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11-23-2010 CCMMINUTES REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 23, 2010 CALL TO ORDER – 5:30 P.M. 1. Mayor Steve Cook called the meeting to order. Members present were Jim Haugen, Eric Yost, Bill Arndt and Chad Czmowski. Others present were Gary Plotz, City Administrator, and Marc Sebora, City Attorney INVOCATION 2. – Due to the absence of a pastor, the invocation was dispensed. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS 4. MINUTES 5. (a)REGULARMEETING OF NOVEMBER 9, 2010 Motion by Arndt, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 6. (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a)RESOLUTIONS AND ORDINANCES 1.RESOLUTION NO. 13809 - RESOLUTION AUTHORIZING TRANSFER OF FUNDS FROM ENTERPRISE FUNDS TO 2010 IMPROVEMENT BOND CONSTRUCTION FUND AND 2010 CONSTRUCTION FUND TO GENERAL FUND AND CAPITAL PROJECT FUND FOR ENGINEERING AND ADMINISTRATION FEES 2.ORDINANCE NO. 10-0662 – AN ORDINANCE AUTHORIZING THE SALE OF MUNICIPALLY OWNED REAL PROPERTY TO SILVER LAKE CAPITAL PARTNERS, LLC; PURCHASE OF LAND FROM SILVER LAKE CAPITAL PARTNERS, LLC AND USE OF COMMUNITY IMPROVEMENT FUND (b)PLANNING COMMISSION ITEMS 1.CONSIDERATION OF AMENDING ZONING ORDINANCE SECTION 154.118 ADDING LANGUAGE TO THE FENCE REQUIREMENTS REGARDING FENCE SETBACKS FROM TRAILS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 10- 0663 FOR DECEMBER 14, 2010) (c)CONSIDERATION FOR APPROVAL OF ITEMS FOR SCHOOL ROAD NW IMPROVEMENT PROJECT (LETTING NO. 1, PROJECT NO. 11-01) – ORDERING PREPARATION OF REPORT ON IMPROVEMENT AND CALLING HEARING ON IMPROVEMENT (d)CONSIDERATION FOR APPROVAL OF ITEMS FOR PLAZA 15 PARKING LOT IMPROVEMENTS, CITY PARKING LOT B RECONSTRUCTION AND TRUNK HIGHWAY 15 AND SOUTH GRADE ROAD INTERSECTION RECONFIGURATION PROJECTS (LETTING NO. 5, PROJECT NO. 11-06, 11-07 AND 11-08) – ORDERING PREPARATION OF REPORT ON IMPROVEMENT, RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT (e)CONSIDERATION FOR APPROVAL OF ISSUING 2011 ANNUAL LICENSES (f)CONSIDERATION FOR APPROVAL OF USE OF FACILITIES AGREEMENT BETWEEN HUTCHINSON SCHOOL DISTRICT AND CITY OF HUTCHINSON FOR 2010-2012 CITY COUNCIL MINUTES –NOVEMBER 23, 2010 (g)CONSIDERATION FOR APPROVAL OF ISSUING OFF-SALE 3.2 MALT LIQUOR LICENSE TO NORTHERN TIER RETAIL LLC (NEW OWNERS OF SUPERAMERICA) (h)CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT/PEDDLER LICENSE TO JERILYN BREITKREUTZ (i)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(a)2, 6(b)1, and 6(d) were pulled for separate discussion. Motion by Czmowski, second by Arndt, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(a)2 had further discussion. Mayor Cook asked whether the assessments could these be paid over time instead of upfront. It was noted that this is an internal process decision that could be made by the finance departement. The wording of ordinance is not affected if the assessments are paid in a different manner. Motion by Haugen, second by Cook, to approve Item 6(a)2. Motion carried unanimously. Item 6(b)1 had further discussion. Mayor Cook noted that this item was not a unanimous decision by the Planning Commission as there was one opposing vote to the proposed ordinance language. The concern by the Planning Commissioner was mainly for adjacent property owner rights. Marc Sebora, City Attorney, noted that this is ultimately a setback issue and the ordinance is requiring a two foot setback from trails to fences. Motion by Czmowski, second by Yost, to approve Item 6(b)1. Motion carried unanimously. Item 6(d) had further discussion. Council Member Yost asked the reasoning for the full extent of the items included in the projects, such as, is the Plaza 15 project necessary? Kent Exner, City Engineer, noted that the Plaza 15 parking lot reconstruction is from the old Runnings site to the north of Plaza 15 and then on the easterly side. The majority of the costs would be assessed back to the hospital and the hospital has been planning and budgeting for the project. Mr. Exner explained the projects at the TH 15/South Grade Road intersection and he also spoke about access control being established near the old Runnings site. Motion by Yost, second