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10-26-2010 CCMMINUTES REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, OCTOBER 26, 2010 CALL TO ORDER – 5:30 P.M. 1. Mayor Steve Cook called the meeting to order. Members present were Jim Haugen, Eric Yost, Bill Arndt and Chad Czmowski. Others present were Gary Plotz, City Administrator, and Marc Sebora, City Attorney. INVOCATION 2. – Pastor Todd Harris, Oak Heights Covenant Church, delivered the invocation. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS 4. MINUTES 5. (a)REGULARMEETING OF OCTOBER 12, 2010 Motion by Yost, second by Czmowski, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA 6. (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a)RESOLUTIONS AND ORDINANCES 1.RESOLUTION NO. 13800 – RESOLUTION CERTIFYING SPECIAL ASSESSMENTS 2.RESOLUTION NO. 13801 - RESOLUTION SETTING INTEREST RATE FOR 2010 ADOPTED ASSESSMENT ROLLS (b)REAPPOINTMENT OF JOEL SCHWARZE TO AIRPORT COMMISSION TO SEPTEMBER 2015 (c)CONSIDERATION FOR APPROVAL OF ISSUING MASSAGE LICENSE TO MARY MAY TO OPERATE MASSAGE FACILITY LOCATED AT 35 NORTH MAIN STREET (d)CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Czmowski, second by Cook, to approve consent agenda. Motion carried unanimously. PUBLIC HEARINGS – 6:00 P.M. 7. (a)CONSIDERATION FOR APPROVAL OF ISSUING ON-SALE INTOXICATING AND SUNDAY LIQUOR LICENSE TO JOSEPH W. FREDERICK, SR. OF TWO JOES HUTCHINSON, INC. DBA BUFFALO WILD WINGS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora noted that staff has reviewed the full application in detail and has no concerns with issuing a liquor license to Mr. Frederick, Sr. Motion by Arndt, second by Cook, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Haugen, to approve issuing on-sale intoxicating and Sunday liquor license to Joseph W. Frederick, Sr., of Two Joes Hutchinson, Inc. dba Buffalo Wild Wings. Motion carried unanimously. CITY COUNCIL MINUTES –OCTOBER 26, 2010 Joseph Frederick presented before the Council and provided them an update on the progress of the restaurant. Proposed opening date is January 17, 2011. COMMUNICATIONS, REQUESTS AND PETITIONS 8. (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) UNFINISHED BUSINESS 9. (a)ORDINANCE NO. 10-0661 – AN ORDINANCE AMENDING CITY CODE CHAPTER 154 – ZONING; SECTION 154.004, DEFINITIONS, SECTION 154.136, GENERAL REQUIREMENTS FOR SIGNS; SECTION 154.138, PROHIBITED SIGNS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that at the last meeting it was suggested to clarify the language in the ordinance pertaining to public information signs in residential districts. Time and temperature/public information signs will be allowed in R-1 – R-5 districts with the stipulation that the signs are not flashing, the background is black and characters are single lines. The Planning Commission was in favor of the general concept of the proposed language in the ordinance. Motion by Haugen, second by Yost, to approve Ordinance No. 10-0661. Motion carried unanimously. (b)CONSIDERATION FOR APPROVAL OF SETTING 2011 GOAL-SETTING WORKSHOP WITH CITY ADMINISTRATOR AND CITY COUNCIL Mayor Cook noted that he had spoken with Jeremy Carter, City Administrator-elect, who suggested having a preliminary workshop before year’s end and then having a workshop the end of January after he has taken office. Mayor Cook suggested just holding a formal workshop near the end of January 2011. Motion by Czmowski, second by Yost, to set January 25, 2011, at 4:00 p.m. as goal-setting workshop/review with City Administrator Jeremy Carter. Motion carried unanimously. NEW BUSINESS 10. (a)DISCUSSION OF THE CREATION OF A MOSQUITO SPRAYING RESERVE ACCOUNT Mayor Cook suggested creating a reserve account to compensate for extra wet summers where additional sprays may be necessary. Staff would then notify the Council on a week to week basis if those funds would be utilized from the reserve account for mosquito spraying. John Olson, Public Works Manager, presented before the Council. Mr. Olson spoke of details of the current contract and various costs for each spray. An amount of $15,000 was suggested to be placed in the account. General discussion was held regarding appropriate spraying measures. A Resolution will be drafted for consideration at the next Council meeting. (b)DISCUSSION OF WATER/SEWER DEBT AND ALTERNATIVE