Loading...
11-10-2009 CCMMINUTES REGULAR MEETING – HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 10, 2009 CALL TO ORDER – 5:30 P.M. 1. Mayor Cook called the meeting to order. Members present were Jim Haugen, Bill Arndt, Eric Yost and Chad Czmowski. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. INVOCATION 2. – Rev. Lanny Penwell, Hutchinson Evangelical Free Church, delivered the invocation. PLEDGE OF ALLEGIANCE 3. PUBLIC COMMENTS 4. MINUTES 5. (a)SPECIAL MEETING MINUTES OF SEPTEMBER 29, 2009 (b)REGULARMEETING OF OCTOBER 27, 2009 (c)HEARING MINUTES OF OCTOBER 28, 2009 Motion by Czmowski, second by Arndt, to approve all minutes as presented. Motion carried unanimously. CONSENT AGENDA 6. (Purpose: only for items requiring Council approval by external entities that would otherwise have been delegated to the City Administrator. Traditionally, items are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (b)RESOLUTIONS AND ORDINANCES 1.RESOLUTION NO. 13645 – RESOLUTION RELEASING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO. 2.RESOLUTION NO. 13647 – RESOLUTION SETTING PUBLIC HEARING FOR NOVEMBER 24, 2009, AT 6:00 P.M. TO GRANT A BUSINESS SUBSIDY TO NUCRANE MANUFACTURING, LLC & DAGGETT VENTURES II (c)CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 3 – LETTING NO. 4, PROJECT NO. 09-04 (2009 PAVEMENT MANAGEMENT PROGRAM PHASE 2) (d)CONSIDERATION FOR APPROVAL OF RECEIPT OF DONATED EQUIPMENT TO CITY OF HUTCHINSON AIRPORT (e)CONSIDERATION FOR APPROVAL OF CONTRACT EXTENSION WITH SKY VIEW DAIRY, INC. (f) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Item 6(d) was pulled for separate discussion. Motion by Haugen, second by Czmowski, to approve consent agenda with the exception of the item noted above. Motion carried unanimously. Item 6(d) had further discussion. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that Digital Media Solutions of Eden Prairie, Minnesota, intends to donate a Generac Guardian Model 16KW generator to the airport. This generator will be used in the hangar being constructed for Life Link. CITY COUNCIL MINUTES –NOVEMBER 10, 2009 Motion by Arndt, second by Haugen, to approve Item 6(d). Motion carried unanimously. 7.PUBLIC HEARINGS – 6:00 P.M. (a)CONSIDERATION OF ORDINANCE NO. 09-0536 – AN ORDINANCE REGULATING WINTER PARKING (FIRST READING) John Olson, Public Works Manager, presented before the Council. Mr. Olson reviewed a survey that he had completed which was a general summary of winter parking ordinances amongst cities with populations between 10,000 – 15,000. This survey showed various versions of winter parking regulations. Mayor Cook noted that he spoke to some of the cities on the survey and those he spoke to said their ordinance worked well. The main thing is to administer the ordinance/program effectively. David Carlson, 1065 Randall Road, presented before the Council. Mr. Carlson was in favor of no parking overnight all year long. Mr. Carlson feels that this would aid in street sweeping and snow removal. Merrill Johnson, 748 Juul Road, presented before the Council. Mr. Johnson was in favor of some type of restrictions for snow removal. Mr. Johnson also noted that all refuse containers should be placed behind the curb line. Mr. Johnson asked what the cost is for second pass of snow removal. John Olson explained the snow removal process. A second pass typically could cost 10-15 hours of labor work, which could be approximately $1000. Council Member Haugen noted that he received some concerns from residents in the older parts of town that have small lots with single car garages. Larry Karg, Acoma Township resident, past public works employee, presented before the Council. Mr. Karg explained that he plowed streets for 32 years and this request has been before prior Councils. Mr. Karg suggested that if there is a hardship for residents, some sort of exception could be agreed upon. Mayor Cook suggested that the parking problems should be addressed during the event, such as during a snow emergency, rather than restricting parking every night during the snow season. Dan Hatten, Chief of Police, presented before the Council. Chief Hatten expressed that he did not feel it would be impossible to have residents comply with the proposed parking ordinance. Chief Hatten cautioned the Council on implementing a snow emergency program due to possible ineffective ways to communicate. Jacob Swanson, 605 Harmony Lane, presented before the Council. Mr. Swanson explained that the college has a program whereby if school is cancelled a computerized text message is sent out to those students who have registered for notification. He suggested perhaps a similar type of notification could be put in place to notify residents of a snow emergency. Motion by Arndt, second by Yost, to close public hearing. Motion carried unanimously. Mayor Cook noted that he received two calls from individuals that had five cars and not enough parking on their residential lot. They were in favor of moving the vehicles off the street during a snow event as opposed to having to find alternative parking every night during the snow season. Motion by Arndt to approve first reading of Ordinance No. 09-0536, with the exception of changing the effective dates to November 1 to April 1. Motion failed for lack of a second. Mayor Cook noted he would like to try a snow emergency program for perhaps a five year period. Gail Plaisance, 509 Linden Avenue, presented before the Council. Mr. Plaisance raised concerns for residents that do not have garages or driveways and are not allowed to park on the streets. Mr. Plaisance was in favor of moving the cars for a snow event. Motion by Czmowski, second by Haugen, to implement a snow emergency parking program and have staff put forth recommendations for an ordinance. Roll call vote was taken: Haugen – aye; Arndt – nay; Yost – 2 CITY COUNCIL MINUTES –NOVEMBER 10, 2009 aye; Czmowski – aye; Cook – aye. Motion carried 4 to 1. COMMUNICATIONS, REQUESTS AND PETITIONS 