01-25-2010 CCMMINUTES
REGULAR MEETING Î HUTCHINSON CITY COUNCIL
MONDAY, JANUARY 25, 2010
1. CALL TO ORDER Î 5:30 P.M.
Mayor Cook called the meeting to order. Members present were Jim Haugen, Bill Arndt, Eric Yost and Chad
Czmowski. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora,
City Attorney.
2. INVOCATION Î Due to the absence of Rev. Howard Anderson, HunterÓs Ridge Community Church, the
invocation was dispensed.
3. PLEDGE OF ALLEGIANCE
4. PUBLIC COMMENTS
5. MINUTES
(a) REGULAR MEETING OF JANUARY 12, 2010
Motion by Czmowski, second by Yost, to approve the minutes as presented. Motion carried unanimously.
6. CONSENT AGENDA
(Purpose: only for items requiring Council approval by external entities that would otherwise
have been delegated to the City Administrator. Traditionally, items are not discussed.)
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 13691 - RESOLUTION REVISING 2010 FEE SCHEDULE (CEMETERY
RATES)
2. RESOLUTION NO. 13692 - RESOLUTION FOR PURCHASE (LEAF COLLECTORS)
(c) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 3, LETTING NO. 1/PROJECT NO.
09-01 Î ENERGY PARK IMPROVEMENTS PHASE 1
(d) CONSIDERATION FOR APPROVAL OF AIRPORT AGRICULTURAL LAND LEASES
(e) CONSIDERATION FOR APPROVAL OF ASSESSMENT ROLL REVISIONS
(f) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR GARY PLOTZ AND
TH
YEAR BIOCYCLE CONFERENCE FROM APRIL
DOUG JOHNSON TO PRESENT AT THE 25
12 Î APRIL 15, 2010, IN SAN DIEGO, CALIFORNIA
(g) REAPPOINTMENT OF CLIFF SWANSON AND LOUISE JESSEN TO THE SENIOR ADVISORY
BOARD TO JANUARY 2013
(h) CONSIDERATION FOR APPROVAL OF ISSUING SUNDAY LIQUOR LICENSE TO
LAMPLIGHTER LOUNGE, II INC.
(i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
Items 6(b)1, 6(b)2 and 6(f) were pulled for separate discussion.
Motion by Arndt, second by Haugen, to approve consent agenda with the exception of the items noted
CITY COUNCIL MINUTES ÎJANUARY 25, 2010
above. Motion carried unanimously.
Item 6(b)1 had further discussion. Mayor Cook explained that a new option is available at the cemetery,
that
being the option of family estate lots. These lots will include a larger memorial with flush stones for the
individual lots within the estate lot.
Motion by Haugen, second by Arndt, to approve Item 6(b)1. Motion carried unanimously.
Item 6(b)2 had further discussion. Council Member Yost asked about the equipment itself and whether or
not the equipment had been specified out or if Hutchinson is simply using the same model as that of
Mankato. Gary Plotz, City Administrator, noted that much discussion was held with the manufacturer of
the equipment and staff feels confident that the model proposed will be a good fit for the operations being
proposed. Mayor Cook also suggested only allowing leaves in the gutter for a specific time period. The leaf
vacuum will also alleviate street sweeping that will be necessary.
Motion by Yost, second by Czmowski, to approve Item 6(b)2. Motion carried unanimously.
Item 6(f) had further discussion. Gary Plotz, City Administrator, noted that he and Doug Johnson, Compost
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Site Manager, had been contacted by the organizer of the 25 Biocycle Conference requesting that they
present at the upcoming conference in April. A feature article will be in the Biocycle magazine in the near
future. Doug Johnson presented before the Council. Mr. Johnson explained that the cost for he and Gary
Plotz to attend will total approximately $2000. This includes air fare, room, meals and transportation at the
conference. The registration fee will be waived by Biocycle.
Motion by Arndt, second by Yost, to approve Item 6(f). Motion carried unanimously.
7. PUBLIC HEARINGS Î 6:00 P.M.
8. COMMUNICATIONS, REQUESTS AND PETITIONS
(Purpose: to provide Council with information
necessary to craft wise policy. Always looking toward the future, not monitoring past)
9. UNFINISHED BUSINESS
10. NEW BUSINESS
11. GOVERNANCE
(Purpose: to assess past organizational performance, develop policy that guides the organization and
Council and manage the logistics of the Council. May include monitoring reports, policy development and governance
process items.)
