email. Everbridge is offering a pricing discount for the six cities. This service in included in the budget for 2011. UNFINISHED BUSINESS 9. NEW BUSINESS 10. (a)PRESENTATION BY PUBLIC ARTS COMMISSION AND APPROVAL TO PROCEED WITH ARTS PROJECT PROCESS Mayor Cook explained that the Public Arts is working on a project and would like processes approved, however the chair of the Public Arts Commission has requested that the item be tabled to allow more time to put the presentation together. Motion by Arndt, second by Yost, to table this item to the next City Council meeting. Motion carried unanimously. Mayor Cook spoke about the $25,000 seed money that was set aside for the Public Arts Commission. Discussion was also held to bond $15,000 each year for projects. Discussion was held among staff that perhaps bonding was not the appropriate method, but rather to take the $15,000 out of the capital projects fund each year. This allows for more flexibility in carrying funds over each year. This change will require a revised funding Resolution to be approved which will be presented at the next Council meeting. (b)CONSIDERATION FOR APPROVAL OF PROJECT AWARD FOR TRUNK HWY 15 WATER MAIN LINING PROJECT (LETTING NO. 6, PROJECT NO. 10-09) Kent Exner, City Engineer, presented before the Council. Mr. Exner noted that bids were opened on April 7, 2011, for this project. The low bidder came in with a bid of $1,174,755.72 submitted by Fer-Pal 3 CITY COUNCIL MINUTES –APRIL 12, 2011 Construction USA LLC of Taylor, Michigan. This project will be split among Golden Valley, Hutchinson and Fridley. Hutchinson’s share of the project is $613,799.12. Motion by Arndt, second by Czmowski, to approve project award for Trunk Hwy 15 Water Main Lining Project to. Motion carried unanimously. GOVERNANCE 11. (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a)FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2011 (b)HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JANUARY 24 AND FEBRUARY 28, 2011 (c)PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM MARCH 7, 2011 (d)CREEKSIDE RENEWABLES ADVISORY BOARD MINUTES FROM JANUARY 19, 2011 No action required for these items. MISCELLANEOUS 12. Mary Christensen – Council Member Christensen noted that she had received inquiries on the status of the property located at 400 Lynn Road. This property is in extremely poor condition. Mayor Cook noted that ideally the HRA will be able to purchase the property and demolish it. At this time the City is waiting to hear from the property owner, whom is a mortgage company in California. Chad Czmowski – Council Member Czmowski noted that the Bike & Blade Bonanza is being held April 16, 2011, at the McLeod County Fairgrounds from 9am – 11am. Kids can get bike helmets for $5.00. Jeremy Carter – Mr. Carter noted that the financial auditors will be at City Center next week conducting the 2010 audit. Mayor Cook – Mayor Cook congratulated Jeremy Carter and staff on receiving the Award of Excellence in Financial Reporting Mayor Cook also thanked street staff for addressing road conditions. Lastly, Mayor Cook mentioned that a community survey is being put together to be distributed soon. ADJOURN 13. Motion by Arndt, second by Cook, to adjourn at 7:10 p.m. Motion carried unanimously. 4