8. (Purpose: to provide Council with information necessary to craft wise policy. Always looking toward the future, not monitoring past) UNFINISHED BUSINESS 9. NEW BUSINESS 10. (a)CONSIDERATION FOR APPROVAL OF PURCHASING REMAINING HACKBARTH PROPERTY AS REQUESTED BY THE HUTCHINSON EDA Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt explained that the property for discussion is to the east of Customer Elation located in the Industrial Park. The property is approximately 5.65 acres with a price of $30,000 per acre. At the time the initial Hackbarth property was purchased, Mr. Hackbarth did not want to sell this piece. Purchasing this property provides access to a county ditch for stormwater runoff and will complete construction of Energy Park. This land, in the future, will be sold by the EDA for the same purchase price of $30,000 per acre. The funding for this purchase will come from the Warrior Land Sale. Mr. Seppelt asked that the Council authorize entering into a purchase agreement for the property and authorizing Gary Plotz, City Administrator, to sign off on transaction documents. Motion by Arndt, second by Haugen, to approve purchasing remaining Hackbarth property as requested by the Hutchinson EDA and adopting Resolution No. 13648. Motion carried unanimously. (b)CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13646 – A RESOLUTION CREATING A JOINT CITY-SCHOOL DISTRICT-COMMUNITY MEMBER ADVISORY COMMITTEE Mayor Steve Cook mentioned that this item was brought up at the last Council meeting. Mayor Cook noted that the School District presented this Resolution at the School Board meeting last night and positive feedback was received. Mayor Cook explained that the idea of the formulation of this committee is to maximize the working relationship between the city, school and community members on community wide long-range joint planning. In addition, the committee would suggest future public facility priorities, service arrangements and maximize shared use of existing and future public facilities and identify financing options for future public facilities. Motion by Czmowski, second by Yost, to approve Resolution No. 13646. Motion carried unanimously. (c)CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL WORKSHOP FOR JANUARY 12, 2010, TO REVIEW AMERESCO ENERGY CONSERVATION PROJECTS Gary Plotz, City Administrator, explained that the City Council authorized staff to move forward with a city-wide energy conservation program. The consultant, Ameresco, believes that they will have projects prioritized with paybacks identified by January 12, 2010. Motion by Czmowski, second by Haugen, to approve setting City Council workshop for January 12, 2010, at 4:00 p.m.to review Ameresco energy conservation projects. Motion carried unanimously. GOVERNANCE 11. (Purpose: to assess past organizational performance, develop policy that guides the organization and Council and manage the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) FIRE DEPARTMENT MONTHLY REPORT FROM OCTOBER 2009 (b)LIQUOR HUTCH FINANCIAL REPORT FOR OCTOBER 2009 (c)PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM OCTOBER 5, 2009 (d)RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM NOVEMBER 3, 2009 3 CITY COUNCIL MINUTES –NOVEMBER 10, 2009 No action is required on these items. MISCELLANEOUS 12. Gary Plotz – Mr. Plotz provided an overview of a new concept the City is considering related to leaf pick-up and street sweeping. The City of Mankato currently has a piece of equipment that vacuums up leaves that residents rake either to the boulevard or to the curb line. City of Hutchinson staff toured the process in Mankato last week. This concept eliminates almost six months worth of street sweeping. This concept would also benefit the City’s compost facility as providing a source of material. Part of the tour resulted in Hutchinson acquiring all of Mankato’s and North Mankato’s ground leaves that will aid in Creekside’s compost process. Mr. Plotz showed a video footage of the leaf pick up process conducted in the City of Mankato. Mayor Cook noted that if the City would purchase such equipment, it would not require new funding, but rather funds would be reallocated. New machines cost approximately $30,000. This concept will be built in to the 2010 proposed budgets. Bill Arndt – Council Member Arndt noted that Farm City Days is being held November 13, 2009, from 6:00 – 10:00 p.m. at the McLeod County Fairgrounds. Motion by Arndt, second by Haugen, to set Farm City Days on November 13, 2009, from 6:00 – 10:00 a.m. at the Fairgrounds as a public meeting. Motion carried unanimously. Motion by Czmowski, second by Arndt, to set Thursday, November 12, 2009, from 7:00 – 9:00 for the Holiday Sampler at the Event Center as a public meeting. Motion carried unanimously. Kent Exner – Mr. Exner noted that December 2, 2009, at 5:30 p.m. a community open house will be held for the Washington/Adams intersection. Motion by Yost, second by Cook to set December 2, 2009, at 5:30 p.m. at the Event Center for a community open house to review plans for the Washington Avenue/Adams Street intersection. Motion carried unanimously. Mayor Cook suggested holding Gary Plotz’s review on December 8, 2009, at 4:00 p.m. Motion by Yost, second by Cook, to set December 8, 2009, at 4:00 p.m. for Gary Plotz’s review. Motion carried unanimously. Mayor Cook – Mayor Cook inquired as to when a recommendation from the wage committee may be coming forward related to insurance costs and market adjustments. Gary Plotz explained the process the wage committee goes through in acquiring the information. It was suggested that November 19, 2009, at 4:00 p.m. a meeting be held with the City’s insurance representative to review the alternatives. Motion by Czmowski, second by Arndt to hold meeting on November 19, 2009, at 4:00 p.m. to discuss insurance alternatives. Motion carried unanimously. ADJOURN 13. Motion by Arndt, second by Yost, to adjourn at 7:25 p.m. Motion carried unanimously. 4