by Cook, to approve Item 6(d). Motion carried unanimously. Miscellaneous – Miles Seppelt, EDA Director, presented before the Council. Mr. Sepplet explained that the EDA is looking at obtaining a grant from the Minnesota Department of Employment and Economic Development. The grant is a Community Development Block Grant Microenterprise Grant. Part of the process of obtaining the grant is to have a public hearing. Motion by Czmowski, second by Arndt, to approve Resolution No. 13811, setting public hearing for December 14, 2010, at 6:00 p.m. Motion carried unanimously. PUBLIC HEARINGS – 6:00 P.M. - NONE 7. COMMUNICATIONS, REQUESTS AND PETITIONS 8. (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) (a)PRESENTATION ON CITY OF HUTCHINSON WELLNESS PROGRAM – WELLS FARGO ADVISORS Gary Plotz, City Administrator, noted that the City has been discussing implementing a wellness program 2 CITY COUNCIL MINUTES –NOVEMBER 23, 2010 for several years. Through research, staff has located a program through Wells Fargo Advisors. Implementing such a program is rather cutting edge, as not many cities have implemented such a program. Sarah Ziemer, Wells Fargo Advisors, presented before the Council. Ms. Ziemer explained what a health promotion strategy is. Ms. Ziemer shared many statistics on how wellness programs can reduce medical claims for an employer. Ms. Ziemer also reviewed a three-year plan to implement a wellness program. The program includes an assessment with a biometric screening and health assessment, then engagement which includes an online personalized portal, lifestyle coaching, onsite programs and care management/disease management, then a post-program evaluation which includes biometric screenings, online health questionnaire, medical claims analysis and pharmaceutical claims analysis. Lastly results are reviewed, which should see lower medical costs, improved morale and increased productivity. Ms. Ziemer presented a proposed three-year plan for the City to consider as a program, which includes incentives for employees. Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that staff has been working with its health insurance representative on its health insurance renewal. Health Partners has proposed implementing a health savings account program, which will see a 10.6% premium increase, as opposed to an original 17% increase proposal. However, the City will still implement 17% premium increase for employees, with the additional funds being funneled into the health savings account for the employees. Everything else with the plan is virtually the same, however with less out of pocket exposure for the employee. Motion by Haugen, second by Czmowski, to implement City wellness program as presented by Wells Fargo Advisors and approve health savings account insurance program as presented by Brenda Ewing, Human Resources Director. Motion carried unanimously. (b)UPDATE ON HRA HOUSING AND RADON TESTING – JEAN WARD, HRA EXECUTIVE DIRECTOR Jean Ward, HRA Executive Director, presented before the Council. Ms. Ward provided an update on the Hutchinson housing program and HRA programs. 58 foreclosure sales have occurred in the city since November 10, 2010, as opposed to 50 foreclosure sales in 2009. Albeit, house sales and sales prices have increased slightly. Even with these increases, unemployment rates have continued to be high. Ms. Ward then reviewed many of the programs the HRA is administering. Jean Johnson, McLeod County Public Health, presented before the Council. Ms. Johnson provided a presentation on radon in homes. Radon comes from uranium in the soil. Test kits are available at McLeod County Household Hazardous Waste and will soon be available at the city’s building department. UNFINISHED BUSINESS 9. (a)CONSIDERATION FOR APPROVAL OF PROPOSED CHANGES TO THE BY-LAWS OF HUTCHINSON HEALTH CARE Mayor Cook noted that there are still a few details to iron out in Section 4.4. Motion by Czmowski, second by Yost, to table this item. Motion carried unanimously. NEW BUSINESS 10. (a)CONSIDERATION FOR APPROVAL OF AWARD OF GUARANTEED ENERGY SAVINGS CONTRACT TO AMERESCO, INC. Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that a project summary has been included in the Council packet. John Paulson, Environmental Specialist, presented before the Council. Mr. Paulson reviewed the project summary which includes a comprehensive city-wide lighting retrofit. The process included a building-by-building, fixture-by-fixture audit. Mr. Paulson explained the next steps should the contract be awarded. It was noted that, as part of the agreement, Ameresco will bring forth to the City the contractor(s) being selected to perform the work prior to work being performed. Motion by Czmowski, second by Cook, to approve awarding guaranteed energy savings contract to Ameresco, Inc. Motion carried unanimously. 3 CITY COUNCIL MINUTES –NOVEMBER 23, 2010 (b)CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL ORGANIZATIONAL MEETING FOR JANUARY 3, 2011 Motion by Czmowski, second by Yost, to set January 3, 2011, at 5:00 p.m. for organizational meeting. Motion carried unanimously. (c)CONSIDERATION FOR APPROVAL OF R-BAN FINANCING FOR SENIOR CARE HOUSING PROJECT Jeremy Carter, Finance Director, presented before the Council. Mr. Carter explained that this item is the final step for the financing for the hospital senior care housing project. The City is the issuer for the anticipation notes mainly to gain a tax-exempt status for the hospital, which allows for lower interest rates for the project. The action for this item is mainly to name the city as the issuer, however the hospital holds the responsibility for the notes. Motion by Czmowski, second by Arndt, to approve Resolution No. 13810, approving a project on behalf of Hutchinson Senior Care Services, authorizing the issuance of health care revenue anticipation notes, Series 2010. Motion carried unanimously. (d)CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS ND PROPERTY ACQUISITION OF PROPERTY LOCATED AT 105 2 AVENUE SE Motion by Arndt, second by Yost, to convene into closed session at 7:40 p.m. Motion carried unanimously. Motion by Arndt, second by Convene, to reconvene into open session at 8:21p.m. Motion carried unanimously. GOVERNANCE 11. (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a)PLANNING, ZONING AND BUILDING DEPT. MONTHLY REPORTS FROM SEPTEMBER AND OCTOBER 2010 (b)HUTCHINSON PLANNING COMMISSION MEETING MINUTES FROM OCTOBER 19, 2010 (c)CITY OF HUTCHINSON FINANCIAL REPORT AND INVESTMENT REPORT FOR OCTOBER 2010 MISCELLANEOUS 12. Eric Yost – Council Member Yost commented that a representative needs to be appointed to the Pioneerland Library Board. Gary Plotz – Mr. Plotz noted that he would like to set public open houses for the upcoming retirements of city officials, Jim Haugen and Gary Plotz. Jim Haugen’s retirement reception is scheduled for December 28, 2010, at 4:00 p.m. in the Council Chambers. Gary Plotz’s City retirement reception is scheduled for December 30, 2010, at 3:30 p.m. at the Event Center. Motion by Arndt, second by Czmowski, to set retirement receptions for Jim Haugen and Gary Plotz at the times noted above. Motion carried unanimously. Mr. Plotz also noted that he is having a personal retirement party on December 30, 2010, at 6:30 p.m. at Event Center. Motion by Arndt, second by Haugen, to set retirement party as noted above. Motion carried unanimously. Motion by Arndt, second by Haugen, to set employee holiday party on December 10, 2010, at 5:30 p.m. as public meeting. Motion carried unanimously. Gary Plotz spoke about potential sites for wind projects. These include areas in the industrial park and near the HATS facility. John Paulson, Environmental Specialist, is working on the application for this no- 4 CITY COUNCIL MINUTES –NOVEMBER 23, 2010 cost project. Mayor Cook – Mayor Cook noted that a 5% increase in both the water and sewer rates is being considered. Mayor Cook proposed that if any non-planned LGA funds are received, those funds be earmarked for the water/sewer funds to aid in capital projects and keep rates stable. Mayor Cook also suggested having a one-year review of a project after completion. Assumptions, goals, and processes could be reviewed. ADJOURN 13. Motion by Arndt, second by Haugen, to adjourn at 8:22 p.m. Motion carried unanimously. ATTEST: Steven. W. Cook Gary D. Plotz Mayor City Administrator 5