FUNDING Mayor Cook asked staff to put together information in relation to alternative funding if the local sales tax is not approved in order to pay off the waster/sewer debt. Jeremy Carter, Finance Director, presented before the Council. Mr. Carter presented figures showing different alternatives the City may need to consider if the local sales tax option is not approved in order to cover the water/sewer debt. All of the illustrations are to generate $1 million to aid in paying off the water/sewer debt. These figures include a flat meter rate fee on both the water and sewer side for all users, which would create an additional monthly fee of $17.16. Another illustration showed an equivalent meter (standard by AWWA) rate fee of 2 CITY COUNCIL MINUTES –OCTOBER 26, 2010 $7.47 on both water and sewer which would generate a monthly fee of $14.94 for all users. Other illustrations showed monthly increases to residential users only, which showed monthly increases of $19.08 and $18.61 respectively on flat meter rates and equivalent meter rates. These rates show that if they need to be imposed, the yearly payment would be higher than the proposed approximate $80/year that will be generated through a local sales tax option. (c)CONSIDERATION FOR APPROVAL OF SETTING TRUTH IN TAXATION HEARING Jeremy Carter, Finance Director, presented before the Council. Mr. Carter noted that the Truth in Taxation hearing must be held after 6:00 p.m., but can be held during a Council meeting, although historically the City has held the hearing separate from a Council meeting. Mayor Cook suggested holding a town hall budget meeting separate and then holding the truth in taxation hearing at a Council meeting. Motion by Arndt, second by Yost, to set Town Hall Budget meeting for November 18, 2010, at 6:00 p.m. at the City Center with the Truth in Taxation hearing being held during the first Council meeting in December at 6:00 p.m. as a public hearing. Motion carried unanimously. (d)CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR DECEMBER 14, 2010, TO DISCUSS COMPREHENSIVE PLAN Dan Jochum, Planning Director, presented before the Council. Mr. Jochum explained that staff would like to hold a workshop with the Council to review the comprehensive plan. The Planning Commission has reviewed the comprehensive plan work program. The entire process will take 12-18 months and is slated to begin early in 2011. Motion by Yost, second by Czmowski, to set Council workshop for December 14, 2010, at 4:00 p.m. to discuss comprehensive plan. Motion carried unanimously. GOVERNANCE 11. (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a)CITY OF HUTCHINSON FINANCIAL REPORT FOR SEPTEMBER 2010 (b)CITY OF HUTCHINSON INVESTMENT REPORT FOR SEPTEMBER 2010 (c)PLANNING COMMISSION MINUTES FROM SEPTEMBER 21, 2010 (d)JOINT PLANNING BOARD MINUTES FROM SEPTEMBER 15, 2010 Council Member Yost asked about the revenues indicated on the financial report. They seem a bit low compared to expenses. Jeremy Carter explained that the tax settlement, LGA and transfers have yet to be received. MISCELLANEOUS 12. Bill Arndt – Council Member Arndt noted that he has received many positive comments on the leaf vacuum service. Gary Plotz, City Administrator, noted that 40 tons of leaves were picked up last week. Eric Yost – Council Member Yost encouraged everyone to vote at next week’s election. Gary Plotz – Mr. Plotz noted that he and staff members have been working on a wellness program utilizing a model from the City of Winona. Mr. Plotz noted that the City of Winona has not fully completed their model, therefore staff will be utilizing a model created in the private insurance sector. A program will be brought before the Council at the November 23, 2010, City Council meeting. Also, measurement objectives are being worked on with representatives from the private sector. 3 CITY COUNCIL MINUTES –OCTOBER 26, 2010 Mayor Cook – Mayor Cook noted that the tractors being used for the leaf vacuum program are rented and not owned by the City. Gary Plotz noted the price difference between the purchase of a street sweeper (over $200,000) and the rental of the tractors for the leaf vacuum ($5,000). ADJOURN 13. Motion by Arndt, second by Yost, to adjourn at 6:25 p.m. Motion carried unanimously. ATTEST: Steven W. Cook Gary D. Plotz Mayor City Administrator 4