(a) UPDATE ON ICMA BALDRIGE PROGRAM Î GARY PLOTZ
Gary Plotz, City Administrator, presented before the Council. Mr. Plotz provided an overview of a webinar
he and other staff members attended related to the Baldrige Quality Program. According to the webinar,
attributes of a Baldrige organization include clear direction from senior leadership, purpose and mission are
understood, customer focused, loyal workforce Î understand how they fit in/contribute, informed evidence
based decision making. When using Baldrige as elected officials staff reports are to include
data/information, participate directly in development of strategic plan, using a business plan as
AdministratorÓs work plan and receiving regular reports regarding constituent requests and complaints.
When using Baldrige as a city manager you reinforce vision, mission and values, review results on key
strategic outcomes and performance measures, get out of the office and build relationships with customers
and stakeholders.
In order to obtain the Baldrige award, an organization gains points in seven categories: leadership, strategic
planning, customer & market focus, measurement, analysis & knowledge management, workforce focus,
process management and results. Success in this program is measured by satisfied customers, low tax rate,
low crime rate and happy, motivated employees.
(b) CONSIDERATION FOR APPROVAL OF REVISED ENDS STATEMENTS
Mayor Cook stated that a workshop was held prior to the last Council meeting in reference to input
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CITY COUNCIL MINUTES ÎJANUARY 25, 2010
received
from various community members on revisions to the ends statements. These ends statements are basically
goals of the city. The goals are broken up into the areas of public safety, health and
recreation, transportation and mobility, economic development, environment and good government. Mayor
Cook suggested a couple of ends to add to the long term ends, which include updating the CityÓs
Comprehensive Plan, advocating for a County EDA, building a recreational bike terrain track, completing
reconstruction of Les Kouba Parkway, and cleaning up and marketing train depot area for redevelopment or
transform into a city park.
Council Member Yost commented that in sections 3.1 and 3.2 it may be confusing as to why there is no
explanation behind the rankings of the subcategories. Mayor Cook noted that the subcategories are mainly
to prioritize.
Motion by Czmowski, second by Yost, to approve revised ends statements with the additional revisions
noted above. Motion carried unanimously.
(c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM JANUARY 5, 2010
(d) PLANNING/ZONING/BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2009
(e) CITY OF HUTCHINSON INVESTMENT REPORT FOR DECEMBER 2009
(f) CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2009
(g) CITY OF HUTCHINSON WEB SITE STATISTICS REPORT FOR DECEMBER 2009
No action required for Item 11(b) Î 11(f).
12. MISCELLANEOUS
Gary Plotz Î Mr. Plotz reminded citizens that the new snow emergency ordinance goes into effect February
1, 2010.
Kent Exner Î Mr. Exner noted that the grant application that was presented at the last meeting was submitted
today. This is an energy efficiency grant application mainly related to lighting at various city buildings, as
well as a few other energy matters.
Mayor Cook Î Mayor Cook noted that applications will be available later this week for those interested in
serving on the City/School District Joint Committee. The applications will be available at the City Center
and the SchoolÓs District Office as well as each respective web site.
Mayor Cook also mentioned that the Luce Line Trail has a bill in the legislature pertaining to improving it.
Mayor Cook suggested holding a joint meeting with the McLeod County Board, perhaps transportation,
Fairgrounds marketing, City/School District Committee, etc., could be items on the agenda. Gary Plotz will
bring dates back at the next meeting.
Mayor Cook suggested having a policy on the percentage of debt levy versus the total levy. Perhaps a
policy on use of one-time money would be beneficial as well.
Mayor Cook mentioned that the McLeod County Board is going paperless. He noted that some council
members have issues with attachments that are received electronically. He mentioned that maybe now is a
good time to review again whether or not the Council should use laptops for City business and Council
packets. Gary Plotz noted that the cost per laptop is $825 with a life of 5-6 years. There are additional
licensing and software fees. The costs will be paid out of capital outlay funds. Council directed staff to
research further.
13. ADJOURN
Motion by Arndt, second by Cook, to adjourn at 6:45 p.m. Motion carried unanimously.
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